TRUSTEES REPORT
The Trustees present their report and accounts for the year ended 31 March 2023
Statement of Trustees Responsibilities
Charity law requires the trustees and the committee to prepare financial statements for each financial year which gives a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing those financial statements the trustees and the committee select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent; adopt policies in accordance with the statement of recommended practice and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue its charitable activities.
The trustees and the committee are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity to enable them to ensure that the financial statements comply with the Charities Act 1993 and 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
Charitable Objectives
The objectives of the Charity, as set out in the Trust Deed of the Hanwood Village Hall & Recreation Ground, are to apply the funds to or for the upkeep and maintenance of the Hall & Grounds.
Review of Activities and Achievements
The accounts are prepared on a Receipts and Payments basis. They show the monies raised in the year and give details of monies spent.
Trustees
The Custodian Trustees of the charity are Great Hanwood Parish Council.
The charity is a registered charity number 514128 and the correspondent is Elaine Heighway 3 Willow Drive Hanwood Shrewsbury SY5 8RF
On behalf of the Managing Trustees
[1]
The Poetry Exchang
Rece
For the period from
Section A Receipts and payments
Unrestricted funds
to the nearest £
A1 Receipts
| A1 Receipts | |
|---|---|
| Arts Council England National LotteryProject Grant | |
| Earned income - fees frompartners | 5,195 |
| Donations - fundraisingevent(s) | 1,573 |
| Individual donations | 2,035 |
| Sub total(Gross income for AR) | 8,803 |
A2 Asset and investment sales, (see table).
Sub total
Total receipts 8,803
A3 Payments
| A3 Payments | |
|---|---|
| Artists' fees & expenses | 1,983 |
| Venue hire & materials | 626 |
| Staffing - producing & marketing | 799 |
| Staffing - digital production | 642 |
| Other freelance support | 1,039 |
| Rights & permissions | |
| Advertising & promotion | 288 |
| Software, subscriptions, insurance | 982 |
| **Sub total ** | 6,359 |
A4 Asset and investment purchases, (see table) Sub total Total payments 6,359 Net of receipts/(payments) 2,444
A5 Transfers between funds A6 Cash funds last year end
Cash funds this year end
1,984 2,444
Section B Statement of assets and liabilities at the
Categories
Details
B1 Cash funds
(agree balances with re
Details
B2 Other monetary assets
Details
B3 Investment assets
Details
B4 Assets retained for the charity’s own use
Details
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Signat
Notes: £464 paid to trustee Roy McFarlane for artistic services to The Poetry Exchange (July 202 resolution was in place and updated by all trustees to allow for Roy McFarlane and then Fiona Be within The Poetry Exchange team.
ge 1185714
eipts and payments accounts
CC16a
4/1/2022 3/31/2023 To
| Restricted funds to the nearest £ 9,900 9,900 9,900 1,983 626 1,198 2,567 1,039 150 288 981 8,832 |
to the nearest £ Endowment funds |
Total funds to the nearest £ 9,900 5,195 1,573 2,035 18,703 18,703 3,966 1,252 1,997 3,209 2,078 150 576 1,963 15,191 |
Last year to the nearest £ |
|---|---|---|---|
| 2,670 | |||
| 2,690 | |||
| 828 | |||
| 2,264 | |||
| 8,452 | |||
| 8,452 | |||
| 1,983 | 3,966 | 3,415 | |
| 626 | 1,252 | 744 | |
| 1,198 | 1,997 | 3,150 | |
| 2,567 | 3,209 | 2,350 | |
| 1,039 | 2,078 | - | |
| 150 | 150 | 63 | |
| 288 | 576 | 176 | |
| 981 | 1,963 | 1,745 | |
| 8,832 | 15,191 | 11,643 |
| 8,832 | 15,191 | 11,643 | |||||||||||||
| 1,068 | 3,512 | - | 3,191 |
| 207 | 2,191 | 5,382 | ||||
| 1,068 | 5,703 | 2,191 |
end of the period
Total cash funds
Unrestricted funds
Restricted funds
Endowment funds
to nearest £ to nearest £ to nearest £ 2,444 1,068
eceipts and payments account(s)) Unrestricted Restricted funds Endowment funds funds to nearest £ to nearest £ to nearest £ - - - Fund to which asset Current value Cost (optional) belongs (optional) - -
Fund to which asset Current value Cost (optional) belongs (optional) - - Fund to which Amount due (optional) When due (optional) liability relates -
ture
| Print Name John Prebble |
Date of approval |
| John Prebble | 30.04.2023 |
----- Start of picture text -----
Fiona Bennett
30.04.2023
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22); £350 paid to trustee Fiona Bennett for artistic services to The Poetry Exchange (September 2022). A ennett to receive these payments at specific moments during 2022-23, given their unique skills and experience