Charity Number 1185608
**EAST KESWICK VILLAGE HALL** Registered Charity Number 1185608
## **CE019056**
**Financial Statements For the Year ended 31 December 2024**
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **List of Contents**
- Page Title 1 List of Contents 2 Legal and Administrative Information 3 Report of the Trustees 5 Independent Examiner’s Report
- 6 Statement of Financial Activities 7 Balance Sheet
- 8 Notes to the Financial Statements
1
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Legal and Administrative Information**
**Trustees:** Peter Guildford (Chairman) David Charles Wort (Treasurer) Maria Ambrozy Peter James Anning Malcolm Brook [Resigned 3 March 2025] Claire Carvis Janita Sylvia Dedicoat [Resigned 27 October 2024] Nicola Hulme Keith Kerr [Resigned 11 March 2024] Mina Soi-Westby Jonathan Wilson [Resigned 3 March 2025]
**Secretary:** Peter James Anning **Office Address:** 24 Church Drive, East Keswick Yorkshire, LS17 9EP
## **Independent Examiner:** Mrs K M Ashton, MBA, BA, FCCA,
KMA Business & Management Services, Certified Accountants, 22 Beaconsfield Way, Sketty Swansea SA2 9JR . **Bankers:** HSBC Plc
2
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Report of the Trustees**
The trustees present their report and the Financial Statements for the period ended 31 December 2024.
## **Structure, Governance and Management**
East Keswick Village Hall is a registered charity (no 1185608). The governing document is a conveyance dated 30[th] July 1948 and a new constitution dated 22[nd] August 2019.
The administration of the Trust is in the hands of the trustees who may regulate the conduct of their affairs in such manner as they may think fit. When a vacancy arises, a replacement trustee is appointed by the continuing trustees if they consider that there is a suitable candidate.
## **Objectives and activities**
The objects of the CIO are to enhance the well-being and community life of the Parish of East Keswick, West Yorkshire, by promoting physical and mental health through sports and recreation; fostering social connections and family celebrations with a welcoming venue for gatherings; encouraging education and training through classes, lectures, and other learning opportunities; ensuring sustainability and environmental stewardship via green initiatives; and nurturing community spirit through inclusive cultural events. In fulfilling these objectives, the trustees have had due regard to the public benefit guidance issued by the Charity Commission, ensuring these activities serve the wider public interest.
## **Trustees**
The trustees who served during the year are set out on page 2 of these Financial Statements.
## **Achievements and Performance**
The Hall continues to be a key amenity for East Keswick, used by many residents and others from outside the Village. It plays an important role being one of the few places in the Village where people of all ages can meet, enjoy themselves and indulge their interests and pastimes.
The use of the Hall and the associated hire income improved by £10,373 to £72,682 (2023: £62,309). In addition, we received donations of £695 (2023: £17,285) for the purchase and maintenance of Illingworth Field, together with a Leeds Council grants of £71,300 (2023: 2.500), Garfield Weston Foundation £10,000 (2023: Nil), Bernard Sunley Foundation £5,000 (2023: Nil) and partial (2023: partial) rates relief.
The Trustees are intent on ensuring that the Hall’s facilities are well maintained and, wherever possible, improved, subject always to the financial constraints within which they have to operate.
Ensuring that only essential works were carried out in the period has helped reduce our cash outflow. Repairs and refurbishments cost were £9,204 (2023: £4,898) in the year.
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Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Report of the Trustees** (continued)
East Keswick has a village hall amongst the best in Yorkshire. Our challenge is to encourage residents of all ages and village groups to continue to use it as much as possible, and to ensure the Charity is based upon a sound financial platform through which the Hall can be well maintained and improved over time.
As always, the smooth running of the Hall depends on the efforts of a small number of people who have given their time very generously, and to whom the Trustees offer their thanks.
## **Financial Review**
Historically, the accounts are prepared on accruals basis. This means that income and expenditure reflects when the actual events take place, rather than just when monies are received or expended.
## **Statement of Trustees’ Responsibilities**
The trustees are required by law to prepare financial statements that give a true and fair view of the state of affairs of the Trust at the end of each financial year and of the net movement in the funds of the Trust during that period.
The trustees confirm that appropriate accounting policies have been used and applied consistently and that reasonable and prudent judgements have been made in the preparation of the Financial Statements for the period 31[st] December 2024. The trustees also confirm that the Financial Statements have been prepared on a going concern basis and that applicable accounting standards have been followed.
The trustees are responsible for maintaining adequate accounting records, for safeguarding the assets of the Trust and for taking reasonable steps to prevent and detect fraud and other irregularities.
Chairman Date 7 April 2025 Peter Guildford
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Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Independent Examiner’s Report to the Trustees**
I report on the financial statements of the Trust for the period ended 31 December 2024, which are set out on pages 4 to 13.
## **Respective Responsibilities of the trustees and the examiner**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) and the Statement of Recommended Practice (SORP) 2005.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Basis of opinion**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below..
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs K M Ashton, MBA, BA, FCCA, KMA Business & Management Services, Date: 7 April 2025 Certified Accountants, 22 Beaconsfield Way, Sketty, Swansea SA2 9JR.
