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2023-10-31-accounts

TRUSTEES ANNUAL REPORT

The Trustees present their report for the 12-month period ended 31st October 2023.

MindFood CIO, 6 Claygate Road, Ealing W13 6XG Charity Registration No . 1185639

Contents

Administration .................................................................................................................................. 2 Objectives and Activities .................................................................................................................. 3

Our history .................................................................................................................................... 3 Our mission, vision, and values .................................................................................................... 3 Key impacts of our work ................................................................................................................ 3 Chair’s review .................................................................................................................................. 4 Structure, Governance and Management ..................................................................................... 4 Overview of programmes ................................................................................................................. 6 Our approach ................................................................................................................................ 8 Volunteer Contribution ..................................................................................................................... 9 Achievements and Performance .................................................................................................... 10 Trustees ...................................................................................................................................... 10 Delivered ..................................................................................................................................... 11 Our courses ................................................................................................................................ 14 Growing Wellbeing (Level 1) ................................................................................................... 14 Sustaining Wellbeing (Level 2) ............................................................................................... 14 Developed ................................................................................................................................... 18 Community Connections ......................................................................................................... 20 Invested ......................................................................................................................................... 21 Impact ............................................................................................................................................ 22 Increased activity and greater independence ............................................................................. 22 Reduced social isolation ............................................................................................................. 22 Increased health and wellbeing .................................................................................................. 22 Fundraising .................................................................................................................................... 23 Legacy Pledgers ..................................................................................................................... 23 Special thanks ............................................................................................................................ 23 Independent examiner’s report to the trustees ............................................................................... 24 Financial Review ............................................................................................................................ 25 Statement of financial activities ...................................................................................................... 26 Balance sheet ............................................................................................................................. 27 Notes to the financial statements ................................................................................................ 28

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Administration

Patron and Founder

Trustees

Senior Management Team

Charity registration number

Company registration number

Registered office

Independent examiner

The Trustees present their report and the financial statements of the charity for the year ended 31 October 2023. The trustees have adopted the provisions of the Statement of Recommended

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Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.

Objectives and Activities

The objective of MindFood is the preservation and protection of good health among persons who are suffering from mental ill health, disability, or emotional disorder of any description or who are in need of rehabilitation as a result of such illness or who want to prevent the occurrence or recurrence of the same in each case by the provision of therapeutic gardening and horticulture and related nature-based activities.

Our history

MindFood was originally founded as a CIC in October 2012, the Trustees took the view that MindFood would benefit from having formal charitable status and an application was made to the Charity Commission to convert from a CIC to a Charitable Incorporated Organisation (CIO). MindFood CIO was formally registered on 4th October 2019.

Our mission, vision, and values

Our vision is to make better mental health accessible. Our mission is to improve wellbeing and connect people with nature. Our aim is to meet individual needs through adaptive, person-centred programmes and ongoing befriending support, helping to increase knowledge and understanding of mental health and suicide prevention. With over 10 years’ experience helping to rebuild lives after a mental health crisis.

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Our Mission
Our vision Our values
Improving wellbeing
Better mental health is Person centred and
by connecting
accessible for all Nature focused
With nature
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Key impacts of our work

Our specialist befriending intervention provision is in addition to our course delivery, made up of co-developed sessions that help improve mental health and wellbeing by teaching food growing, garden DIY, art and other mindful nature-based activities all delivered in nature from Cleveley Crescent Allotments, Horsenden Farm and online, empowering beneficiaries to create a lasting difference to their emotional and physical wellbeing in a safe place, free from discrimination.

Person centred. Every new and existing group, course, project, and event has been codeveloped with participants depending on their individual needs and requirements, helping to promote and maintain recovery by improving wellbeing, transforming lives, and creating change that lasts.

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Nature focused. We connect people with nature-based experiences, achieving improved mental health and wellbeing in a socially supportive environment, sharing garden produce and knowledge with the local community with the objective of providing enhanced health outcomes for everyone.

Chair’s review

I am honoured to join MindFood as the new Chair of Trustees. I would like to extend my gratitude to the individuals, community, staff, volunteers, and organisations who have supported MindFood over the past year. As we continue to emerge from the pandemic as well as face a costof-living crisis, our focus is to ensure that people experiencing significant barriers can access our support. We have reviewed

our strategy, staff, and material costs, with a short-term impact on income, aiming to future-proof the organisation.

Our goal is to make good mental health accessible to all by adapting our services to be more inclusive and representative. With our codeveloped strategy, we aim to bring meaningful change to our beneficiaries, focusing on strengthening our foundations. I am excited to be a part of MindFood during this transformative time, and I extend my thanks once again for the continued support of our work.

Structure, Governance and Management

MindFood has a 16-page Constitution as a Charitable Incorporated Organisation and only voting members are its charity trustees. We adhere to The Charities Act 2011 definitions of trustees as the people who have general control and management of the administration. The Code of Conduct for the Voluntary and Community Sector principles state that ‘trustees should have a diverse range of skills, experience and knowledge needed to run an organisation effectively’ and that ‘trustees should receive the necessary induction, training, and ongoing support they need to discharge their duties’.

