## **Trustees’ Annual Report for the period** **From 1[st] April 2023 Period start date To Period end date** **31[st] March 2024** ## **Charity name: West Ashling and Funtington District Hall** ## **Charity registration number: 1185753** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the CIO are to establish**
**and run a village hall for the benefit of**
**the inhabitants in the Parish of**
**Funtington without distinction of sex,**
**sexual orientation, age, disability,**
**nationality, race or political, religious or**
**other opinions**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The hall is used for many activities**
**including youth groups, Woman’s**
**Institute, a players group, dog training,**
**village events such as quiz nights and**
**for family parties**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard too the**
**guidance issued by the Charities**
**Commission on public benefit**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The trustees continue to hold events to**
**raise much needed funding to keep the**
**hall functional. The trustees work hard**
**at keeping the hall in good condition.**
**The hall is used and enjoyed by most of**
**the local community.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The hall’s finances are very healthy**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The hall has a policy to always hold at**
**least one years running cost in reserve**| |Amount of reserves held|Para 1.22|**£17,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**The trustee charge a small users fee to**
**local groups and a slightly higher fee to**
**commercial users. The trustees**
**organise fund raising events**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The trustees have recently purchase an**
**area of land adjacent to the hall as an**
**investment and also to allow for**
**expansion of the hall if required in the**
**future**| |A description of the principal
risks facing the charity|Para 1.46|**The building is now quite old and was**
**not particularly well built originally, so**
**the trustees are mindful of future repairs**
**that may be required**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**CIO**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**A Chairman, A secretary, A treasure and**
**a rep from each user group of the hall**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|West Ashling and Funtington District Hall| |---|---| |Other name the charity uses|| |Registered charity number|1185753| |Charity’s principal address|Southbrook Road, West Ashling, Chichester, PO18 8DN| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jane Mottershead|Chair||| ||Richard Nicholson|Secretary||| ||Jane Mottershead|ActingTreasurer||| ||Kim Harrison|Booking and
BuildingManager||| ||Carol Donnelly|WI Rep||| ||AnthonyClerk|Player Rep||| ||Tim Hoare|ScoutingRep||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Jane Barbara Mottershead **Position (eg Secretary,** Chair **Chair, etc)** **Date** 22/10/2024 CHARITY COMMISSION FOR ENGIAND AND WALES Vl•$t *shllng & Funln Dislrfct Hall 1185753 Recei tsand ments accounts CC16a For th• p*iod trom To 31st March 2014 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total fund$ La•t yoar i• tr* npar•st £ mar•Jt£ ta th• 1*ar•￿ £ A1 Recol ts sO￿h tbw5 Nation81 Park Grant Other Grants & tk)naii¢Ds 200 1.200 R&Tr15 from Hire of Wil Oth6r Inco Bank Int¢r¢$t 275 Sub total(Gross Incon￿ for ARJ 12,053 12,059 A2 Ass•t and In¥ostm•nt sales, st¥ tabl• . Sub total 12.053 12.053 46,583 tanin Seroices and W8tBr CEC- Rates and Wuse 1.$35 715 961 71J ir5. Nkint8nance & Ror￿*$ Constrwtion bifyks Web5rte. IT & 8arcl8 ard Cha Ck>nation lo W•st Ashlin S¢ho Profes510Tr81 Fp&5. kn¢8nGes & 00 SundTrè$ Fundraisin 158 158 59S 467 467 154 Sub total 37.2n 15,7•7 A4 Asset and investment urehases see table Purchase of Gars Sub total 18,369 Totalwyments 36.657 28.984 65,641 15.797 Net ofrnceipts4paymentsJ A5 Transfers b•tween funds A6 Cash funds last y¢arend Cash funds thls year end 24,fj04 28.984 53,588 30.788 42.582 16.265 27.271 69,853 16.265 39,067 69.853 Section B Statement of assets and liabilities at the end of the period Unr¢$trict8d funds to ￿reSt £ Restrided funds to nw•st £ Endowmgnt funds to rfftarogl £ 81 Cash fund 18,285 Totalcash funds 18.265 ilnYMtrtctgd funds to n￿r￿1 £ Restrirt•d funds to r•ar8St £ Endowm•nt funds to r*arest £ CArr•rt to assqt o#t (C￿(￿￿tIl valu• B4 Assots retained for th• charty'$ own use De13115 P￿%1 to wN¢h r￿at•0 BS Llabiliti•s S¥ned by one or trustees on behalf of all the ￿518¥$ SpJnat¢xe Print Nwne Date of roval