2024-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2023 Period start date To Period end date

31[st] March 2024

Charity name: West Ashling and Funtington District Hall

Charity registration number: 1185753

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are to establish and run a village hall for the benefit of the inhabitants in the Parish of Funtington without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The hall is used for many activities including youth groups, Woman’s Institute, a players group, dog training, village events such as quiz nights and for family parties
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard too the guidance issued by the Charities Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The trustees continue to hold events to raise much needed funding to keep the hall functional. The trustees work hard at keeping the hall in good condition. The hall is used and enjoyed by most of the local community.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The hall’s finances are very healthy
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The hall has a policy to always hold at least one years running cost in reserve
Amount of reserves held	Para 1.22	£17,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The trustee charge a small users fee to local groups and a slightly higher fee to commercial users. The trustees organise fund raising events
Investment policy and objectives including any social investment policy adopted	Para 1.46	The trustees have recently purchase an area of land adjacent to the hall as an investment and also to allow for expansion of the hall if required in the future
A description of the principal risks facing the charity	Para 1.46	The building is now quite old and was not particularly well built originally, so the trustees are mindful of future repairs that may be required
Other

Structure, Governance and Management

Description of charity’s trusts:		CIO
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	A Chairman, A secretary, A treasure and a rep from each user group of the hall

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	West Ashling and Funtington District Hall
Other name the charity uses
Registered charity number	1185753
Charity’s principal address	Southbrook Road, West Ashling, Chichester, PO18 8DN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Jane Mottershead	Chair
	Richard Nicholson	Secretary
	Jane Mottershead	ActingTreasurer
	Kim Harrison	Booking and BuildingManager
	Carol Donnelly	WI Rep
	AnthonyClerk	Player Rep
	Tim Hoare	ScoutingRep

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Jane Barbara Mottershead Position (eg Secretary, Chair Chair, etc)

Date 22/10/2024

CHARITY COMMISSION FOR ENGIAND AND WALES Vl•$t shllng & Funln Dislrfct Hall 1185753 Recei tsand ments accounts CC16a For th• piod trom To 31st March 2014 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total fund$ La•t yoar i• tr npar•st £ mar•Jt£ ta th• 1ar•￿ £ A1 Recol ts sO￿h tbw5 Nation81 Park Grant Other Grants & tk)naii¢Ds 200 1.200 R&Tr15 from Hire of Wil Oth6r Inco Bank Int¢r¢$t 275 Sub total(Gross Incon￿ for ARJ 12,053 12,059 A2 Ass•t and In¥ostm•nt sales, st¥ tabl• . Sub total 12.053 12.053 46,583 tanin Seroices and W8tBr CEC- Rates and Wuse 1.$35 715 961 71J ir5. Nkint8nance & Ror￿*$ Constrwtion bifyks Web5rte. IT & 8arcl8 ard Cha Ck>nation lo W•st Ashlin S¢ho Profes510Tr81 Fp&5. kn¢8nGes & 00 SundTrè$ Fundraisin 158 158 59S 467 467 154 Sub total 37.2n 15,7•7 A4 Asset and investment urehases see table Purchase of Gars Sub total 18,369 Totalwyments 36.657 28.984 65,641 15.797 Net ofrnceipts4paymentsJ A5 Transfers b•tween funds A6 Cash funds last y¢arend Cash funds thls year end 24,fj04 28.984 53,588 30.788 42.582 16.265 27.271 69,853 16.265 39,067 69.853

Section B Statement of assets and liabilities at the end of the period Unr¢$trict8d funds to ￿reSt £ Restrided funds to nw•st £ Endowmgnt funds to rfftarogl £ 81 Cash fund 18,285 Totalcash funds 18.265 ilnYMtrtctgd funds to n￿r￿1 £ Restrirt•d funds to r•ar8St £ Endowm•nt funds to r*arest £ CArr•rt to assqt o#t (C￿(￿￿tIl valu• B4 Assots retained for th• charty'$ own use De13115 P￿%1 to wN¢h r￿at•0 BS Llabiliti•s S¥ned by one or trustees on behalf of all the ￿518¥$ SpJnat¢xe Print Nwne Date of roval