Appointments are made as per the Articles of Association and our Governing Document which specifies that there should be a minimum of 3 and a maximum of 15 Trustees. Apart from the first charity trustees, all trustees are usually appointed for a fixed term of 3 years and for a maximum

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continuous term of 9 years, by a resolution passed at a properly convened meeting of the charity trustees.

Benefits. Trustees do not receive any benefits from their position. They are entitled to reclaim travel and other reasonable expenses incurred in their duties. No Trustees made a claim in the 2022/2023 period. The charity pays for trustee indemnity insurance.

Board Meetings with the Trustees and Senior Management Team are held every three months.

Recruitment is according to our Trustee Recruitment Policy adhering to The Charities Statement of Recommended Practice (SORP) disclosure of the methods adopted for the recruitment and appointment of new trustees and the policies and procedures adopted for the induction and training of trustees.

Training and development as required is ongoing and agreed by the Board. New Trustees complete the Institute of Chartered Accountants in England And Wales (ICAEW) Trustee Training and certificate.

Advisers are used as required, for Safeguarding and HR and are agreed by the SMT.

Induction procedures for new Trustees are the responsibility of the Chair. All Trustees are provided with a detailed role description and given informal guidance and support regarding their role after completing a skills audit and induction form. All new Trustees are required to attend ongoing training to help them in their roles.

Responsibilities. The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's incoming resources and the application of those resources for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding

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the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Overview of programmes

Our evidence-based group eco-therapy courses consist of sessions that run throughout the year and are supported by our specialist intervention program, 'Befriending.' The programs are divided into two categories: an introductory level 1 course 'Growing Wellbeing' and a longer-term range of level 2 courses 'Sustaining Wellbeing’.

Our "Growing Wellbeing" sessions are designed to cultivate internal capacity, fostering mental and emotional resilience. Participants are provided with a diverse range of skills and tools to use both in the workplace and everyday life.

For "Sustaining Wellbeing" sessions, we guide participants to rediscover their sense of purpose and motivation in a natural, progressive manner. We aim to transform empowerment into a tangible and measurable path forward, free from pressure. By building on established trust, we help individuals manage their personal experiences, aspirations, and goals, while boosting confidence, motivation, and introducing healthier habits to achieve sustainable wellbeing. As participants progress, they typically require less support over time, eventually contributing to our sustainable green sites for others through the "Supported Volunteering" stage of recovery.

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Befriending

Growing

Sustaining

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Our approach

Our session leaders, who all began as MindFood participants, are experts in managing common mental health difficulties based on their own experiences. Additionally, our Growing Wellbeing session leads have backgrounds or additional training in Occupational Health and psychodynamic counselling or have gained knowledge and training within third-sector mental health support services. Despite having just 2.5 FTE staff, we deliver sessions six days a week throughout the year, with only 10 employees. Our person-centred approach enables us to meet changing needs, offering flexibility for participants to attend different sessions and incorporate self-care teaching into whatever part of the program they feel able to access, supported by MindFood at Home.

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Delivering person centered support
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All individuals involved in our program are considered volunteers, as they contribute to growing and sharing food, as well as maintaining a welcoming and safe environment for everyone. Regardless of their initial reasons for joining, whether for mental health support or otherwise, everyone begins as a course participant. This ensures that all participants share a common understanding of various paths to recovery and methods for nurturing positive mental health. Our 'Sustaining Wellbeing' series of long-term courses are designed to offer continuous support to participants while also encouraging them to give back to the project and assist in preserving our green spaces. As individuals progress, we empower those who wish to volunteer but may require some assistance through our “Supported volunteering” stage of recovery.

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Nurturing positive mental health
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Public benefit statement

The Trustees understand and have complied with their duty to have due regard to the Charity Commission’s Public Benefit guidance and are confident that the aims and objectives of MindFood CIO satisfy the public benefit requirement. Further details of how this is achieved are set out in this report.

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Volunteer Contribution

In our "Supported Volunteering" program, participants are empowered to develop their own internal capacity, to work towards mental and emotional resilience during their recovery. Our volunteers are involved in planning and contributing to MindFood's sustainable sites, which include DIY projects such as rainwater harvesting and irrigation systems, horticultural activities like growing food and plants and giving away seedlings to local schools, participating in creative art sessions, including art exhibitions and trails. They are also invited to strategy days to contribute to MindFood's future organisational goals.

52% try volunteering and are more likely to be supported into work after coming to MindFood

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Supported volunteering
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opportunities
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Why Supported Volunteering?

It empowers those who want to volunteer but would like or need some support to do so. Having a 'Grow to Share' approach helps everyone feel valued, productive, and useful. Sharing produce, seedlings and flowers grown with the local community reduces isolation, and develops skills, understanding, resilience and emotional capacity to maintain and manage positive relationships. Providing many elements that are critical to good mental health - a sense of belonging, feeling accepted, providing validation and self-worth, helping bring people together creating a sense of community. All MindFood session leaders are past participants who have been supported through volunteering and retraining then are employed by MindFood. After being at MindFood 52% of participants are more likely to try volunteering and be supported into work.

