2024-12-31-accounts - East Keswick Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Charity Number 1185608

EAST KESWICK VILLAGE HALL Registered Charity Number 1185608

CE019056

Financial Statements For the Year ended 31 December 2024

Charity Number 1185608

EAST KESWICK VILLAGE HALL

List of Contents

Page Title 1 List of Contents 2 Legal and Administrative Information 3 Report of the Trustees 5 Independent Examiner’s Report
6 Statement of Financial Activities 7 Balance Sheet
8 Notes to the Financial Statements

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Legal and Administrative Information

Trustees: Peter Guildford (Chairman) David Charles Wort (Treasurer) Maria Ambrozy Peter James Anning Malcolm Brook [Resigned 3 March 2025] Claire Carvis Janita Sylvia Dedicoat [Resigned 27 October 2024] Nicola Hulme Keith Kerr [Resigned 11 March 2024] Mina Soi-Westby Jonathan Wilson [Resigned 3 March 2025]

Secretary: Peter James Anning Office Address: 24 Church Drive, East Keswick Yorkshire, LS17 9EP

Independent Examiner: Mrs K M Ashton, MBA, BA, FCCA,

KMA Business & Management Services, Certified Accountants, 22 Beaconsfield Way, Sketty Swansea SA2 9JR . Bankers: HSBC Plc

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Report of the Trustees

The trustees present their report and the Financial Statements for the period ended 31 December 2024.

Structure, Governance and Management

East Keswick Village Hall is a registered charity (no 1185608). The governing document is a conveyance dated 30[th] July 1948 and a new constitution dated 22[nd] August 2019.

The administration of the Trust is in the hands of the trustees who may regulate the conduct of their affairs in such manner as they may think fit. When a vacancy arises, a replacement trustee is appointed by the continuing trustees if they consider that there is a suitable candidate.

Objectives and activities

The objects of the CIO are to enhance the well-being and community life of the Parish of East Keswick, West Yorkshire, by promoting physical and mental health through sports and recreation; fostering social connections and family celebrations with a welcoming venue for gatherings; encouraging education and training through classes, lectures, and other learning opportunities; ensuring sustainability and environmental stewardship via green initiatives; and nurturing community spirit through inclusive cultural events. In fulfilling these objectives, the trustees have had due regard to the public benefit guidance issued by the Charity Commission, ensuring these activities serve the wider public interest.

Trustees

The trustees who served during the year are set out on page 2 of these Financial Statements.

Achievements and Performance

The Hall continues to be a key amenity for East Keswick, used by many residents and others from outside the Village. It plays an important role being one of the few places in the Village where people of all ages can meet, enjoy themselves and indulge their interests and pastimes.

The use of the Hall and the associated hire income improved by £10,373 to £72,682 (2023: £62,309). In addition, we received donations of £695 (2023: £17,285) for the purchase and maintenance of Illingworth Field, together with a Leeds Council grants of £71,300 (2023: 2.500), Garfield Weston Foundation £10,000 (2023: Nil), Bernard Sunley Foundation £5,000 (2023: Nil) and partial (2023: partial) rates relief.

The Trustees are intent on ensuring that the Hall’s facilities are well maintained and, wherever possible, improved, subject always to the financial constraints within which they have to operate.

Ensuring that only essential works were carried out in the period has helped reduce our cash outflow. Repairs and refurbishments cost were £9,204 (2023: £4,898) in the year.

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Report of the Trustees (continued)

East Keswick has a village hall amongst the best in Yorkshire. Our challenge is to encourage residents of all ages and village groups to continue to use it as much as possible, and to ensure the Charity is based upon a sound financial platform through which the Hall can be well maintained and improved over time.

As always, the smooth running of the Hall depends on the efforts of a small number of people who have given their time very generously, and to whom the Trustees offer their thanks.

Financial Review

Historically, the accounts are prepared on accruals basis. This means that income and expenditure reflects when the actual events take place, rather than just when monies are received or expended.

Statement of Trustees’ Responsibilities

The trustees are required by law to prepare financial statements that give a true and fair view of the state of affairs of the Trust at the end of each financial year and of the net movement in the funds of the Trust during that period.

