egislralion nvmb•r. 11114549
Charity number: 1185617
00000
Elvaston Castle
and Gardens Trust
ELVASTON CASTLE AND GARDENS TRUST
(A COMPANY LIMITED B Y GUARANTEE)
REPORT AND FINANCIAL STATEMENTS
YEAR ENDED
31 DECEMBER 2023
'ADBVNSL4*
1W024
COMPANIES HOUSE
A27
Iii,
#128

CONTENTS
Reference and Administration Information
Directors. Report
Independent Examinerfs report to the Trustees of Elvaston Castle and Gardens Trust
Statement of Financial Activities
10
Balance Sheet
Notes to Financial Statements
12

REFERENCE AND ADMINISTRATION INFORMATION
MemberslDirectors
P Robinson (Chair)
(M) IDI
T Liddle
{Deputy Chair)
C Manning (freasurer)
D Ashton
(M) {D)
(M) (D)
(M) {D)
T Dickin
(M) (D)
C Hallam
(M) (D)
G Hickton
IM) {D)
S Pattison
(M) {D)
Key
(MI Member ofthe Company
(D) Directorffrustee of the Company
Company Number.
Charity Number.
Company Secretsry.
11114549
1185617
Alison Buckley
Registered Office:
Estate Office
Elvaston Castle & Country Park
Borrowash Road
Elvaston
Derby
DE72 3EP

DIRECTORS, REPORT
The Directors are pleased to present their Annual Report together with the financial statements for the year
ended 31 December 2023.
Structure & Management
Constltudon
Elvaston Castle and Gardens Trust is a company limited by guarantee Ino. l 11145491. incorporated on 15
December 2017. The cornpany was established under a Memorandum of Association which established the
objects and powers of the company and is governed under its Articles of Association. On 4 October 2019
Elvaston Castle and Gardens Trust became a registered charity Ino. 11856171.
The number of Dirertors of the Trust shall not be less than seven but shall not be subject to any maximum.
The Directors ofthe companyare also charityTrusteesforthe purposes of charity law and under the companys
Articles are known as rnernbers ofthe Management Committee. Under the requirements of the Memorandum
and Articles of A5soaatr"on the members of the Management Committee are elected to serve for a period of
three years after which they must be re-elected. no member may serve for more than 12 years.
Ouring such time that Derbyshire County Council provides funding to the TrusL Derbyshire County Council may
appoint one Trustee. This Trustee, if appointed. may not hold the post of either Chair or Vice-chair of the Trust:
All members of the Management Committee give their time voluntarily and received no benefits from the
charity. Any expenses reclaimed from the charity are set out in note 4 to the accounts.
PAembers Liobility
Each member of the Trust undertakes to contribute ro the assets of the Trust in the event of it being wound up
while they are a meTnber. or within one year after they cease to be a member. such as may be required. not
exceeding £1. for the debts and liabilities contracted before thty ceased to be a member.
The Directors act as the overall management board for the organisation. They have ultimate responsibility for
the running, operations, and finances of the trust.

DIRECTORS, REPORT (continued)
Statement on Governance
The Trusys board of Directors meet at least four times a year and.are responsible for the strategic direction
and policy of the charity. At present the Committee has eight members from a variety of professional
backgrounds.
Dirertorlnduttion and Training
I new Directors are given full copies of meeting minutes, the Artide5 of A55ociation. and the governing
documents prior to their initial meeting Additionally, new Directors are given time at the first meeting to ask
any questions and spend time in conversation with the Chair asking any further questions and familiarising
themselves with the charity operations. These conversations cover..
The obligations of Management Committee members;
The main documents which set out the operational framework for the charity including the
Mernorandurn and Article&
Resourcing and the current financial position as set out in the latest published accounts.. and
Future plans and objective5.
New Directors are also provided with an opportunity to meet with relevant 5tsff and Officers working with rhe
Trust and an in.depth tour of the estate.
New Directors taking up a core post ITrea5urer. Chair. or Secretary) are additionalty given time ¥vith the
outgoing role holder to familiarise themselves vdith the role and ask any questions.
All new Directors are also signposted to the Charity Commission's guide Yhe Essential Trustee- as a follow up
to these sessions. This is distributed to all new Directors along with the Memorandum and Articles.
Rlsk Management
The Management Committee has conducted a review of the major risks to which the charity is exposed. A risk
register is established and is updated at least annually.

