egislralion nvmb•r. 11114549 Charity number: 1185617 00000 Elvaston Castle and Gardens Trust ELVASTON CASTLE AND GARDENS TRUST (A COMPANY LIMITED B Y GUARANTEE) REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 'ADBVNSL4* 1W024 COMPANIES HOUSE A27 Iii,
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CONTENTS Reference and Administration Information Directors. Report Independent Examinerfs report to the Trustees of Elvaston Castle and Gardens Trust Statement of Financial Activities 10 Balance Sheet Notes to Financial Statements 12
REFERENCE AND ADMINISTRATION INFORMATION MemberslDirectors P Robinson (Chair) (M) IDI T Liddle {Deputy Chair) C Manning (freasurer) D Ashton (M) {D) (M) (D) (M) {D) T Dickin (M) (D) C Hallam (M) (D) G Hickton IM) {D) S Pattison (M) {D) Key (MI Member ofthe Company (D) Directorffrustee of the Company Company Number. Charity Number. Company Secretsry. 11114549 1185617 Alison Buckley Registered Office: Estate Office Elvaston Castle & Country Park Borrowash Road Elvaston Derby DE72 3EP
DIRECTORS, REPORT The Directors are pleased to present their Annual Report together with the financial statements for the year ended 31 December 2023. Structure & Management Constltudon Elvaston Castle and Gardens Trust is a company limited by guarantee Ino. l 11145491. incorporated on 15 December 2017. The cornpany was established under a Memorandum of Association which established the objects and powers of the company and is governed under its Articles of Association. On 4 October 2019 Elvaston Castle and Gardens Trust became a registered charity Ino. 11856171. The number of Dirertors of the Trust shall not be less than seven but shall not be subject to any maximum. The Directors ofthe companyare also charityTrusteesforthe purposes of charity law and under the companys Articles are known as rnernbers ofthe Management Committee. Under the requirements of the Memorandum and Articles of A5soaatr"on the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected. no member may serve for more than 12 years. Ouring such time that Derbyshire County Council provides funding to the TrusL Derbyshire County Council may appoint one Trustee. This Trustee, if appointed. may not hold the post of either Chair or Vice-chair of the Trust: All members of the Management Committee give their time voluntarily and received no benefits from the charity. Any expenses reclaimed from the charity are set out in note 4 to the accounts. PAembers Liobility Each member of the Trust undertakes to contribute ro the assets of the Trust in the event of it being wound up while they are a meTnber. or within one year after they cease to be a member. such as may be required. not exceeding £1. for the debts and liabilities contracted before thty ceased to be a member. The Directors act as the overall management board for the organisation. They have ultimate responsibility for the running, operations, and finances of the trust.
DIRECTORS, REPORT (continued) Statement on Governance The Trusys board of Directors meet at least four times a year and.are responsible for the strategic direction and policy of the charity. At present the Committee has eight members from a variety of professional backgrounds. Dirertorlnduttion and Training I new Directors are given full copies of meeting minutes, the Artide5 of A55ociation. and the governing documents prior to their initial meeting Additionally, new Directors are given time at the first meeting to ask any questions and spend time in conversation with the Chair asking any further questions and familiarising themselves with the charity operations. These conversations cover.. The obligations of Management Committee members; The main documents which set out the operational framework for the charity including the Mernorandurn and Article& Resourcing and the current financial position as set out in the latest published accounts.. and Future plans and objective5. New Directors are also provided with an opportunity to meet with relevant 5tsff and Officers working with rhe Trust and an in.depth tour of the estate. New Directors taking up a core post ITrea5urer. Chair. or Secretary) are additionalty given time ¥vith the outgoing role holder to familiarise themselves vdith the role and ask any questions. All new Directors are also signposted to the Charity Commission's guide Yhe Essential Trustee- as a follow up to these sessions. This is distributed to all new Directors along with the Memorandum and Articles. Rlsk Management The Management Committee has conducted a review of the major risks to which the charity is exposed. A risk register is established and is updated at least annually.