The trustees confirm that appropriate accounting policies have been used and applied consistently and that reasonable and prudent judgements have been made in the preparation of the Financial Statements for the period 31[st] December 2024. The trustees also confirm that the Financial Statements have been prepared on a going concern basis and that applicable accounting standards have been followed.

The trustees are responsible for maintaining adequate accounting records, for safeguarding the assets of the Trust and for taking reasonable steps to prevent and detect fraud and other irregularities.

Chairman Date 7 April 2025 Peter Guildford

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Independent Examiner’s Report to the Trustees

I report on the financial statements of the Trust for the period ended 31 December 2024, which are set out on pages 4 to 13.

Respective Responsibilities of the trustees and the examiner

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) and the Statement of Recommended Practice (SORP) 2005.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Basis of opinion

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below..

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mrs K M Ashton, MBA, BA, FCCA, KMA Business & Management Services, Date: 7 April 2025 Certified Accountants, 22 Beaconsfield Way, Sketty, Swansea SA2 9JR.

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Statement of Financial Activities For the Year Ended 31 December 2024

2024 £ 695 1,562 (266) 72,682	2024 £ 74,673 (79,096) (4,423) 272,737	2023 £ 17,285 1,421 2,500 62,309	2023 £ 83,515 (60,431) 23,084 249,653
(1,422) (15,874) (61,800)		(1,422) (14,318) (44,691)

	268,314		272,737

The notes on pages 8 and 13 form part of these Financial Statements.

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Balance Sheet As at 31 December 2023

2024 £ 208,219 7,347	2024 £ 215,566 32,230 20,918	2023 £ 190,430 10,872	2023 £ 201,302 30,659 40,776
55,662 12,911		10,312 65,605
68,573 (47,655)		75,917 (35,141)

	268,714 (400)		272,737 -
	268,314		272,737
	268,314		272,737

(Chairman) Date: 7 April 2025

The notes on pages 8 and 13 form part of these Financial Statements.

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Notes to the Financial Statements

For the Year Ended 31 December 2024

1. Principal Accounting Policies

1.1 Accounting Convention

The Financial Statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to the accounts.

The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2020, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

1.2 Investments Income

Investment income is recorded when received.

1.3 Grants

During the current financial period, the Village Hall committee were able to claim a grant towards the purchase of land for Illingworth field and those grants are offset against the purchase in the Balance Sheet.

1.4 Resources Expended

Other expenditure is recorded on an accruals basis.

1.5 Investments

investments are shown at market value at the Balance Sheet date.

2. Taxation

As a registered charity, the Trustees believe that the Village Hall is exempt from taxation on its income and gains where they are applied for charitable purposes. However, the Village Hall is obliged to file periodic Tax Returns when requested by H M Revenue & Customs. A request has been made in respect of the Year Ended 31[st] December 2023.

3. Donations

	2024	2023
	£	£
Illingworth Field Donations	695	17,285

In accordance with the regulations relating to Restricted Funds, donations relating to Illingworth Field will be utilised on annual expenses, e.g. Climate Change Garden project.

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Notes to the Financial Statements (continued)

4. Investment Income COIF Interest Bank Interest 5. Grants and other benefits Leeds City Council Grant The Tree Council Grant 6. Income from events Village Draw (net of prizes) Village Hall Fundraising Events Lettings Energy Surcharge Commissions Cancellation Fees & Bond Forfeits 7. Donations to 3rd Parties Charitable Donations (inc. R.A.Y) Donations other		2024 £ 1,562 - 1,562 2024 £ (2,500) 2,234 (266) 2024 £ 988 2,399 63,621 - 5,141 533 72,682 2024 £ 42 1,380 1,422	2024 £ 1,562 - 1,562 2024 £ (2,500) 2,234 (266) 2024 £ 988 2,399 63,621 - 5,141 533 72,682 2024 £ 42 1,380 1,422		2023 £ 879 542 1,421 2023 £ 2,500 2,500 2,500 2023 £ 1,253 696 54,716 2,056 3,088 500 62,309 2023 £ 42 1,380