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Helping to build our community
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Achievements and Performance

Throughout 2022 and into 2023, the challenges faced by the sector, participants, and MindFood have been deeply felt. Despite the difficulties, our resilience over the past decade has been thanks to our dedicated participants, both new and old, volunteers, supporters, and staff, who have enabled us to adapt and extend our reach to more people. This year, the entire third sector encountered a uniquely difficult environment, as rising costs and high inflation led to decreased available funding. This resulted in reduced numbers of grants available and a reduction in their sizes, while the demand for mental health support grew. Our incredible staff volunteered to ensure that we could continue to provide the same level of care to those in need, despite these funding challenges. We are immensely grateful for their dedication.

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Delivering sessions for over a decade
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Trustees

We express our immense gratitude and bid a heartfelt farewell to our dedicated and cherished Chair of Trustees, Nick Jones, who stepped down after 8 years of service. His guidance was instrumental in helping us navigate through challenging times, from transitioning to a charitable incorporated organisation to managing the impact of the COVID-19 pandemic. His wealth of experience, knowledge, and unwavering support made him an exceptional advocate for MindFood throughout his tenure as Chair.

Additionally, we are delighted to welcome our newly appointed Chair of Trustees, Stephen Macallister, and new Trustees Ana, Marianne, and Amira. Their addition to the Board will further strengthen our skills, expertise, and diversity.

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Welcoming new Trustees
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All our Trustees complete the Institute of Chartered Accountants in England and Wales (ICAEW’s) training providing an overview of legal, financial, strategic and operational considerations. MindFood - Financial Statements for the year ended 31 October 2023 Page 10 of 35

Delivered

The cost of living crisis has significantly worsened due to the rising cost of energy bills. Many people have not been able to take time to attend to or address their mental health needs, or been able to access support in a timely manner. This can have a significant impact on their ability to function and the severity of mental health needs experienced. This is illustrated in the referrals received by MindFood, which range from anxiety and low mood, depression, burnout, to personality disorders, suicidal thoughts, and self-harm.

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Rescuing mental health
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Mental Health needs of participants by %

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9
4
5
7
3
10
3
5
1 2 6
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45
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Anxiety & Isolation Neurodivergent Bereavement Burnout Cancer or Chronic Illness Carer - Respite

Depression including Self Harm, Suicidal Thoughts Emotionally Unstable/BPD/EUPD Other

Psychosis PTSD (Abuse, War) Social Anxiety

Referred

Befriended

Delivered

Attended

Supported

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Page 11 of 35
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Between November 2022 and October 2023, our main activities occurred at two growing sites: Cleveley Crescent Allotments near Hanger Lane and Horsenden Farm in Perivale. Both sites were secured for our use with the support of Ealing Council. We have been using Cleveley Crescent since early 2016 and Horsenden Farm since 2018.

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7
18
Age by %
18-24
33 25-39
40-64
“I started to come
65+
42 out of my "shell" chatting
with a group of people from
11 7 Ethnicity by %
different cultures and
White / British / Other
46 Mixed / Multiple ethnic groups backgrounds”
Asian / Asian British
28 Black / African / Caribbean / Black British
Other
7
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Referrals

As we collaborate more closely with local mental health services, we've found that individuals referred by professionals often need more support to access our services comfortably.

To ensure accessibility for those with complex mental health challenges, we avoid labelling hesitation or difficulty in attending as a 'failure.' Each engagement is viewed as a positive step, as anything less could reinforce the belief that society does not care.

“I was going through very low self-esteem, depression, anxiety and self-harming.”

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Our approach is unpressured and flexible
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Befriending

This specialised intervention provision allows us to build trust and establish a relationship with individuals before they join a MindFood course. We can reach those on the margins of society, approaching mental health crisis (hypervigilant overwhelmed state), unable to access help. With lifetimes of emotional or mental health issues, difficulties identifying or expressing concerns, symptoms, feeling unable or too afraid to speak about mental health, making problems worse, delaying, or stopping them from getting help, some can become trapped in a cycle of illness.

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At the individual's
own pace
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We assist participants with additional needs to identify, manage, or resolve issues that could be impacting their mental health, such as debt, housing, trauma, employment, family, substance misuse, suicide ideation, etc. so that they feel

comfortable attending our onsite sessions. Patience is a unique aspect of MindFood. Our waiting list operates differently – we proactively wait for participants to feel ready. We have invested in more befriending to support participants most isolated by their mental health, often deemed “unreachable” that we had been unable to successfully reach previously.

“As a man, I probably find it more difficult to talk to others about how I am feeling.”

We have observed a sense of hopelessness among some male participants, particularly those living with family members. Providing ongoing one-on-one support away from the sessions gives everyone the time and privacy they need to confide or talk things through. This essential holistic support ensures that we can better meet participants needs.

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Holistic individual support
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Our courses

We are adaptable in our approach. Our programmes are constantly changing to accommodate the needs of our participants. Many individuals cannot commit to attending consecutive weeks, so we offer our courses on a rolling basis. This helps to overcome barriers to attendance, such as conflicting appointments, social and financial challenges, unpredictable work or care commitments, and health issues (their own or their family’s). Our priority is to get people started as soon as they feel ready. It is important to seize the opportunity, as this sense of readiness may only be a temporary moment in their journey to recovery.

“I was apprehensive but was immediately put at ease. I was able to talk about my situation without feeling uncomfortable.”

