Trustees’ Annual Report for the period
From 01/09/2023 Period start date To 31/08/24 Period end date
Charity name: Parley Community Pre School Charity registration number: 1185798
Objectives and Activities
| SORP reference |
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| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of Parley Community Pre-School, as set out in its governing document, is to advance the educaton and development of children below statutory school age by providing safe and stmulatng early years educaton. The pre-school aims to: Ofer a secure, caring, and inclusive environment that promotes learning through play. Support the physical, emotonal, social, and communicaton and language development of young children. Work in partnership with parents and carers to enhance children's early learning experiences. Encourage community involvement and inclusivity, regardless of background or ability. |
| Summary of the main actvites in relaton to those purposes for the public beneft, in partcular, the actvites, projects or services identfed in the accounts. |
Para 1.17 and 1.19 |
In furtherance of its charitable purposes, the Charity Pre-School provided a range of actvites and services designed to support the early educaton and development of children under statutory school age. During the year, the following main actvites are: Daily Early Years Sessions: Delivered play-based learning sessions with a range of open ended resources aligned with the Early Years Foundaton Stage (EYFS) curriculum to support children’s physical, emotonal, and cognitve development. Inclusive Access: Provided equal opportunites for all children,including |
| those with special educatonal needs or from disadvantaged backgrounds, ensuring inclusive access to high- quality early years educaton. Parental Involvement: Encouraged actve involvement of parents and carers through regular communicaton, parent meetngs and stay and play sessions to support children's learning and strengthen the home–school connecton. Community Engagement: Collaborated with local schools and community organisatons to ensure smooth transitons for children into primary educaton and promote community integraton. StafDevelopment: Invested in training and contnuous professional development for staf to maintain high standards of care and educaton. These actvites are undertaken with a clear aim of deliveringpublic beneftby enhancing early learning outcomes, supportng child well-being, and reducing educatonal disadvantage at the earliest stages of life. |
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| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
Para 1.18 | The trustees, ‘have regard’ to the commission’s public beneft guidance, they are aware of the guidance and they have taken it into account when making a decision to which the guidance is relevant |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference |
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|---|---|---|
| Summary of the main achievements of the charity, identfying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | During the year, Parley Pre-School made signifcant progress in delivering its charitable purpose of advancing the early educaton and development of children under statutory school age. The Pre School moved to a new premises afer the church the pre school previously operated from was sold. This involved installing new toilet facilites for the children, purchasing wooden fencing for the outside area, convertng an ofce space and installing new storage. The pre-school’s main achievements refect its strong commitment to providing a safe, nurturing, and inclusive learning environment. Key outcomes included: Promotng School Readiness: Children atending Parley Pre-School made strong progress across all areas of the Early Years Foundaton Stage (EYFS), partcularly in communicaton and language, personal and social development, and early literacy and numeracy. This has prepared them well for transiton into primary educaton. Afordable, High-Quality Provision: Parley Pre-School contnued to ofer afordable childcare, enabling parents and carers to access work, training, or educaton. This helped to reduce fnancial barriers to early years educaton and supported local family well-being. Parley Pre School accepted both 15 hour and 30 hour government funding without restrictons on when the funding could be claimed. Family and Community Engagement: The pre-school strengthened its connecton with families through regular communicaton, parent meetngs and a large leavers festval to celebrate the end of the year. It also maintained links with local schools and visited ParleyFirst School and |