DIRECTORS, REPORT (continued)
Objective5 & Activities
Elvaston Castle and Gardens Trust IECGD exists to operate the Elvaston Country Park estste to ensure that it
provides significant benefits to the population of Derbyshire and beyond. This will primarily be through
ensuring that the estate remains open to the public providing green spa(e. leisure facilitie5, and events for the
whole community. Over time it is enwsioned that the estate will provide new employment and educational
opportunities which will be supported by and in turn facilitate the development and restoration of the estate.
The Trusts charitable objectives are enshrined within the Articles of Association. and are as follows..
To prornote for the benefit of the public the conservation. prorection and improvement of the physical
and natural enwronment of Elvaston Castle. gardens. estate. country park and surrounding area;
To advance the education of the public in the conservation. protection and improvement of the physical
and natural environment in particular. but not limited to. in relation to Elvaston Castle, gardens, estate
and country park.- and
To promote for the benefit of. but not limited to. the inhabitants of the county of Derbyshire the
provision of facilities for recreation or other leisure time occupation of individuals who have need of
such facilities by reason of their youth. age. infirmity or disablemenc financial hardship or social and
economic circumstances or for the public at large in the interests of social welfare and with the object
of improving the condition of life of the said people.
Achievements & Perforrnance
The Trusts Strategic objectives for the year 2023 were:
1. TO 5VPPOrt Derbyshire County Council to secure planning permission for Phase 1 of the Elvaston
Masterplan.-
2. To support Derbyshire County c(MJncil to complete the development of the financial model to inform
future planning and bugness developmenL and to build the case for the financial aspect5 of future
operations of the estate;
3. To continue to work with Derbyshire County Council to agree a long-ierm capital funding and
investrnent strate8y to manage the approximately £40 million of investment required across the estare,.
4. To continue to work with Derbyshire County Council to develop a new 5-year maintenance and
management plan for the estate.-
S. To increase fundraising and to deliver further volunteer led projects on the estate:
6. To increase public acce55 to the estate's core buildings and gardens for the public-

DIRECTORS, REPORT (continued)
Achievements & Performance (continued)
7. To identify opportunits.es to improve diversity and representation within the Trust and across the wider
stakeholder group..
8. To focus on relationship and projea development with key stakeholders and potential industry
partners.
The following activities were particular highlights in 2023..
Secured £9,996 of funding from The Severn Trent Communiry Fund to recruit one part-time
volunteer coordinator to deliver the Nurturing Nature project. This has enabled us to increase a
regular group of volunteers.
2. Partnered with local corporate companies to deliver paid for staff days onsite. Thi5 has promded
larger groups of volunteer5 to work on spe(ific projects onsite and helped fundraising.
3. Partnered with Derbyshire MIND for seasonal wellbeing walk5 in the nature reserve.
4. Engaged with local community groups and charities to understand barriers of entry which has
informed the events programme going forward and aims to improve diversity on the estate.
5. Increased public access to the estate's core buildings and gardens during community engagement
events.
6. Supported Derbyshire County Council to complete the planning for business development and
preparation of a financial model for the estate.
7. Supported Derbyshire County Council with the planning for a 5-year Elvaston garden maintenance
& management plan.

DIRECTORS, REPORT (continued)
Public Benefit Statement
The Directors confirm thai they have given due regard to the guidance contained in the Charity Commission's
general guidance on public benefit vthen reviewing the Trusvs aims and objettives and in planning future
activities.
Once fijlly operational the Trust wll provide public benefit through the prowsion of a country park that will be
free to enter on foot. This will provide a vital community asset to the local area as well as the wider county and
region. Through the development and reinvestment into the sire training. education. and employment
opportunities will be created which will have wider public benefit. Any surplus fund5 will be reinvested in the
developrnent ofthe estate to further improve the range of facilities and community events.
During 2023 the Trust focused on expanding our regular group of volunteers in terms of numbers and diversity
a5 part of the Nurturing Nature project in Elvaston's nature reserve. which has been funded by the Severn Treni
Community Fund. The project engaged with local community groups. charities and indimduals who benefited
from sharing knowledge and learning new skills. enjoying the beauty of the nature reseNe and improving
health through working outdoors. This projea will finish in the Summer of 2024 and a nature trail will be
reinstated to mark the projects completion. In 2024 the Trust W￿51 develop and deliver a new volunteer strategy
for the Elvaston estate. Working with the volunteer group. The Trust plan to open key areas of the estates core
buildings to the public and host a number of heritage and community events for public benefit.
Plan5 for 2024:
The strategic plans for 2024 are..
1. To launch and deliver a new volunteering strategy for the Elvaston Estate which both increases the
number of volunteers onsite and provides more opportunity for local people to get involved.
2. To increase fundraising and to deliver further volunteer led projects on the estaie.
3. To increase public access to the estatds core buildings and gardens events.
4. To identr.fy opportunities to partnerwith local community 8roup5 and charitie5 to improve diversity and
representation across the wider stakeholder group.
5. To focus on relationship and project development with key stskeholders and potential industry
partners.
6. To identify opportunities to provide educational actiwties acr05S the estate.
7. To continue to work with Derbyshire Countycouncil to ensure thatthe Elvaston estate has a sustainable
future.