Reconnecting people

and nature

Growing Wellbeing (Level 1)

Our flagship course is the starting point for everyone seeking support. This level-one foundation course consists of six sessions and aims to help people reconnect with nature and each other. It teaches food growing and shares evidence-based techniques like mindfulness to improve wellbeing. The course reinforces the idea of nature as a place to escape the pressures of everyday life, allowing participants to leave the rest of the world at the gate for a couple of hours. During troubling times, this course plays a key role in ensuring that participants leave with fewer anxieties than when they arrived.

“Helped my depression as a Widow living alone it gave me somewhere to go to meet people and connect with nature”

Sustaining Wellbeing (Level 2)

Our next step involves offering a wide range of courses that build on the foundational concepts learned from "Growing Wellbeing." The courses cover diverse topics such as food growing, gardening do-it-yourself projects, and art and craft activities, all delivered in nature. Providing sustained and comprehensive support for long-term impact. Made up of:

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Grow Some Share Some

These are general gardening sessions for individuals who have completed the Growing Wellbeing course and includes our ESOL-friendly session. The program has a strong community focus, maintaining sites for others to enjoy, growing food and plants to share with local primary schools and support groups. Participants can drop in for sessions to boost their wellbeing or attend regularly to recover at their own pace. The additional time allows participants to develop new social connections and support networks gradually as their confidence grows in a familiar setting.

“After My first contact with Mindfood, I knew from that day I am no longer alone”

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recovery
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Community focused
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Naturally Creative

These nature-based art sessions have helped strengthen our connections with mental health professionals by tracking and sharing learnings from referral journeys in more detail. The sessions combine our usual self-care themes available at Horsenden Farm, promoting creativity and a shared language in art and nature. They enable non-gardeners to access our support and connect to our health and wellbeing network. These sessions provide a platform for teaching self-care, exploring different ways to be mindful both in the group and at home, and reducing the stigma of mental ill health. For the first half of the year, sessions are hosted outdoors, concluding with an exhibition as part of the Borough of Ealing’s Art Trail (BEAT) in mid-September. As the weather turns colder, sessions move indoors to the Farm’s hayloft.

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Nature inspired creativity
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Building Wellbeing

This group is for men and focuses on garden DIY and mental health self-care. A mixed group is already available at Cleveley. This group is particularly important because men are more at risk of severe depression and suicide, while women are more likely to already access our support. The group continues to provide valuable insights that will impact all our groups, and we've seen an increase in male referrals for all groups as a result.

“Given my anxiety and isolation I was not sure I could cope in a crowd. Luckily The group was small, and everyone was friendly.”

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new
Reaching
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beneficiaries

Grow Social

Supporting befriending as an essential part of our service, these weekly online chats provide a great way to catch up with members of the MindFood community.

“I realised the value of my experience and have spoken to others about getting the help they need”

Sessions give participants the space to discuss the highs and lows of their week, talk about nature and gardening news, and practice mindfulness with guided meditations. This group also holds key co-production value, providing regular feedback and helping to inform everything we do.

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Guided
peer
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support

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MindFood at Home

We have developed and expanded our digital services to ensure we can support everyone, regardless of their “I was isolated due to ill circumstances. If participants cannot join us in person, they can sign up for our MindFood at Home email health - cancer in fact. It service. Over seven weeks, participants receive emails took me about 2 months to covering the content of our Growing Wellbeing course, including self-care-themed videos recorded during Feel able to join onsite” lockdown, mindfulness prompts, and growing tips. These emails also serve as a recap of what course participants have learned. Our newsletter now has over 1500 readers accessing this content. Due to the increased demand for this service, we have transitioned our email update service to Mailchimp.

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to ensure we can support everyone, regardless of their “I was isolated due to ill
circumstances. If participants cannot join us in person,
they can sign up for our MindFood at Home email health - cancer in fact. It
service. Over seven weeks, participants receive emails
took me about 2 months to
covering the content of our Growing Wellbeing course,
including self-care-themed videos recorded during Feel able to join onsite”
lockdown, mindfulness prompts, and growing tips.
These emails also serve as a recap of what course
participants have learned. Our newsletter now has over
1500 readers accessing this content. Due to the increased demand for this service, we have
transitioned our email update service to Mailchimp.
Remotely accessible support
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Festive workshop

Our highly anticipated annual festive workshops are an event that everyone looks forward to. This year, we hosted willow weaving workshops for all our participants. While many attendees enjoy making Christmas wreaths, we tended to focus on the activity as a celebration of greenery thriving through the winter months. It's a time when many people think about nature dying back. The sessions provided a great opportunity to bring participants, old and new, together. This year, we made extra wreaths and delivered them to our local food bank, The Store Cupboard, to bring some cheer and to let their visitors know we were thinking of them at a difficult time.

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Festive
group workshops
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Developed

We've tailored our services for the growing number of young people seeking guidance after college or university. Our regular attendees also need more support, visit more often, and face various challenges including financial issues, relationship problems, bereavements, and concerns for their children.

To provide the best possible support, we have:

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“MindFood Allows me to
meet new people and keeps me
away from the things I’m going
through. Thank you”
----- End of picture text -----

Building strong relationships with local NHS mental health services resulted in a significant increase in referrals to us during the second half of the year.

