Trustees’ Annual Report for the period
From October 2019 Period start date To 31 March 2021 Period end date (note – this 18-month reporting period covers an initial half-year plus our first full-year of operation since becoming incorporated as a CIO in October 2019)
Charity name: Bamford with Thornhill Recreation Ground CIO
Charity registration number: 1185738
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the Charity is to provide a recreation ground for the benefit of the inhabitants of the Parishes of Bamford and Thornhill and the surrounding area or for the public at large for recreation or other leisure time occupation with the object of improving the condition of life of the inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activities of the charity is in maintaining access to the grounds, and in maintaining the quality and safety of the recreation ground facilities for its users. It also engages in such fundraising activity as required to support this and the future financial viability of the charity. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The charity was incorporated as a CIO in October 2019 with a new constitution substantially based on the Charity Commission’s model CIO constitution. With regard to the charity’s constitution and its activities it meets both the ‘benefit’ and the ‘public’ elements of the guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | This charity is not a grant-giving body |
| Para 1.38 | The charity’s purpose in the provision of an outdoor space for recreation and physical activity purposes, is entirely social |
| Policy on social investment including program related investment |
investment focused and is reflected in its constitution. In this regard its Trustees conduct themselves in keeping with social investment principles as set out in the constitution. |
|
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | In addition to the volunteer activities of the trustees, the charity has regular volunteer support from the community with a daily security rota (opening-up and locking), grass cutting and litter-picking. From time- to-time the charity calls on additional volunteer input from the local community to help with larger pieces of work, which is always well supported. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The activities of the charity over the last year reflect its core purposes in maintaining the quality and safety of the facilities, notably grass cutting, refreshing the playground bark surfacing (often our most costly single item of regular annual expenditure), fencing repairs and new signage. Also, in collaboration with Hope Valley Climate Action circa 600 trees were planted within the grounds. Sadly, the facility is prone to frequent acts of vandalism, and with the location being some significant distance from the residential centre of the village it has been difficult to maintain an adequate level of surveillance. Therefore, after much debate the trustees agreed to the installation of a CCTV surveillance system, and this became operational in recent months. Within a short space of time this has already helped to identify acts of vandalism and anti-social behaviour. Unfortunately, this first full year of operation of the CIO has been significantly affected by covid-19 restrictions and lockdowns that have curtailed the normal pattern of usage and group / team-based activities in particular. On the other hand, local residents have made much use of the grounds during this time as accessible space for daily exercise – it is a large area (circa 11 acres) allowing for significant social distancing and safe family activities. |
Additional information (optional)
| You may choose to include further statements | You may choose to include further statements | where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | The charity’s core purpose in maintaining the physical infrastructure of a local recreation ground facility generally defines our objective activities. In addition to this we aim to raise sufficient funds to cover the annual revenue requirements of undertaking such activities. We work to a general principle of not charging local residents for use of the grounds as individuals or families, although we may request a contribution in relation to exclusive or regular usage (such as by the football team). In order to cover the bulk of our expenses we rely on attracting larger external events, such as mass-participation activities. The ground is well located in the national park for adventure type competition events. Generally, we have been reasonably successful with this, with the exception that during this last year covid-19 restrictions have completely curtailed such activities, which has hit our fundraising ability badly (yet our expenses have been much the same). |
| Performance of fundraising activities against objectives set |
Para 1.41 | Refer to the previous response above. Although we have had no fundraising income this last year, we have been grateful to have benefited from the government’s covid-19 support grant schemes. |
| Investment performance against objectives |
Para 1.41 | The charity does not have investment objectives |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Refer to the accompanying financial statement |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The CIO is the landowner for circa 11 acres of land known as Bamford with Thornhill Recreation Ground, and the buildings and infrastructure contained therein. The trustees are mindful of the risk of unforeseen incidents or repair & replacement requirements that could result in a significant financial outlay impact. The trustees therefore aim to maintain sufficient financial resilience to be able to cope with such events. |
| Amount of reserves held | Para 1.22 | Refer to the accompanying financial statement |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
|---|---|---|
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | In a normal year the principal source of funding is from hire of the grounds by large external events organisers. This is supplemented by small contributions from the local football team, the Parish Council caravan club rallies and by small donations. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The charity does not have investment objectives |
| A description of the principal risks facing the charity |
Para 1.46 | • Vandalism is a particular continuing risk and is a frequent cause of expenditure (mitigation: daily security rota and CCTV). • Playground equipment failure and/or safety shortfalls (mitigation: regular inspections & repair and annual ROSPA audit). • Fencing breakages, especially along riverbank (mitigation: regular inspection & repair) • Weather related events, such as tree- fall (mitigation: regular inspection & repair). |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
CIO constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As set out in the CIO constitution, although the trustees recognise that it would be helpful to have a separate trustee appointment policy to guide the actual appointment procedure. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Work in progress |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | This is as set out in the CIO’s constitution. There must be at least three trustees, with a maximum of nine. The trustees comprise the voting members. Non-voting members can be co-opted from time to time, for example as part of an application pathway for prospective new trustees. |
| Relationship with any related parties |
Para 1.51 | The CIO does not have any formal relationship(s) with any other bodies |
Reference and Administrative details
| Charity name | Bamford with Thornhill Recreation Ground CIO |
|---|---|
| Other name the charity uses | Bamford Rec |
| Registered charity number | 1185738 |
| Charity’s principal address | |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Sue Beckett | Treasurer | Wholeyear | ||
| Peter Hearnshaw | Until 20/11/2020 | |||
| John Soady | Chair | Wholeyear | ||
| SallySoady | Wholeyear | |||
| Malcolm Sowerby | Wholeyear | |||
| DenryThorpe | Wholeyear | |||
| David Watson | Secretary | Wholeyear | ||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets No custodian trustee held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| None | ||
Name of chief executive or names of senior staff members (Optional information)
None
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not applicable
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) John Soady Position (eg Secretary, Chair Chair, etc) Date 31/5/2021
Bamford with Thornhill Recreation Ground Accounts Income & Expenditure Account- 1st Oct 2019 to Year Ending 318t March 2021 2019- 2021 2019- 2021 Ground Hire Donations InteresVDividend Rallies Misc Grants 2,600.00 Council Tax 800.00 Water 218.17 Insuran 0.00 Maintenance 0.00 Grass Cutting 20.770.00 Misc cio Cleaning Calor Gas Electric-ty 0.00 231.47 3,310.27 649.13 720.00 2,199.43 3,551.00 472.86 215.76 454.83 Play Area incl interest 123.23 Donations Play Area 108.11 Decrease in value of shares 1,360.00 523.50 Increase in value of shares Excess of expenditure over income Excess of income over expenditure 10,931.26 Total 24.619.51 Total 24,619.51 Cash and Share Valuations 30.09.19 88.59 RBS Current Account 32,010.72 Monmouthshire B Society 19,055.30 Monmouthshire 8 Society PIA 51,154.61 Cash Holdings Incr•a$e in Cash Sn 18 months 652.79 Shares Cash and Share Holdings Increase in value 18 months 31.03.21 8,829.98 33,280.68 19,867.10 61,977.76 10,823.15 760.90 62,738.66 108.11 Bradw•ll CowQP Oonation 244.94 I certify the Income and Expenditure Account is in accordan with the twks and records of the 8amford wlh Thomhill Recreab"on Ground. in staling an excess of Income over expendrture of £70.931 for the organisatl for the 18 month pericmj lo 31st March 2021. John Hollis Hon Auditor