DIRECTORS, REPORT (continued) Objective5 & Activities Elvaston Castle and Gardens Trust IECGD exists to operate the Elvaston Country Park estste to ensure that it provides significant benefits to the population of Derbyshire and beyond. This will primarily be through ensuring that the estate remains open to the public providing green spa(e. leisure facilitie5, and events for the whole community. Over time it is enwsioned that the estate will provide new employment and educational opportunities which will be supported by and in turn facilitate the development and restoration of the estate. The Trusts charitable objectives are enshrined within the Articles of Association. and are as follows.. To prornote for the benefit of the public the conservation. prorection and improvement of the physical and natural enwronment of Elvaston Castle. gardens. estate. country park and surrounding area; To advance the education of the public in the conservation. protection and improvement of the physical and natural environment in particular. but not limited to. in relation to Elvaston Castle, gardens, estate and country park.- and To promote for the benefit of. but not limited to. the inhabitants of the county of Derbyshire the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth. age. infirmity or disablemenc financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said people. Achievements & Perforrnance The Trusts Strategic objectives for the year 2023 were: 1. TO 5VPPOrt Derbyshire County Council to secure planning permission for Phase 1 of the Elvaston Masterplan.- 2. To support Derbyshire County c(MJncil to complete the development of the financial model to inform future planning and bugness developmenL and to build the case for the financial aspect5 of future operations of the estate; 3. To continue to work with Derbyshire County Council to agree a long-ierm capital funding and investrnent strate8y to manage the approximately £40 million of investment required across the estare,. 4. To continue to work with Derbyshire County Council to develop a new 5-year maintenance and management plan for the estate.- S. To increase fundraising and to deliver further volunteer led projects on the estate: 6. To increase public acce55 to the estate's core buildings and gardens for the public-
DIRECTORS, REPORT (continued) Achievements & Performance (continued) 7. To identify opportunits.es to improve diversity and representation within the Trust and across the wider stakeholder group.. 8. To focus on relationship and projea development with key stakeholders and potential industry partners. The following activities were particular highlights in 2023.. Secured £9,996 of funding from The Severn Trent Communiry Fund to recruit one part-time volunteer coordinator to deliver the Nurturing Nature project. This has enabled us to increase a regular group of volunteers. 2. Partnered with local corporate companies to deliver paid for staff days onsite. Thi5 has promded larger groups of volunteer5 to work on spe(ific projects onsite and helped fundraising. 3. Partnered with Derbyshire MIND for seasonal wellbeing walk5 in the nature reserve. 4. Engaged with local community groups and charities to understand barriers of entry which has informed the events programme going forward and aims to improve diversity on the estate. 5. Increased public access to the estate's core buildings and gardens during community engagement events. 6. Supported Derbyshire County Council to complete the planning for business development and preparation of a financial model for the estate. 7. Supported Derbyshire County Council with the planning for a 5-year Elvaston garden maintenance & management plan.
DIRECTORS, REPORT (continued) Public Benefit Statement The Directors confirm thai they have given due regard to the guidance contained in the Charity Commission's general guidance on public benefit vthen reviewing the Trusvs aims and objettives and in planning future activities. Once fijlly operational the Trust wll provide public benefit through the prowsion of a country park that will be free to enter on foot. This will provide a vital community asset to the local area as well as the wider county and region. Through the development and reinvestment into the sire training. education. and employment opportunities will be created which will have wider public benefit. Any surplus fund5 will be reinvested in the developrnent ofthe estate to further improve the range of facilities and community events. During 2023 the Trust focused on expanding our regular group of volunteers in terms of numbers and diversity a5 part of the Nurturing Nature project in Elvaston's nature reserve. which has been funded by the Severn Treni Community Fund. The project engaged with local community groups. charities and indimduals who benefited from sharing knowledge and learning new skills. enjoying the beauty of the nature reseNe and improving health through working outdoors. This projea will finish in the Summer of 2024 and a nature trail will be reinstated to mark the projects completion. In 2024 the Trust W51 develop and deliver a new volunteer strategy for the Elvaston estate. Working with the volunteer group. The Trust plan to open key areas of the estates core buildings to the public and host a number of heritage and community events for public benefit. Plan5 for 2024: The strategic plans for 2024 are.. 1. To launch and deliver a new volunteering strategy for the Elvaston Estate which both increases the number of volunteers onsite and provides more opportunity for local people to get involved. 2. To increase fundraising and to deliver further volunteer led projects on the estaie. 3. To increase public access to the estatds core buildings and gardens events. 4. To identr.fy opportunities to partnerwith local community 8roup5 and charitie5 to improve diversity and representation across the wider stakeholder group. 5. To focus on relationship and project development with key stskeholders and potential industry partners. 6. To identify opportunities to provide educational actiwties acr05S the estate. 7. To continue to work with Derbyshire Countycouncil to ensure thatthe Elvaston estate has a sustainable future.
