## **TRUSTEES REPORT**
The Trustees present their report and accounts for the year ended **31 March 2023**
## _**Statement of Trustees Responsibilities**_
Charity law requires the trustees and the committee to prepare financial statements for each financial year which gives a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing those financial statements the trustees and the committee select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent; adopt policies in accordance with the statement of recommended practice and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue its charitable activities.
The trustees and the committee are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity to enable them to ensure that the financial statements comply with the Charities Act 1993 and 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
## _**Charitable Objectives**_
The objectives of the Charity, as set out in the Trust Deed of the Hanwood Village Hall & Recreation Ground, are to apply the funds to or for the upkeep and maintenance of the Hall & Grounds.
## _**Review of Activities and Achievements**_
The accounts are prepared on a Receipts and Payments basis. They show the monies raised in the year and give details of monies spent.
## _**Trustees**_
The Custodian Trustees of the charity are Great Hanwood Parish Council.
The charity is a registered charity number 514128 and the correspondent is Elaine Heighway 3 Willow Drive Hanwood Shrewsbury SY5 8RF
On behalf of the Managing Trustees
[1]
## **The Poetry Exchang**
## **Rece**
## **For the period from**
## **Section A Receipts and payments**
## **Unrestricted funds**
**to the nearest £**
## **A1 Receipts**
|**A1 Receipts**||
|---|---|
|Arts Council England National LotteryProject Grant||
|Earned income - fees frompartners|**5,195**|
|Donations - fundraisingevent(s)|**1,573**|
|Individual donations|**2,035**|
|**_Sub total_**_(Gross income for AR)_|**8,803**|
## **A2 Asset and investment sales, (see table).**
## _**Sub total**_
_**Total receipts**_ **8,803**
## **A3 Payments**
|**A3 Payments**||
|---|---|
|Artists' fees & expenses|**1,983**|
|Venue hire & materials|**626**|
|Staffing - producing & marketing|**799**|
|Staffing - digital production|**642**|
|Other freelance support|**1,039**|
|Rights & permissions||
|Advertising & promotion|**288**|
|Software, subscriptions, insurance|**982**|
|**_Sub total_ **|**6,359**|
**A4 Asset and investment purchases, (see table)** _**Sub total Total payments**_ **6,359** _**Net of receipts/(payments)**_ **2,444**
**A5 Transfers between funds A6 Cash funds last year end**
_**Cash funds this year end**_
**1,984 2,444**
## **Section B Statement of assets and liabilities at the**
**Categories**
## **Details**
## **B1 Cash funds**
(agree balances with re
## **Details**
## **B2 Other monetary assets**
## **Details**
## **B3 Investment assets**
## **Details**
## **B4 Assets retained for the charity’s own use**
## **Details**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
Signat
_Notes: £464 paid to trustee Roy McFarlane for artistic services to The Poetry Exchange (July 202 resolution was in place and updated by all trustees to allow for Roy McFarlane and then Fiona Be within The Poetry Exchange team._
**ge 1185714**
## **eipts and payments accounts**
**CC16a**
**4/1/2022 3/31/2023 To**
|**Restricted funds**
**to the nearest £**
**9,900**
**9,900**
**9,900**
**1,983**
**626**
**1,198**
**2,567**
**1,039**
**150**
**288**
**981**
**8,832**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**9,900**
**5,195**
**1,573**
**2,035**
**18,703**
**18,703**
**3,966**
**1,252**
**1,997**
**3,209**
**2,078**
**150**
**576**
**1,963**
**15,191**|**Last year**
**to the nearest £**|
|---|---|---|---|
||||**2,670**|
||||**2,690**|
||||**828**|
||||**2,264**|
||||**8,452**|
|||||
|||||
|||||
|||||
||||**8,452**|
|||||
|**1,983**||**3,966**|**3,415**|
|**626**||**1,252**|**744**|
|**1,198**||**1,997**|**3,150**|
|**2,567**||**3,209**|**2,350**|
|**1,039**||**2,078**|**-**|
|**150**||**150**|**63**|
|**288**||**576**|**176**|
|**981**||**1,963**|**1,745**|
|**8,832**||**15,191**|**11,643**|
|||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**8,832**||||||||**15,191**|||||**11,643**||
|||||||||||||||||
||**1,068**||||||||**3,512**||||**-**|**3,191**||
||||||||
|---|---|---|---|---|---|---|
|**207**||||**2,191**||**5,382**|
|**1,068**||||**5,703**||**2,191**|
## **end of the period**
## _**Total cash funds**_
## **Unrestricted funds**
## **Restricted funds**
**Endowment funds**
**to nearest £ to nearest £ to nearest £ 2,444 1,068**
eceipts and payments account(s)) **Unrestricted Restricted funds Endowment funds funds to nearest £ to nearest £ to nearest £ - - - Fund to which asset Current value Cost (optional) belongs (optional) - -**
**Fund to which asset Current value Cost (optional) belongs (optional) - - Fund to which Amount due (optional) When due (optional) liability relates -**
ture
|||
|---|---|
|Print Name
John Prebble|Date of approval|
|John Prebble|30.04.2023|
**----- Start of picture text -----**
Fiona Bennett
30.04.2023
**----- End of picture text -----**
_22); £350 paid to trustee Fiona Bennett for artistic services to The Poetry Exchange (September 2022). A ennett to receive these payments at specific moments during 2022-23, given their unique skills and experience_