Ferndown First school to gain a greater understanding of how to support the transition for all children. Parley Pre School developed links with community groups and visited Parley Place Care home to spend time with the residents. The children also participated in litter picking around the local area to help foster a sense of responsibility for their local community and environment. Staf Development and Quality Assurance : Ongoing professional development for staff ensured that high standards of care and education were maintained. Celebratons : Leading up to Christmas the children enjoyed celebrating a countdown to Christmas with a different, fun activity each day. Trips: The children were given the opportunity to explore their local community with trips on the bus to the local library. They also visited the local supermarket to purchase healthy snacks and Mothers Day Flowers. Visits: The children benefited from a visit from the local Police who spoke to the children about staying safe. Baking and Gardening: The children had multiple opportunities to bake and cook food providing them with lots of life skills. They also planted produce that they could watch grow and then eat. These achievements have made a real difference to the lives of the children and families who benefit from Parley Pre-School’s services, and have contributed more broadly to the educational and social fabric of the local community.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
Through the hard work of staff and the committee along with the support from families we were able to secure another venue to operate from to enable us to continue offering high quality early years education. |
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| Performance of fundraising activities against objectives |
Para 1.41 |
| set | ||
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| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
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| Review of the charity’s financial position at the end of the period |
Para 1.21 | Due to the careful budgeting the Pre School were in a good financial position at the end of the year which ensured we could do the necessary building works at the new premises. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our finance policy states “a reasonable cash reserve balance will be kept for unexpected eventualities. This amount will be reviewed regularly and adjusted if necessary”. |
| Amount of reserves held | Para 1.22 | £13,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Our principle source of income is government funding and fees. This covers the cost of running the Pre School (wages, rent, utilities). In addition the Pre-School is dependant on fundraising, donations and grants to cover increasing costs and to purchase new equipment. |
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| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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| Type of governing document (trust deed, royal charter) |
Para 1.25 | Pre School Learning Alliance Model CIO constitution for Childcare Providers 2013 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charity Incorporated Organisation (CIO) governed by elected charity trustees |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by parents |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
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| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Parley Community Pre School |
|---|---|
| Other name the charity uses | Formerly Longham Community Pre School |
| Registered charity number | 1185798 |
| Charity’s principal address | West Parley Community Hub 275 Christchurch Road Ferndown Dorset BH22 8SQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Victoria Tanner | Chair | |||
| Theresa Doherty | Secretary | |||
| Duncan Hook | Treasurer | |||
| Dannie McQueen | ||||
| Rachel McDonald | ||||
| Leanne Blackley | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations Thè tru8tsè8 deelar• that they have approvgd thg tru8to0*' report above. Slgned on hall01 th• ¢horlty's trustees Slgnaturel81 Full nam•lsl Positionlog S•eretary, Chair, etcl Dats
Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Charity Number: 1185798 (Formerly Longham Community Pre School)
INCOME AND EXPENDITURE FOR SAVINGS ACCOUNT
FOR THE YEAR ENDED 31.08.24
| Opening Bank Balance 01.09.22 Income Interest Received 04.09.23 Interest Received 04.12.23 Interest Received 04.03.24 Interest Received 03.06.24 Total income Expenditure Fund Transfer to Fundraising Account Closing Bank Balance 31.08.24 |
£13,047.93 £34.96 £45.56 £49.10 £49.28 £ 178.90 (£8626.83) £4600.00 |
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Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Charity Number: 1185798 (Formerly Longham Community Pre School)
INCOME AND EXPENDITURE FOR CONSUMABLES ACCOUNT (Lloyds Account)
FOR THE YEAR ENDED 31.08.24
Opening Bank Balance 01.09.23
£ 0.00
Income
Transfer from Current Account Refunds Total income
£2450.00 £295.91 £2745.91
Expenditure
Resources £707.31 Snack £279.64 Janitorial £52.93 Phone £36.00 Office Supplies £171.89 Ink £92.45 Party £54.12 Furniture £225.24 Training £23.92 OD £0.02 Other £668.16 Total expenditure £2311.68
Closing Bank balance 31.08.24
£434.23
Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Charity Number: 1185798 (Formerly Longham Community Pre School)
INCOME AND EXPENDITURE FOR CURRENT ACCOUNT
FOR THE YEAR ENDED 31.08.24
Opening Bank Balance 01.09.23 £ 26,837.13
Income
Fees £25,636.49 Funding £75,672.58 Sub-total £101,309.07 Total income £101,309.07 Expenditure Transfer of Funds to Consumables account £2,450.00 Employee Contributions and Benefits (Inc Nest) £13,123.46 Rent £6,350.00 Office £773.04 Wages £71,504.30 Snack Food for Children £267.17 Janitorial £857.03 Resources £6069.38 Uniform £794.98 Training £776.98 Other £2150.66 Sub-total £105,117.00 Total expenditure £105,117.00 Closing Bank balance 31.08.24 Profit/Loss - £3807.93
£23,029.20 - £3807.93
Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Charity Number: 1185798 (Formerly Longham Community Pre School)
INCOME AND EXPENDITURE FOR FUNDRAISING ACCOUNT
FOR THE YEAR ENDED 31.08.23
| Opening Bank Balance 01.09.22 Funds Transfer from Savings account to Fundraising Account Income Fundraising £0 Total income £0 Expenditure EYWORKS Invoice and occupancy software (£620.40) Gate Lock (233.76) Total expenditure £620.40 Closing Bank balance 31.08.23 |
£1965.41 £8626.83 £9738.08 |
|---|---|
Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Charity Number: 1185798 (Formerly Longham Community Pre School)
INCOME AND EXPENDITURE FOR PETTY CASH
FOR THE YEAR ENDED 31.08.24
Opening Balance 01.09.23 £725.50
Income
Total income £0.00 Expenditure Snack Food £108.75 Furniture £77.00 Equipment/Resources £291.94 Advertising £0.00 Party and Events £9.00 Other £76.70 Total expenditure £563.39 Closing balance 31.08.24
£162.22
Padey Communty Pre School West Parley Community Hub 275 Christchurch Road West Padey BH22 8SQ Registered Charlty Number 1185798 (Formerty Lon8ham Communlty Pre sch1) srATEMENT OF ASSETS AND LIABILMES FOR THE YEAR ENDED 31.0&24 ASSETS MONETARY Closin8 Bank balance Current At¢ount 131.08.241 ClosSng Bank balance Consumables Account131.08.241 CIosln8 Bank balance Fundraisln8 Account 131.08.241 Closlng Bank balance SavSngs Account 131.08.241 TOTAL OF AiL BANK ACCOUNTS Closlng balance Petty Cash balance TOTAL OF ALL MONETARY ASSErs £ 23.029.20 £434.23 £9738.08 £ 37,801.51 62.2 £37,963.73 {31.08.241 NON-MONEfARY Furnlture and equlpment as per In*ntQry ststed at orl85nal cost. All equlpment Is In good conditlon. Some has been purchased new durln8 thls financlal year. All equlpment Is continually bein8 updated arid revlewed to meet OFSTED requirements. TOTALOF ALL N0MyETARy ASSET51stated * cost) 14 TOTAL ASSETS I conflrm that I have examlned the accounts and rects of Parley Communty Pre-scheol ao ?5 presented to rne for the year I September 2023 to 31 August 2024. They reflect a full and accurate record of transartions durln8 this twelve month pedod. Statements and entrles have been examlned and verified as c¢Krert. I confirm the totsl bank balances as at 31 August 2024 of É37.80L51 as being corrert. Name: Date: HA LJ,. 2c1I1202 f
Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Charity Number: 1185798 (Formerly Longham Community Pre School)
INCOME AND EXPENDITURE OVERVIEW FOR ALL ACCOUNTS FOR THE YEAR ENDED 31.08.24
| Opening Bank balance Current Account 01.09.23 Opening Bank balance Consumables Account 01.09.23 Opening Bank balance Fundraising Account 01.09.23 Opening Bank balance Savings Account 01.09.23 Opening Petty Cash Balance 01.09.23 Total opening cash balances 01.09.23 Income Total Income Current Account (See attached sheet for details) Total Income Consumables Account (See attached sheet for details) Total Income Fundraising Account (See attached sheet for details) Total Income Savings Account (See attached sheet for details) Total Income Petty Cash Account (See attached sheet for details) Total Income Expenditure Total Expenditure Current Account (See attached sheet for details) Total Expenditure Consumables Account (See attached sheet for details) Total Expenditure Fundraising Account (See attached sheet for details) Total Expenditure Savings Account (See attached sheet for details) Total Expenditure Petty Cash Account (See attached sheet for details) Total Expenditure Closing Bank balance Current Account 31.08.24 Closing Bank balance Consumables Account 31.08.24 Closing Bank balance Fundraising Account 31.08.24 Closing Bank balance Savings Account 31.08.24 Closing Petty Cash Balance 31.08.24 Total closing cash balances 31.08.24 |
£ 26,837.13 £ 0.00 £ 1965.41 £ 13,047.93 £ 725.50 £ 42,575.97 £ 101,309.07 £ 2745.91 £ 8626.83 £ 178.90 £ 0 £ 112,860.71 £ (105,117.00) £ (2311.68) £ (620.40) £ (8626.83) £ (563.39) £ (117,239.30) £ 23,029.20 £ 434.23 £ 9738.08 £ 4600.00 £ 162.22 £ 37,963.73 |
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PAkLrY l eonflrm that I have examlned the att¢wnts and records of Padey Communlty Prevschool CIO as presented to me for the year I September 2023 to 31 August 2024. They reflect a full and accurate record of transactions dudng thls twelve month perlod. ststements and entries have been examlned and verlfied as correcL Slgned Name: Date: 2r/ii20zr