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Connected to nature and each other
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Offsite offering

In the past year, we have developed our off-site offering in partnership with Chiswick House. We are exploring the possibility of expanding MindFood's reach in a sustainable way by overlaying our program onto other established and managed garden spaces. Our aim is to promote community engagement through food-growing and nature-based creativity in the Kitchen Garden, working alongside local groups such as Masbro Elders and Riana Development Network.

Collaborations

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Collaborate and share
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Employee Wellbeing Pact

Promoting good mental health is essential for everyone. To support this, we introduced our Employee Wellbeing Pact at the Ealing Business Expo on March 8th, 2022. We aim to create awareness about the free support we provide and to urge employers to address the mental health requirements of their staff.

We encourage businesses to join our Wellbeing Pact so that together we can assist them in Growing Resilience and Offering Wellbeing (GROW) within their organisation as an employee benefit and social responsibility plan. Businesses that join the Wellbeing

Pact will receive free, practical guided self-care sessions throughout the year for their staff. - https://www.mindfood.org.uk/wellbeing pact/

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Social media

Community Connections

“Lockdown disrupted university, overwhelmed by coursework and anxiety MindFood helped boost my confidence.”

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Building community connections
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Invested

We are a Disability Confident Committed Employer. All employees undergo DBS checks, receive ongoing training on policies, including Safeguarding, Health and Safety, Equality, Diversity, and Inclusion. The team can access any additional CPD training they require via Social Care TV. We continually invest in our programmes to enhance accessibility, from raised beds and pathways, to communication access training to accommodate more individuals with disabilities.

Strategic development

We have continued to develop our strategic and operational plans, strengthening our infrastructure to ensure efficient and effective delivery to the maximum number of participants, while also ensuring that our staff are supported and rewarded. We are proud to have achieved the Charity Excellence Quality Mark for MindFood. The assessment covers all aspects of our work, including promoting good governance, developing an effective strategy, leading and managing people well, delivering operations effectively, using finances and resources efficiently, maximising income generation, and maintaining effective communications. To maintain the quality mark, we will undergo annual reviews and assessments. We are also accredited by the Fundraising Regulator, demonstrating our commitment to good fundraising practices and high fundraising standards.

Environmental impact and growing to share

Our priority is people and nature . We teach organic food-growing and sustainability in a gentle, informal way to engage people in making meaningful changes in their lives. We encourage people to appreciate where food comes from, eat seasonally and locally, and taste vegetables at their freshest. Connecting people to nature is a significant step toward climate action. If you don't see or appreciate it, you're unlikely to care enough to make a difference.

We donated to 31 schools, providing over 1000 plants, and helping around 2500 children to grow food. We do not have an office or associated energy consumption, and we minimise printing. We collaborate with local council initiatives that promote climate and food action, such as Act for Ealing and Ealing Food Partnership, and contribute to Ealing Council’s Food Action Plan.

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Investing in nature
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Impact

It's a sad reality that those struggling with mental health issues often face barriers in accessing the care and support they need. They are often overlooked when it comes to finding work, maintaining relationships, securing stable housing, and feeling included in society. We firmly believe that mental health support should be available to everyone, and that improving mental well-being should be accessible for all.

We are dedicated to enhancing mental health and well-being through the power of nature. Our goal is to offer personalised and holistic support in a welcoming and inclusive environment. We strive to connect individuals with nature-focused activities that promote well-being and utilise our green spaces for growth, creativity, and community engagement.

As a direct result of coming to us and completing a course our participants tell us that:

Increased activity and greater independence

52% more likely to try volunteering. “It's a special place away from the noise of life 96% are feeling less isolated. that gets me out of my home. I highly recommend MindFood to

96% feel better able to manage their anyone struggling.” Active and independent

Reduced social isolation

Increased health and wellbeing

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Fundraising

We are incredibly grateful to everyone who has contributed to our cause. This includes individuals, companies, grant bodies, trusts, and foundations, whether through financial donations or by generously volunteering their time.

Your support has been crucial in allowing us to carry out our important work. Thanks to you, we have been able to provide essential assistance to individuals experiencing mental health crises and help them rebuild and restore their lives.

Legacy Pledgers

A huge thank you to everyone who has informed us of their plans to leave MindFood a gift in their will. Your gift will help support our work long into the future.

Legacy gifts come in many different forms and in many different sizes, for more information: https://www.mindfood.org.uk/gifts-in-wills/

Special thanks

“I enjoyed the first session after that each One got easier and my mental health really did improve in so many ways.”

We would like to express our appreciation to those listed below for their exceptional contributions and support:

Artification Ealing Council Mental Health Grants Astra Zeneca (volunteer day) Freshwater Foundation Batchworth Trust Golden Opportunity Skills and Development Candex Solutions GVC Ladbrokes Chiswick House IKEA Lottery City Bridge Independent Age Community Connections National Park City Foundation Co-Op Sir Jeremiah Colman Dobies Nursery Smiley Movement CIC D'Oyly Carte St Pauls Mission Ealing Council Community Connections University of West London Ealing and Hounslow Community and Programme in Partnership with West London Voluntary Service Trust

Thankyou for your support

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Independent examiner’s report to the trustees

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st] October 2023 which are set out on pages 25-34.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. Accounting records were not kept in respect of the charity as required by section 130 of the Act.