DIRECTORS, REPORT (continued)
Financial Report for the Year
InvestmentPolKy
The limited cash balances held by the Trust have not enabled significant investment to tske place during 2023
with fvnds being held on deposit with the bank.
The Directors will seek to invest surplus funds in a manner to obtain the best possible return and these are
invested with reputable investors.
ReseThes Poli
The Trust has reserve5 totalling £16.755 12022: £7.3191 at the end of the year. These are split be￿een the
unrestricted and restricted reserves and wll be used to fund the development of the Trust into 2024 and
beyond to fulfil the Trusys charitable objectives.
No funds are held on behalf of others.
The Directors. Report (incorporating the Trustees. Report) was approved by the Members on 17 May 2024 and
signed on its behalf by:
Mr C Manning ￿rea$￿Ter)

Independent Examiner's report to the Trustees of
Elvaston Castle and Gardens Trust
I report on the a¢¢ounts of the company for the year ended 31 De￿rnbel 2023. which are Mt out on pages 10 to 14.
Respective Responsibilities of Trustees and Examiner
The Tnjstees (who are also the dtrertors of th• ¢ompany for the purposes of company lawl are responsible forthe preparation
of the accounts. The trustees considerthat an audit is not reqLtired for thTrs year undersection 144121 of the Charities Act 2011
Ithe 2011 Act) and havè elected for an independent examination to be undertaken.
Having satisfied myself that the charity is subject to aL*Yit undercompany law and is eligible for independent examination,
it is my responsibility to..
examine the accounts under sertion 145 of the 2011 Act
to follow the procedures laid down in the genernl Diiertion5 given by the Charity COmm￿S1orE under section
14515llbl of the 2011 Art
to stste whether particular matters have tome to my attention
Basis of independent examinerfs report
My examination was carried out in accordance with the Eenernl D¥rections gNen by the Charity Commission. An examination
includes a reviewof the accounting record5 kept bythe charityand a cornparisonof the accounts presented withtho5e records.
It also Includes considerntion of any unusual itèmsordisclosures inthe accounts and seeking explanations fromyou astru5teès
¢on¢•rning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit
and consequerttly opinion 15 gNen as to whether the accounts present a 'twe and fair vie* and the report is limited to
those niatters set out in the next statement.
Independent examinerfs statement
In connection with my examination, no matter has come to my attention:
111 which lives me reaSona￿e cause to believe that in any material respectihe rnquirements..
to keep accounting records in accordance with section 386 of the Companies Act 2(K16 and
to Pfepare accoun15 which accotd with the accounting records. cornply with the accounting ￿QuIreMents of sectlgn
396 01 the Cornpanies Act 2C(16 and with the rnethods ar¥1 principles of the Statement of Recommended Pratticè=
Ac¢ountine and Reporting by Charities
have not been met,. or
{2lto which. in myopinion, attention should be drawn inorderto enablea proper understandir¢ of theaccounts to be reached
Mr Robert Lucas
Thistle Grove, Derby
FCA
7 Septèmber 2024

statement of Financial Activities
(including Income & Expenditure Account)
for the year ended 31 December 2023
Unrestrlcted Restri¢*d
Funds
Funds
Total
2023
Total
2022
Incoming Resources
IncomlngRe50urcesfrom Gener(rtedFuml5."
Voluntary Income
Activities for Generatin8 Funds
Investment Income
21.882
78
9.996
31,878
78
24,131
loo
Incomlng Resourcesfrom Chwltobk Artl¥it*s
other1￿7m•n￿ Resources
953
953
274
Total Incoming Resources
22313
32.909
24,505
Resources Expended
CostsoA6enerofrngFunds.'
Cost5 of Gener4ting Voluntsry Income
Chorltable Artlvltles
616
616
301
16.299
5.931
22.230
24,725
Governonce Costs
Other Resources Expended
Total Resources Expended
17540
5.931
23,471
25,932
Net Incon*n￿l0Ytl01ng> Resource5
5373
4x165
9,438
11,4271
Gross Transfers Between Funds
Other Reco8nised GaTrnsl(Losses)
Net Movement In Funds
53n
4x165
9.438
11,4271
Total Funds Brought Fo￿¥td
1.167
6.152
7.319
8,746
Totsl Funds Carried Ftyward
10,217
16.757
7,319
The statement of financial activities includes all gains arKI l¢)sses in the year. All incoming resources and expended derive
from contlnuing activities.
io

