CHARITY COMMISSION FOR ENGIAND AND WALES Trustees, Annual Report for the period From 1st April 2025 Porlod end date Perlod start date To 31t March 2026 Charlty name: West Ashling and Funtlngton Distr1 Hall Charlty registration number: 1185733 Objectlves and Activlties SC¥IP releferKt P8 1.17 Summary the purposes of th8 charity as set out in its govemiTrJ document The objects of tho CIO are to malntaln and run a vlllago hall for tho beneflt of the Inhabitants In tho parlsh of Funiington wlthout distlndlon of sox, sexual orlentation. age, disabillty. natlonality. race , political. rellglous nor other o Inions The hall is used for many actlvllios In¢ludlng youth groups; Womon8' Institut•. an amatour dramatic group, do9 training and various vlllage events In¢ludlng qulz nlghts and famlly partiès Summary of the main activiknes In relation to Ihose purposes for the public benefit, in particular. th8 activities. projects or serViS Identif in the accounts. Statement nrmIng whether the trustees have had regard to the guidan issued by thè Charity Commission on public benefft 1.17 8rwJ 1.19 Pa 1.18 The Truslees have regard to the guidance Issued by the Charltl8S Commission on public benefft Addltlonal Informatlon (optional) You ma choose to indude further ststements where relevant abouL' Policy on grant makn'ng Pard lJ8 Policy on social investmant inclLK1ing program relatsd investrnant Pa 1J8 CtrIbUtiOn made by lunteers P*a 1.38
Other Achievements and Perfomiance The Trnstees continue to hold •vents to Also much needed funding to keep the hall lunctional and in good condltion. ft Is used and enjoyed by many In the local communlty. We have been awarded a substantial grant by the South Downs Natlonal Parf( for urgently needed refurbishment work on our agoing promis•8. Thls work is now well underway and we hope to have it completed by mld October 2026. Thi8 wlll enable us to offer the hall to a wlder soction of the communlty which In turn should assisl our Income posltlon. Summary of the main ad)ievements of the charity, identfying the drfference the charity's WO has made to the circumstances of its beneficiaries and any wider benefrts to society as a whole. P•a120 Additional InfornlIon {optionall You ma choose to include further statements there relevant aLN)utr. As mentIOn above we are dellght6d to have been able to authorlse much- needed Improvement work to tho hall which Is now well underway . August 2026 Achi8vements against objectives set P• 1.41 W• Intend to hold a soclal evenlng to which all residents wlll be Invitod. The aim b to show the substantial Improvement work lo the hall ". and to see if fvrther funds can be ralsed to ènable us to 8urface the car park PerfOrnn of fiJndr8ising aclivibes against objectives P*a 1.41 W• considor we are well on th• way to achieving our oblectives of the major refu1$hment work to the village hall Investrnent perfomian agalnst obi8Ctives Pard 1.41 Other
Flnancial Review Revw of the chariWs financial position at the end of the riod Statement explaining the policy for holding reserves ststin are held Amount of reserves held Reasons for holding zero reserves Details of fund materialty in deficit Explanation of any uncertainties about the tharty continuing as a ncem 121 The hall'8 financos are malntalned In hoafthy solvent posltlon Pwe 122 Ono years operallng costs arn always held In reserve Pd 1.22 P8 122 £9220 NIA Pwa 124 WA 123 NIA Additional Inf0MtIon loptlonall You ma choose lo include fvther stsleffents where relevant at)out Tho Tru$te•s charge a small user8, fee to local groups and Indlvlduals wlth slightly hlgher charge for commerclal The ch8fFtls principal sources of fijnds (including any fiJndraisirvJ) Pa 1A7 Investment Fdicy and objectives induding any social investment policy adopted Par8 1.46 The Trustoes aro always mlndful of the age of the hall -. and the proposed r•furblshment (subiact to the applled-for grant) will h•lp to improve the standard A description of the principal risks facing the tharity P#1A6 Other
Structure, Governance and Management Description of charity's trusts: Type of govemiNJ document Pwa 1.25 Trust De•d How is the charity constituted? Pwa 1.25 toA Truslee selection methods including details of any ¢)strtUtiona] provisions e.g. election to post or name of any person or body ents'ljed to appoint one or mo trust8es P¥a 115 ChaImn Secretary Treasurer Repros•ntatlve from each us•r group Addttlonal Information (opllonal) You ma choose to indude further Statennts where levant abouL' Policies and procedures adopled for the inducti and training of trustees P11 The charity's (xganisational structure and any Wider nehvork with which the hartty works P•¥ 1.51 Relationship wrth any related Parttes Para 1.51 Other Referance and Administratlve details Chari name Other name the chari uses istere¢J thar number Charity's principal address West Ashli & Funti on Vill e Hall 1185733 Southbrook Ro•J West Ashling Wesl Sussex P018 8DN
Names of tho charfty trustees who manage th• charlty orThc• rrf •ry Chair Name ol {or body) e•d Jan8 Mottershead Rich8rd Nicholson Bryan Doling Kim Harrison Secretary Treasurer Booking & Buildings Manager Wl Rep Ftsntington Players Rep Suts Rep Carol Igoe Anthony Clark Tim Hoare 10 12 13 14 15 16 17 18 19 20 rate tmstees - names of the dir8Ctors at the date the re Director n#m• wasa Nam8 of trustees holding tille to prop8ty beknIng to the chanty TN8t•• n4
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behaw the assets are held and how this talls within the ¢t(KI18n charty's objecls Details of arrangements for safe custody and segregation of such assets from the Charis own assets Additional Inforn&1on (opllonall Names and addresses of advisers (Optional Information) Type of Name Address advl8er Namo of chlef eXertIve or namos of senior staff members (Optlonal Inforniatlon) Exemptions from disclosure Reason for non-disdosure of ke rsonnel details Other o tional Inforniation
Declaratlons The truslo85 doclare thal they have approved the trustots, report above. Slgnod on behalf of Ihe charity's trust•os Slgnature{s) Full namè(s) Position (eg Secretary. Chair. etc) Jane Barbara Mottershead Chair 09 Qo2ts