  2. The accounts do not accord with those records; or

  3. The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Chaweevan Williams ~~..............................~~ Chaweevan Williams (Aug 23, 2024 10:02 GMT+1) ...

Chaweevan Williams FCCA Verdant Accountants Ltd Chartered Certified Accountants 20-22 Wenlock Road, London N1 7GU

Date: 23/08/2024

MindFood - Financial Statements for the year ended 31 October 2023 Page 24 of 35

Financial Review

2022-2023 was a difficult economic climate for all those in the third sector, with increased costs as a result of inflation and the cost-of-living crisis and an increased demand for services. We reviewed our costings to make sure that funding applications covered the real costs for our staff and resources, and we moved our staff onto an established NJC pay scale to ensure that we are supporting them both now and in the future. Whilst this much needed work had a short-term detrimental effect on income it enabled us to future proof the organisation with a true costing model. We maintained ongoing relationships with long term funders and have been successful in obtaining grants from funders new to MindFood. We have developed our partnership model of delivery, working with others to submit joint funding bids and jointly deliver programs to participants.

Our strategic planning is now focusing on building financial security by seeking longer term funds which can help us develop our business infrastructure as well as continuing to deliver our program to as many participants as possible, free of charge.

By the end of the financial year, we had confirmed funding in excess of £62,000 for the financial year 2023/2024 and are confident that MindFood can continue to provide much needed services from a strong and resilient financial position.

----- Start of picture text -----
Building financial security
----- End of picture text -----

Reserves policy

The term ‘reserves’ is used to describe that part of MindFood’s funds that is freely available for its operating purposes and not subject to commitments or planned expenditure.

Reserves do not include restricted funds.

The reserves that MindFood will set aside will be to provide financial continuity in the event that an anticipated source of income is lost or delayed, and our current policy is to keep reserves sufficient to meet three months’ operating costs, including staff salaries. The trustees will review this policy periodically to ensure that it remains both adequate and achievable.

MindFood - Financial Statements for the year ended 31 October 2023 Page 25 of 35

Statement of financial activities

For the year ended 31 October 2023

INCOME
Notes Unrestricted
Designated
Restricted
Total
Sales
5
5,117
5,117
Grants
4
2,614
56,418
59,032
Donations
4
1,083
1,083
Other income
5
60
60
TOTAL INCOME
8,874
56,418
65,291
EXPENDITURE
Costs of delivery
Equipment
1,892
1,892
Ancillary
79
1,591
1,670
Wages
2,758
3,000
51,112
56,871
Charitable activities
Rent and insurance
868
868
Computer software and
Subscriptions
786
966
1,752
Accountancy and
bookkeeping fees
5,849
5,849
Professional fees
240
240
Telecommunications
792
792
Employee wages
6,698
6,698
Social security costs
Staff pension costs
284
1,586
1,870
Recruitment and
subsistence costs
-
Other
Depreciation
224
400
624
Amortisation
2,750
2,750
Bank charges
107
107
TOTAL EXPENDITURE
10,935
5,750
65,296
81,981
Net income/(expenditure)
(2,062)
(5,750)
(8,878)
(16,690)
Transfers between funds
(3,000)
3,000
Net movement in funds
(5,062)
(2,750)
(8,878)
(16,690)
Reconciliation of funds
Total funds brought
forward
20,858
26,125
9,357
56,340
Total funds carried
forward
15,796
23,375
479
39,650		 Year

The notes on pages 26 to 33 form part of these accounts.

MindFood - Financial Statements for the year ended 31 October 2023 Page 26 of 35

Balance sheet As at 31 October 2023

FIXED ASSETS
Tangible fixed assets
Intangible fixed assets
Net fixed assets
CURRENT ASSETS
Debtors and prepayments
Petty Cash and Cash at bank
Creditors due within one year
Net Current Assets
TOTAL ASSETS LESS
LIABILITIES
CHARITY FUNDS
Unrestricted General Account
Designated funds
Restricted Funds
TOTAL CHARITY FUNDS		 Notes
7
8
9
10
11
11
11
11		 31/10/2023
31/10/2022
1,769
1,594
23,375
26,125
25,144
27,719
6,713
22,319
16,115
23,696
(8,322)
(17,394)
14,506
28,621
£39,650
£56,340
15,796
20,858
23,375
26,125
479
9,357
£39,650
£56,340

The financial statements were approved and signed by the trustees and authorised for issue on 22nd August 2024

James Abery ~~..........................~~ James Abery (Aug 22, 2024 18:13 GMT+1) .........

James Abery

Company Number: CE019078

Charity Number: 1185639

The notes on pages 26 to 33 form part of these accounts.

MindFood - Financial Statements for the year ended 31 October 2023 Page 27 of 35

Notes to the financial statements

For the year ended 31 October 2023.

1. Accounting policies

a) General information and basis of preparation

Mindfood CIO is a Charitable Incorporated Organisation in England and Wales. The address of the registered office is given in the charity information on page 2 of these financial statements. The nature of the charity’s operations and principal activities are detailed within trustees annual report.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice.

