Trustees’ Annual Report for the period
From 01/01/22 Period start date To 31/12/22 Period end date
Charity name: Somerset Industrial Archaeological Society
Charity registration number: 1185669
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance and inform the education of the public in all aspects of industrial archaeology in and around the county of Somerset. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Publication, thrice yearly, of a Bulletin with reports of IA, sent to members, adjoining local IA Societies, the AIA, and available in the county Heritage Centre. Fortnightly lectures in winter months, open to all, this year alternating between face-to-face meetings and on-line events. Field trips mainly in summer months. All activities are advertised locally and on the Society’s website. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the public benefit guidance issued by the Charity Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Monies may be gifted to societies or groups in and around the county whose interests reflect those of the Society. There may be a visit to view the work of the group, or a talk to members from them about their work. |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable. |
| Contribution made by volunteers |
Para 1.38 | The Society is run entirely by volunteers. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Educating and informing the public about industrial archaeology is the primary purpose of the Society. The holding of lectures and fieldtrips, open to all, fulfils that function. There are often visitors to the Society’s events. For preservation of heritage, the trustees keep a close watch on planning applications which may affect industrial heritage, and they submit responses to local authority planning departments. The Society is frequently asked for advice and information by members of the public and is happy to respond where possible. The Society is also consulted by various researchers and local authorities on matters of IA concern. The Society has just celebrated its fiftieth anniversary. Outreach talks were given to five local history societies on the work of SIAS. These five groups were deliberately widely scattered across the county. A half day meeting was held at which talks were given showing the difference in knowledge and approach to industrial archaeology over five decades. Guests from neighbouring A.I. societies attended as well as members of this society. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance | Para 1.41 |
against objectives Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Society made a loss of £561. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to fund contingencies. |
| Amount of reserves held | Para 1.22 | £5000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | The loss is due In part to the fiftieth anniversary afternoon, where a talk was given to members and invited guests, thus helping to publicise the Society. Money was also spent on emergency printing due to a failure of the Society’s machine. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | SIAS knows of no immediate threats to its continuance. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Membership subscriptions. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Money is invested, where possible, in higher earning accounts. |
| A description of the principal risks facing the charity |
Para 1.46 | A large fall in membership would affect the lecture series, but production of Bulletins and field trips could continue for some years without further income. The lack of members willing to become trustees is of concern, as is the aging membership, |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution derived from Charity Commission template. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees elected each year by members present at the Annual General Meeting. Officers are elected from amongst the trustees, also at the AGM. The trustees may co-opt further trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Somerset Industrial Archaeological Society |
|---|---|
| Other name the charity uses | SIAS |
| Registered charity number | 1185669 |
| Charity’s principal address | Giles Cottage, Hill Lane, Brent Knoll, Highbridge. TA9 4DF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| MaryMiles | Chair | |||
| Geoff Fitton | Secretary | |||
| Barbara Cooper | Treasurer | |||
| Alan Cockett | ||||
| Chris Cooper | ||||
| Peter Daniel | President | |||
| Iain Miles | ||||
| Geoff Roughton |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
Charity Name Somerset Industrial Archaeological Society
No (if any) 1185669
Receipts and payments accounts For the period Period start date Period end date To from 1/1/2022 12/31/2022
Section A Receipts and payments
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Subscriptions 2,252 - - 2,252
Donations 32 - - 32
Publications 574 - - 574
Gift Aid 156 - - 156
Bank Interest 40 - - 40
Visitors 18 - - 18
Miscellaneous 268 - - 268
SIAS@50 397 - - 397
3,737 - - 3,737
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 3,737 - - 3,737
A3 Payments
Speakers 370 - - 370
Venues (including Zoom cost) 324 - - 324
Insurance and AIA Subscription 202 - - 202
Equipment maintenance 228 - - 228
Postage 602 - - 602
Printing supplies 1,472 - - 1,472
Publications purchased - - - -
Miscellaneous 133 - - 133
SIAS@50 967 - - 967
Sub total [ 4,298 ] - - 4,298
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 4,298 - - 4,298
Net of receipts/(payments) - 561 - - - 561
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end - 561 - - - 561
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Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | |||
|---|---|---|---|---|
| Categories | Details | funds | funds | |
| B1 Cash funds | Lloyds Bank and PayPal Savings Accounts Cash Total cash funds |
to nearest £ 2,872 5,000 20 7,892 |
to nearest £ - - - - |
|
| (agree balances with receipts and payments account(s)) |
Agreement Error | OK | ||
| Unrestricted | Restricted | |||
| funds | funds | |||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
|
| B3 Investment assets | Details | Fund to which asset belongs |
Cost (optional) - - - - - |
|
| B4 Assets retained for the | Details Cable |
Fund to which asset belongs |
Cost (optional) - |
|
| charity’s own use | High Viz Vests Mobile Public Address System Paper Printer Consumables Publications Stamps and Stationery |
- - - - - - - - |
||
| Fund to which | Amount due | |||
| B5 Liabilities | Details | liability relates | - - - - - (optional) |
|
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name |
Signed by one or two trustees on behalf of all the trustees
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CC16a
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Last year
to the nearest £
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2,302
251
439
271
46
-
-
-
3,309
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3,309
195 144 157 228 615 1,698 458 2 - 3,497
3,497 - 188 - - - 188
Endowment funds
to nearest £ - - - -
OK
Endowment funds to nearest £ - - - - - -
Current value (optional) - - - - -
Current value (optional)
35 - 293 1,483 3,520 336 - - When due (optional)
Date of approval