			72,682
			2024 £ 42 1,380 1,422
					1,422

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Notes to the Financial Statements (continued)

8. Expenditure relating to events

Events manager Cleaning Music licences Reverse prior year over accrual Alcohol licence Music & alcohol licences recharges 9. Management and Administration Costs Rates and insurance Hall administration Trustees' secretary Business & Marketing manager Utilities Telecom Repairs and maintenance Climate change garden project Waste removal and gardening Bookkeeping Deprecation of fixed assets Preparation of Accounts, Advice & Independent examination Prior year under provision Other legal & professional Bank charges & interest	2024 £ 5,040 12,656 300 (2,365) 243 - 15,874 2024 £ 3,122 13,807 600 852 14,905 1,443 9,204 5,906 2,160 4,272 4,124 667 301 414 23 61,800	2023 £ 5,040 7,752 1,388 - 180 (42)
		14,318
		2023 £ 2,871 4,929 600 9,150 11,134 1,184 4,898 1,787 3,433 3,669 652 240 144
		44,691

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Notes to the Financial Statements (continued)

10. Fixed Assets

Cost or valuation At 31/12/2022 Additions in year At 31/12/2023 Additions in year At 31/12/2024 Total cost of Illingworth Field Total grants received Net Capitalisation [2023 £7,501, 2024 £17,789] Depreciation At 31/12/2022 Charge in year At 31/12/2023 Charge in year At 31/12/2024 Net book value at 31/12/2024 Net book value at 31/12/2023	Land & Buildings Plant & equipment £ £ 343,852 31,740 7,501 - 351,353 31,740 17,789 599 369,142 32,339 114,090 (88,800) 25,290 Land & Buildings Plant & equipment £ £ 160,923 17,199 - 3,669 160,923 20,868 - 4,124 160,923 24,992 208,219 7,347 190,430 10,872		Total £ 375,592 7,501 383,093 18,388 401,481 Total £ 178,122 3,669



			181,791 4,124
			185,915
			215,566
			201,302

In 2018 Charity No: 523590 received advice that, whilst taking cognisance of comparative community facilities, the market value should be significantly discounted to £250,000 to reflect the impact of the “restrictive covenant”. This value was used as the basis of transferring the assets to the newly created charitable trust Reg No 1185608 3rd Oct 2019. The Trustees considered that, as the net book value at that date was £242,831, no revaluation of the Village Hall was required.

However, the Trustees now consider that to depreciate the buildings at the historic rate of 4% per annum is excessive and that depreciation on buildings be paused for the foreseeable future.

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Notes to the Financial Statements (continued)

11. Investments 2024 £ COIF Charities Deposit Fund 32,230 12. Debtors: amounts falling due within one year 2024 £ Trade Debtors 7,601 Accrued income 46,320 Prepayments 1,376 55,297 Debtors: amounts falling due after one year Prepayments 365 55,662 13. Cash at bank and in hand 2024 £ Current account 12,863 Petty cash 48 12,911 14. Current Liabilities: amounts falling due within one year 2024 £ Trade Creditors 5,395 Event Deposits & Bonds 1,875 Non-refundable advance bookings for events 30,339 Facilities float 229 Accruals 9,817 48,055 Current Liabilities: amounts falling due after one year Event Deposits & Bonds 400		2023 £ 30,659
		2023 £ 8,383 1,142 787
		10,312 -
		10,312
		2023 £ 65,574 31
		65,605
		2023 £ 3,415 2,350 23,726 - 5,650
		35,141
		-

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Notes to the Financial Statements (continued)

15. Funds Statement

At 31/12/2022 Profit in year At 31/12/2023 Loss in year At 31/12/2024	Unrestricted £ 203,257 3,299 206,556 (1,446) 205,110	Restricted Total £ £ 46,396 249,653 19,785 23,084
		66,181 272,737 (2,977) (4,423)
		63,204 268,318

During the year, the Village Hall received grants totalling £86,300 (2023: £2,500) towards the purchase of Illingworth field. The Village Hall also received £685 (2023: £17,285) in donations which will be used to fund Illingworth Field activities such as the Climate Change Garden Project. Both these source of income are considered to be restricted funding.