Balance Sheet
31 December 2023
31 DÈC 2023
31 Dec 2022
Notes
Fijted Assets
Current A55ets
Debtors
618
sii
Cash at ￿Thk & in hand
16.228
16.846
6.944
7,455
Current Liabllltles
Creditors.. amounts falling duè within one year
189)
1136)
Net CurrentAssets
16,757
16.757
7,319
7.319
Net Assets
Funds
Unrestricted Fund
6,540
10,217
1,167
6.152
Restrirttd Fund
Total Funds
16.757
7.319
For the period endinB 31 December 2023 the company was entitled to exemption from audit under sertion 477 of the
Companies Act 2CK16 relatine to small companies.
Th• mtmbtrs have not required tht Comparty to obtaFn an audit of its accounts for the year in question in
accordance with section 476.
The dirertors acknowledge their responsibilities for complying wth the rÈquiremÈAts of the Act with rèspect to
accounting fecords and the preparation of accounts.
These accounts h￿e been prepared inac¢ordan¢e with the provisionsapplicableto compantes subjecttothÈ small companies,
re8tme.
Approved by the Trustees on 17 May 2024 and signed on its behalf by:
C Manning (Trèasurer)
li

NOTES TO FINANCIAL STATEMENTS
Note 1: Accounting Policies
Bassofpreparation
The financial statements have been prepared under the historical cost convention and in accordance with the
Companies Act 2006 and Financial Reporting Standard for Small Entities.
Fundaccounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives
of the company.
Designated funds are unrestricted funds earmarked by the Directors for particular purposes.
Restricted funds are subjecred to restrictions on their expenditure imposed by the donor or through the terms
of a fundraising appeal.
Incomingresources
All incoming resources are included in the statement of financial activities when the company 15 entitled ro. and
virtually certain to receive, the income ond the amount can be quantified bwth reasonable accuracy. The
following policie5 are applied to particular categories of income:
Voluntary income is received by way of grants. donations and gifts and is induded in full in the
Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the
delivery of a specific performance by the charity. are recognised when the charity becomes
unconditionally entitled to the 8rant.
Investment income is included when receivable.
Incoming resources from charitaile trading artivity are accounted for when earned.
Incoming resources from grants. vthere related to performance and specific deliverables. are
accounted for as the charity earns the right to consideration by its performance.
The value of any voluntary help received is not induded in the accounts but is described in theTrustee
annual report.

NOTES TO FINANCIAL STATEMENTS (continued)
Resource5 expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which
cannot be fully recovered. and is reported as part of the expenditure to which it relates..
Costs of generating funds comprise the costs associated with attractingvoluntary income and the costs
of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred tythe charity in the delivery of its activitie5 and
services for its beneficiaries. It indudes both costs that can be allocated directly to such activities and
those costs of an indirect nature necessary to support them.
Governance costs include those costs as50Clated W￿th meeting the constitutional and statutory
requirements of the charity, the costs of Trustee meetings and costs linked to the strategic
management of the charity.
Notes
Note 2: Total Resources Expended
2023
2022
Staff Costs
20,911
19,744
Other Costs
1.319
4.981
22.230
24.725
Note 3: Staff Costs
Staff costs during the year were as follows-
2023
2022
Wages and salaries
20,637
19,567
Social security costs
(55)
Pension c05t5
274
232
20.911
19.744
13

NOTES TO FINANCIAL STATEMENTS (continued)
Note 3: Staff Costs (continued)
The average nLJmber of persons (headcountl employed by the Trust during the year was a5 follow5.'
2023
2022
Business Development Officer
Volunteer Co-ordinator
Note 4: Trustee Remuneration & Related Party Transactions
No mernbers of the Trust received any remuneration during the current or prior year. £158 12022.. Nil) of
expenses were reimbursed to Members during the year.
No related party transartions took ￿ace during the current or prior year.
14