## **Trustees’ Annual Report for the period** **From October 2019 Period start date To 31 March 2021 Period end date (note – this 18-month reporting period covers an initial half-year plus our first full-year of operation since becoming incorporated as a CIO in October 2019)** **Charity name: Bamford with Thornhill Recreation Ground CIO** ## **Charity registration number: 1185738** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Charity is to provide a
recreation ground for the benefit of the
inhabitants of the Parishes of Bamford and
Thornhill and the surrounding area or for
the public at large for recreation or other
leisure time occupation with the object of
improving the condition of life of the
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activities of the charity is in
maintaining access to the grounds, and in
maintaining the quality and safety of the
recreation ground facilities for its users. It
also engages in such fundraising activity as
required to support this and the future
financial viability of the charity.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The charity was incorporated as a CIO in
October 2019 with a new constitution
substantially based on the Charity
Commission’s model CIO constitution. With
regard to the charity’s constitution and its
activities it meets both the ‘benefit’ and the
‘public’ elements of the guidance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|This charity is not a grant-giving body| ||Para 1.38|The charity’s purpose in the provision of an
outdoor space for recreation and physical
activity purposes, is entirely social| |Policy on social investment
including program related
investment||investment focused and is reflected in its
constitution. In this regard its Trustees
conduct themselves in keeping with social
investment principles as set out in the
constitution.| |---|---|---| |Contribution made by
volunteers|Para 1.38|In addition to the volunteer activities of the
trustees, the charity has regular volunteer
support from the community with a daily
security rota (opening-up and locking),
grass cutting and litter-picking. From time-
to-time the charity calls on additional
volunteer input from the local community to
help with larger pieces of work, which is
always well supported.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The activities of the charity over the last
year reflect its core purposes in maintaining
the quality and safety of the facilities,
notably grass cutting, refreshing the
playground bark surfacing (often our most
costly single item of regular annual
expenditure), fencing repairs and new
signage. Also, in collaboration with Hope
Valley Climate Action circa 600 trees were
planted within the grounds.
Sadly, the facility is prone to frequent acts
of vandalism, and with the location being
some significant distance from the
residential centre of the village it has been
difficult to maintain an adequate level of
surveillance. Therefore, after much debate
the trustees agreed to the installation of a
CCTV surveillance system, and this
became operational in recent months.
Within a short space of time this has
already helped to identify acts of vandalism
and anti-social behaviour.
Unfortunately, this first full year of operation
of the CIO has been significantly affected
by covid-19 restrictions and lockdowns that
have curtailed the normal pattern of usage
and group / team-based activities in
particular. On the other hand, local
residents have made much use of the
grounds during this time as accessible
space for daily exercise – it is a large area
(circa 11 acres) allowing for significant
social distancing and safe family activities.| **Additional information (optional)** |You may choose to include further statements|You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|The charity’s core purpose in maintaining
the physical infrastructure of a local
recreation ground facility generally defines
our objective activities. In addition to this
we aim to raise sufficient funds to cover the
annual revenue requirements of
undertaking such activities. We work to a
general principle of not charging local
residents for use of the grounds as
individuals or families, although we may
request a contribution in relation to
exclusive or regular usage (such as by the
football team). In order to cover the bulk of
our expenses we rely on attracting larger
external events, such as mass-participation
activities. The ground is well located in the
national park for adventure type
competition events. Generally, we have
been reasonably successful with this, with
the exception that during this last year
covid-19 restrictions have completely
curtailed such activities, which has hit our
fundraising ability badly (yet our expenses
have been much the same).| |Performance of fundraising
activities against objectives
set|Para 1.41|Refer to the previous response above.