The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

b) Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes.

Designated funds are unrestricted funds of the charity which the trustees have decided, at their discretion, to set aside to use for a specific purpose.

c) Income recognition

All income is included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

MindFood - Financial Statements for the year ended 31 October 2023 Page 28 of 35

Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).

Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation outweigh any benefits, then the fair value is recognised as a component of donations when it is distributed and an equivalent amount recognised as charitable expenditure.

Gifts in kind donated for resale are included at fair value, being the expected proceeds from sale less the expected costs of sale. Where estimating the fair value is practicable upon receipt it is recognised in stock and ‘Income from other trading activities’. Upon sale, the value of the stock is charged against ‘Income from other trading activities’ and the proceeds are recognised as ‘Income from other trading activities’. Where it is impracticable to fair value the items due to the volume of low value items they are not recognised in the financial statements until they are sold. This income is recognised within ‘Income from other trading activities’.

Fixed asset gifts in kind are recognised when receivable and are included at fair value. They are not deferred over the life of the asset.

For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.

Investment income is earned through holding assets for investment purposes such as shares and property. It includes dividends, interest and rent. Where it is not practicable to identify investment management costs incurred within a scheme with reasonable accuracy the investment income is reported net of these costs. It is included when the amount can be measured reliably. Interest income is recognised using the effective interest method and dividend and rent income is recognised as the charity’s right to receive payment is established.

a) Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or MindFood - Financial Statements for the year ended 31 October 2023 Page 29 of 35

constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:

Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.

d) Support costs allocation

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs and governance costs. They are incurred directly in support of expenditure on the objects of the charity and include project management carried out at Headquarters. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.

Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.

Tangible fixed assets are stated at cost less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Intangible assets acquired separately from the charity are recognised at cost and are subsequently measured at cost less accumulated amortisation and accumulated impairment losses.

Amortisation is recognised so as to write off the cost of assets less their residual values over their useful lives on the following bases:

MindFood - Financial Statements for the year ended 31 October 2023 Page 30 of 35

g) Debtors and creditors receivable/payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment of debtors are recognised in expenditure.

h) Impairment

Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists, the recoverable amount of the asset, or the asset’s cash generating unit, is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amount, an impairment loss is recognised in profit or loss.

2. Independent examiner’s remuneration

The independent examiners remuneration amounts to an independent examination fee of £1050 (2022: £3,600 inclusive of accounts preparation).

3. Trustees’ and key management personnel remuneration and expenses

The trustees neither received nor waived any remuneration during the year (2022: £nil), in their capacity as trustees.

4. Voluntary income

5. Other income
Grants
Donations and legacies
TOTAL
Sales
Bank interest received		 Unrestricted
Designated
Restricted
31/10/2023
31/10/2022
2,614
56,418
59,032
69,585
1,083
1,083
36,543
3,697
56,418
60,115
106,128
Unrestricted
Designated
Restricted
31/10/2023
31/10/2021
5,117
5,117
5,047
60
60
17
5,177
5,177
5,064

6. Employees

No employee earned £60,000 or more.

Employees
Average monthly number of employees
Employee costs
Wages
Social security
Pension
Total		 31/10/2023
31/10/2022
8
5
63,569
60,445
-
-
1,870
1,745
65,439
62,190

MindFood - Financial Statements for the year ended 31 October 2023 Page 31 of 35

7. Tangible fixed assets

Equipment, fixtures
and fittings
IT Equipment
Total
Cost
At 1stNovember 2022
2,000
836
2,836
Additions
799
799
Disposals
At 31 October 2023
2,000
1,635
3,635
Depreciation
At 1stNovember 2022
1,200
42
1,242
Charge for the year
400
224
624
Disposals
At 31 October 2023
1,600
266
1,866
Net book Value
At 31 October 2023
400
1,369
1,769
At 31 October 2022
800
794
1,594
8. Intangible fixed assets
Website
Total
Cost
At 1stNovember 2022
27,500
27,500
Additions
-
-
Disposals
-
-
At 31 October 2023
27,500
27,500
Amortisation
At 1stNovember 2022
1,375
1,375
Charge for the year
2,750
2,750
Disposals
-
-
At 31 October 2023
4,125
4,125
Net book Value
At 31 October 2023
23,375
23,375*
At 31 October 2022
26,125
26,125		 Equipment, fixtures
and fittings
IT Equipment
Total
2,000
836
2,836
799
799		 Equipment, fixtures
and fittings
IT Equipment
Total
2,000
836
2,836
799
799
2,000
1,635
3,635
1,200
42
1,242
400
224
624
1,600
266
1,866
400
1,369
1,769
800
794
1,594
Website*
Total
27,500
27,500
-
-
-
-
27,500
27,500
1,375
1,375
2,750
2,750
-
-
4,125
4,125
23,375
23,375
26,125
26,125

*The charity received a donated website for free. The value of this website was the cost of three similar quotes obtained. The trustees have allocated the donation to a designated reserve and the corresponding amortisation will be charged to this reserve.