DIRECTORS, REPORT (continued) Financial Report for the Year InvestmentPolKy The limited cash balances held by the Trust have not enabled significant investment to tske place during 2023 with fvnds being held on deposit with the bank. The Directors will seek to invest surplus funds in a manner to obtain the best possible return and these are invested with reputable investors. ReseThes Poli The Trust has reserve5 totalling £16.755 12022: £7.3191 at the end of the year. These are split beeen the unrestricted and restricted reserves and wll be used to fund the development of the Trust into 2024 and beyond to fulfil the Trusys charitable objectives. No funds are held on behalf of others. The Directors. Report (incorporating the Trustees. Report) was approved by the Members on 17 May 2024 and signed on its behalf by: Mr C Manning rea$Ter)
Independent Examiner's report to the Trustees of Elvaston Castle and Gardens Trust I report on the a¢¢ounts of the company for the year ended 31 Dernbel 2023. which are Mt out on pages 10 to 14. Respective Responsibilities of Trustees and Examiner The Tnjstees (who are also the dtrertors of th• ¢ompany for the purposes of company lawl are responsible forthe preparation of the accounts. The trustees considerthat an audit is not reqLtired for thTrs year undersection 144121 of the Charities Act 2011 Ithe 2011 Act) and havè elected for an independent examination to be undertaken. Having satisfied myself that the charity is subject to aLYit undercompany law and is eligible for independent examination, it is my responsibility to.. examine the accounts under sertion 145 of the 2011 Act to follow the procedures laid down in the genernl Diiertion5 given by the Charity COmmS1orE under section 14515llbl of the 2011 Art to stste whether particular matters have tome to my attention Basis of independent examinerfs report My examination was carried out in accordance with the Eenernl D¥rections gNen by the Charity Commission. An examination includes a reviewof the accounting record5 kept bythe charityand a cornparisonof the accounts presented withtho5e records. It also Includes considerntion of any unusual itèmsordisclosures inthe accounts and seeking explanations fromyou astru5teès ¢on¢•rning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequerttly opinion 15 gNen as to whether the accounts present a 'twe and fair vie and the report is limited to those niatters set out in the next statement. Independent examinerfs statement In connection with my examination, no matter has come to my attention: 111 which lives me reaSonae cause to believe that in any material respectihe rnquirements.. to keep accounting records in accordance with section 386 of the Companies Act 2(K16 and to Pfepare accoun15 which accotd with the accounting records. cornply with the accounting QuIreMents of sectlgn 396 01 the Cornpanies Act 2C(16 and with the rnethods ar¥1 principles of the Statement of Recommended Pratticè= Ac¢ountine and Reporting by Charities have not been met,. or {2lto which. in myopinion, attention should be drawn inorderto enablea proper understandir¢ of theaccounts to be reached Mr Robert Lucas Thistle Grove, Derby FCA 7 Septèmber 2024
statement of Financial Activities (including Income & Expenditure Account) for the year ended 31 December 2023 Unrestrlcted Restri¢d Funds Funds Total 2023 Total 2022 Incoming Resources IncomlngRe50urcesfrom Gener(rtedFuml5." Voluntary Income Activities for Generatin8 Funds Investment Income 21.882 78 9.996 31,878 78 24,131 loo Incomlng Resourcesfrom Chwltobk Artl¥its other17m•n Resources 953 953 274 Total Incoming Resources 22313 32.909 24,505 Resources Expended CostsoA6enerofrngFunds.' Cost5 of Gener4ting Voluntsry Income Chorltable Artlvltles 616 616 301 16.299 5.931 22.230 24,725 Governonce Costs Other Resources Expended Total Resources Expended 17540 5.931 23,471 25,932 Net Incon*nl0Ytl01ng> Resource5 5373 4x165 9,438 11,4271 Gross Transfers Between Funds Other Reco8nised GaTrnsl(Losses) Net Movement In Funds 53n 4x165 9.438 11,4271 Total Funds Brought Fo¥td 1.167 6.152 7.319 8,746 Totsl Funds Carried Ftyward 10,217 16.757 7,319 The statement of financial activities includes all gains arKI l¢)sses in the year. All incoming resources and expended derive from contlnuing activities. io