Although we have had no fundraising
income this last year, we have been
grateful to have benefited from the
government’s covid-19 support grant
schemes.| |Investment performance
against objectives|Para 1.41|The charity does not have investment
objectives| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Refer to the accompanying financial
statement| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The CIO is the landowner for circa 11 acres
of land known as Bamford with Thornhill
Recreation Ground, and the buildings and
infrastructure contained therein. The
trustees are mindful of the risk of
unforeseen incidents or repair &
replacement requirements that could result
in a significant financial outlay impact. The
trustees therefore aim to maintain sufficient
financial resilience to be able to cope with
such events.| |Amount of reserves held|Para 1.22|Refer to the accompanying financial
statement| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |---|---|---| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|In a normal year the principal source of
funding is from hire of the grounds by large
external events organisers. This is
supplemented by small contributions from
the local football team, the Parish Council
caravan club rallies and by small donations.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The charity does not have investment
objectives| |A description of the principal
risks facing the charity|Para 1.46|•
Vandalism is a particular continuing risk
and is a frequent cause of expenditure
(mitigation: daily security rota and
CCTV).
•
Playground equipment failure and/or
safety shortfalls (mitigation: regular
inspections & repair and annual
ROSPA audit).
•
Fencing breakages, especially along
riverbank (mitigation: regular inspection
& repair)
•
Weather related events, such as tree-
fall (mitigation: regular inspection &
repair).| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|CIO constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|As set out in the CIO constitution, although
the trustees recognise that it would be
helpful to have a separate trustee
appointment policy to guide the actual
appointment procedure.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Work in progress| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|This is as set out in the CIO’s constitution.
There must be at least three trustees, with
a maximum of nine. The trustees comprise
the voting members. Non-voting members
can be co-opted from time to time, for
example as part of an application pathway
for prospective new trustees.| |Relationship with any
related parties|Para 1.51|The CIO does not have any formal
relationship(s) with any other bodies| ## **Reference and Administrative details** |Charity name|Bamford with Thornhill Recreation Ground CIO| |---|---| |Other name the charity uses|Bamford Rec| |Registered charity number|1185738| |Charity’s principal address|| ||| **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sue Beckett|Treasurer|Wholeyear|| ||Peter Hearnshaw||Until 20/11/2020|| ||John Soady|Chair|Wholeyear|| ||SallySoady||Wholeyear|| ||Malcolm Sowerby||Wholeyear|| ||DenryThorpe||Wholeyear|| ||David Watson|Secretary|Wholeyear|| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets No custodian trustee held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |None||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** None ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** John Soady **Position (eg Secretary,** Chair **Chair, etc) Date** 31/5/2021 Bamford with Thornhill Recreation Ground Accounts Income & Expenditure Account- 1st Oct 2019 to Year Ending 318t March 2021 2019- 2021 2019- 2021 Ground Hire Donations InteresVDividend Rallies Misc Grants 2,600.00 Council Tax 800.00 Water 218.17 Insuran 0.00 Maintenance 0.00 Grass Cutting 20.770.00 Misc cio Cleaning Calor Gas Electric-ty 0.00 231.47 3,310.27 649.13 720.00 2,199.43 3,551.00 472.86 215.76 454.83 Play Area incl interest 123.23 Donations Play Area 108.11 Decrease in value of shares 1,360.00 523.50 Increase in value of shares Excess of expenditure over income Excess of income over expenditure 10,931.26 Total 24.619.51 Total 24,619.51 Cash and Share Valuations 30.09.19 88.59 RBS Current Account 32,010.72 Monmouthshire B Society 19,055.30 Monmouthshire 8 Society PIA 51,154.61 Cash Holdings Incr•a$e in Cash Sn 18 months 652.79 Shares Cash and Share Holdings Increase in value 18 months 31.03.21 8,829.98 33,280.68 19,867.10 61,977.76 10,823.15 760.90 62,738.66 108.11 Bradw•ll CowQP Oonation 244.94 I certify the Income and Expenditure Account is in accordan￿ with the twks and records of the 8amford wlh Thomhill Recreab"on Ground. in staling an excess of Income over expendrture of £70.931 for the organisat￿l for the 18 month pericmj lo 31st March 2021. John Hollis Hon Auditor