9. Debtors

Trade debtors
Accrued income
Prepayments
10. Creditors
Trade Creditors
Deferred Income
Accruals
Other Creditors		 31/10/23
31/10/22
5,452
22,078
1,000
-
262
241
6,714
22,319
31/10/23
31/10/22
297
1,339
5,865
11,507
1,283
3,600
877
948
8,322
17,394

MindFood - Financial Statements for the year ended 31 October 2023 Page 32 of 35

11. Funds reconciliation

Current Year Funds Reconciliation

Restricted
Designated
Unrestricted		 Balance at 1
November
2022
Income
Expenditure
Transfers
Balance at
31 October
2023
£
£
£
£
£
9,357
56,418
(65,296)
479
26,125
-
(5,750)
3,000
23,375
20,858
8,874
10,935
(3,000)
15,796
56,340
65,291
81,981
39,650

A transfer of £3,000 from unrestricted to designated funds is shown in the accounts; funding from the Batchworth Trust received in 2021/2022 was designated to cover employee salaries in 2022/2023 as part of the sustainable wellbeing delivery.

Prior Year Comparison

Restricted
Neighbourly
Care
Other funds
Total restricted
Designated
Unrestricted		 Balance at 1
November
2021
Income
Expenditure
Transfers
Balance at
31 October
2022
£
£
£
£
£
1
25,400
(25,381)
(20)
-
13,510
45,821
(49,927)
(47)
9,357
13,511
71,221
(75,308)
(67)
9,357
-
27,500
(1,375)
-
26,125
11,538
12,471
(3,218)
67
20,858
25,049
111,192
(79,901)
-
56,340

12. Analysis of net assets between funds

Current Year Analysis of Net Assets

Fixed assets
Current assets		 General
Unrestricted
Designated
funds
Restricted funds
Total
1,769
23,375
25,144
14,027
479
14,506
15,796
23,375
479
39,650

Prior Year Comparison

Fixed assets
Current assets		 General
Unrestricted
Designated
funds
Restricted funds
Total
1,594
26,125
-
27,719
19,264
-
9,357
28,621
20,858
26,125
9,357
56,340

MindFood - Financial Statements for the year ended 31 October 2023 Page 33 of 35

13. Related party transactions

There were no other related party transactions in the year or in the prior year.

14. Analysis of funds year ended 2022

INCOME
Notes
Sales
5
Grants
4
Donations
4
Other income
5
Transfer in
-
TOTAL INCOME
EXPENDITURE
Costs of delivery
Equipment
Ancillary
Wages
Charitable activities
Postage and stationery
Rent and insurance
Computer software and
subscriptions
Accountancy fees
Professional fees
Telecommunications
Employee wages
Social security costs
Staff pension costs
Recruitment and
subsistence costs
Other
Depreciation
Amortisation
Bank charges
TOTAL EXPENDITURE
Net income/(expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought
forward
Total funds carried
forward		 Unrestricted Designated
Restricted
Total
5,047
5,047
3,000
66,585
69,858
4,407
27,500
4636
36,543
17
17		 Year
31/10/2021
Total
520
68,375
4,340
3,092
12,471
27,500
71,221
111,192
-
-
3,912
3,912
-
-
746
746
2,021
-
50,303
52,324
-
-
-
-
-
-
858
858
-
-
751
751
841
-
7960
8,801
-
-
-
-
-
701
701
120
-
8001
8,121
-
-
-
-
236
-
1509
1,745
-
-
-
-
-
-
442
442
-
1,375
-
1,375
-
-
125
125		 76,327
2,151
1,608
43,205
308
912
384
5,050
1,894
187
7,044
267
1,398
356
400
-
72
3,218
1,375
75,308
79,901
9,253
26,125
(4,087)
31,291
67
-
(67)
9,320
26,125
(4,154)
31,291
11,538
-
13,511
25,049
20,858
26,125
9,357
56,340		 65,236
11,091
-
11,091
13,958
25,049

MindFood - Financial Statements for the year ended 31 October 2023 Page 34 of 35

15. Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Steve Macallister Signature(s) Steve Macallister (Aug 22, 2024 23:01 GMT+1) Full name(s) Stephen Macallister Position (eg Secretary, Chair Chair, etc) Date 22nd August 2024

MindFood - Financial Statements for the year ended 31 October 2023 Page 35 of 35

2024-08-23

Final Audit Report

TAR 2022-23 FINAL.2

Created: 2024-08-22 By: Sarah Hadland (office@allsquaredaccounts.co.uk) Status: Signed Transaction ID: CBJCHBCAABAA_1PodP0b5WAneWdbw2z_Ux2d2a1Z_RQ8

"TAR 2022-23 FINAL.2" History

Document created by Sarah Hadland (office@allsquaredaccounts.co.uk)

2024-08-22 - 3:54:10 PM GMT- IP address: 86.135.84.185

Document emailed to James Abery (james@mindfood.org.uk) for signature

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Email viewed by Chaweevan Williams (cwilliams@verdant.uk.com)

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Email viewed by James Abery (james@mindfood.org.uk)

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Document e-signed by James Abery (james@mindfood.org.uk)

Signature Date: 2024-08-22 - 5:13:26 PM GMT - Time Source: server- IP address: 31.111.120.243

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Document e-signed by Steve Macallister (stephen@mindfood.org.uk)

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Agreement completed.

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