Balance Sheet 31 December 2023 31 DÈC 2023 31 Dec 2022 Notes Fijted Assets Current A55ets Debtors 618 sii Cash at Thk & in hand 16.228 16.846 6.944 7,455 Current Liabllltles Creditors.. amounts falling duè within one year 189) 1136) Net CurrentAssets 16,757 16.757 7,319 7.319 Net Assets Funds Unrestricted Fund 6,540 10,217 1,167 6.152 Restrirttd Fund Total Funds 16.757 7.319 For the period endinB 31 December 2023 the company was entitled to exemption from audit under sertion 477 of the Companies Act 2CK16 relatine to small companies. Th• mtmbtrs have not required tht Comparty to obtaFn an audit of its accounts for the year in question in accordance with section 476. The dirertors acknowledge their responsibilities for complying wth the rÈquiremÈAts of the Act with rèspect to accounting fecords and the preparation of accounts. These accounts he been prepared inac¢ordan¢e with the provisionsapplicableto compantes subjecttothÈ small companies, re8tme. Approved by the Trustees on 17 May 2024 and signed on its behalf by: C Manning (Trèasurer) li
NOTES TO FINANCIAL STATEMENTS Note 1: Accounting Policies Bassofpreparation The financial statements have been prepared under the historical cost convention and in accordance with the Companies Act 2006 and Financial Reporting Standard for Small Entities. Fundaccounting Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the company. Designated funds are unrestricted funds earmarked by the Directors for particular purposes. Restricted funds are subjecred to restrictions on their expenditure imposed by the donor or through the terms of a fundraising appeal. Incomingresources All incoming resources are included in the statement of financial activities when the company 15 entitled ro. and virtually certain to receive, the income ond the amount can be quantified bwth reasonable accuracy. The following policie5 are applied to particular categories of income: Voluntary income is received by way of grants. donations and gifts and is induded in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity. are recognised when the charity becomes unconditionally entitled to the 8rant. Investment income is included when receivable. Incoming resources from charitaile trading artivity are accounted for when earned. Incoming resources from grants. vthere related to performance and specific deliverables. are accounted for as the charity earns the right to consideration by its performance. The value of any voluntary help received is not induded in the accounts but is described in theTrustee annual report.
NOTES TO FINANCIAL STATEMENTS (continued) Resource5 expended Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered. and is reported as part of the expenditure to which it relates.. Costs of generating funds comprise the costs associated with attractingvoluntary income and the costs of trading for fundraising purposes. Charitable expenditure comprises those costs incurred tythe charity in the delivery of its activitie5 and services for its beneficiaries. It indudes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs as50Clated Wth meeting the constitutional and statutory requirements of the charity, the costs of Trustee meetings and costs linked to the strategic management of the charity. Notes Note 2: Total Resources Expended 2023 2022 Staff Costs 20,911 19,744 Other Costs 1.319 4.981 22.230 24.725 Note 3: Staff Costs Staff costs during the year were as follows- 2023 2022 Wages and salaries 20,637 19,567 Social security costs (55) Pension c05t5 274 232 20.911 19.744 13
NOTES TO FINANCIAL STATEMENTS (continued) Note 3: Staff Costs (continued) The average nLJmber of persons (headcountl employed by the Trust during the year was a5 follow5.' 2023 2022 Business Development Officer Volunteer Co-ordinator Note 4: Trustee Remuneration & Related Party Transactions No mernbers of the Trust received any remuneration during the current or prior year. £158 12022.. Nil) of expenses were reimbursed to Members during the year. No related party transartions took ace during the current or prior year. 14