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Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Statement of Financial Activities For the Year Ended 31 December 2024**
|**Notes**
**Incoming Resources:**
Donations
3
Investment Income
4
Grants and other benefits
5
Income from Events
6
**Resources Used:**
Donations to 3rd Parties
7
Expenditure relating to events
8
Management and Administration
costs
9
Net Resources (Outgoing)/Incoming in year
Funds Brought Forward
**Funds Carried Forward**|**2024**
**£**
695
1,562
(266)
72,682|**2024**
**£**
74,673
(79,096)
(4,423)
272,737|**2023**
**£**
17,285
1,421
2,500
62,309|**2023**
**£**
83,515
(60,431)
23,084
249,653|
|---|---|---|---|---|
||(1,422)
(15,874)
(61,800)||(1,422)
(14,318)
(44,691)||
||||||
|||**268,314**||**272,737**|
The notes on pages 8 and 13 form part of these Financial Statements.
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Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Balance Sheet As at 31 December 2023**
|**Notes**
**Fixed Assets**
Buildings
Plant & equipment
10
Investments
11
Debtors
12
Cash at bank and in hand
13
Creditors due within 1 year
14
Creditors due after 1 year
14
Net current assets
**Represented by**
Funds
15|**2024**
**£**
208,219
7,347|**2024**
**£**
215,566
32,230
20,918|**2023**
**£**
190,430
10,872|**2023**
**£**
201,302
30,659
40,776|
|---|---|---|---|---|
||55,662
12,911||10,312
65,605||
||68,573
(47,655)||75,917
(35,141)||
||||||
|||268,714
(400)||272,737
-|
|||268,314||272,737|
|||268,314||272,737|
(Chairman) Date: 7 April 2025
The notes on pages 8 and 13 form part of these Financial Statements.
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Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Notes to the Financial Statements**
## **For the Year Ended 31 December 2024**
## **1. Principal Accounting Policies**
## **1.1 Accounting Convention**
The Financial Statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to the accounts.
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2020, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **1.2 Investments Income**
Investment income is recorded when received.
## **1.3**
## **Grants**
During the current financial period, the Village Hall committee were able to claim a grant towards the purchase of land for Illingworth field and those grants are offset against the purchase in the Balance Sheet.
## **1.4 Resources Expended**
Other expenditure is recorded on an accruals basis.
## **1.5 Investments**
investments are shown at market value at the Balance Sheet date.
## **2. Taxation**
As a registered charity, the Trustees believe that the Village Hall is exempt from taxation on its income and gains where they are applied for charitable purposes. However, the Village Hall is obliged to file periodic Tax Returns when requested by H M Revenue & Customs. A request has been made in respect of the Year Ended 31[st] December 2023.
## **3. Donations**
||**2024**|**2023**|
|---|---|---|
||**£**|**£**|
|Illingworth Field Donations|695|17,285|
In accordance with the regulations relating to Restricted Funds, donations relating to Illingworth Field will be utilised on annual expenses, e.g. Climate Change Garden project.
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Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Notes to the Financial Statements** (continued)
|**4.**
**Investment Income**
COIF Interest
Bank Interest
**5.**
**Grants and other benefits**
Leeds City Council Grant
The Tree Council Grant
**6.**
**Income from events**
Village Draw (net of prizes)
Village Hall Fundraising Events
Lettings
Energy Surcharge
Commissions
Cancellation Fees & Bond Forfeits
**7.**
**Donations to 3rd Parties**
Charitable Donations (inc. R.A.Y)
Donations other||**2024**
**£**
1,562
-
1,562
**2024**
**£**
(2,500)
2,234
(266)
**2024**
**£**
988
2,399
63,621
-
5,141
533
72,682
**2024**
**£**
42
1,380
1,422|**2024**
**£**
1,562
-
1,562
**2024**
**£**
(2,500)
2,234
(266)
**2024**
**£**
988
2,399
63,621
-
5,141
533
72,682
**2024**
**£**
42
1,380
1,422||**2023**
**£**
879
542
1,421
**2023**
**£**
2,500
2,500
2,500
**2023**
**£**
1,253
696
54,716
2,056
3,088
500
62,309
**2023**
**£**
42
1,380|
|---|---|---|---|---|---|
|||||||
|||||||
||||72,682|||
||||**2024**
**£**
42
1,380
1,422|||
||||||1,422|
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Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Notes to the Financial Statements** (continued)
## **8. Expenditure relating to events**
|Events manager
Cleaning
Music licences
Reverse prior year over accrual
Alcohol licence
Music & alcohol licences recharges
**9.**
**Management and Administration Costs**
Rates and insurance
Hall administration
Trustees' secretary
Business & Marketing manager
Utilities
Telecom
Repairs and maintenance
Climate change garden project
Waste removal and gardening
Bookkeeping
Deprecation of fixed assets
Preparation of Accounts, Advice & Independent
examination
Prior year under provision
Other legal & professional
Bank charges & interest|**2024**
**£**
5,040
12,656
300
(2,365)
243
-
15,874
**2024**
**£**
3,122
13,807
600
852
14,905
1,443
9,204
5,906
2,160
4,272
4,124
667
301
414
23
61,800|**2023**
**£**
5,040
7,752
1,388
-
180
(42)|
|---|---|---|
|||14,318|
|||**2023**
**£**
2,871
4,929
600
9,150
11,134
1,184
4,898
1,787
3,433
3,669
652
240
144|
|||44,691|
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Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Notes to the Financial Statements** (continued)
## **10. Fixed Assets**
|**Cost or valuation**
At 31/12/2022
Additions in year
At 31/12/2023
Additions in year
At 31/12/2024
Total cost of Illingworth Field
Total grants received
Net Capitalisation [2023 £7,501,
2024 £17,789]
**Depreciation**
At 31/12/2022
Charge in year
At 31/12/2023
Charge in year
At 31/12/2024
Net book value at 31/12/2024
Net book value at 31/12/2023|**Land &**
**Buildings**
**Plant &**
**equipment**
**£**
**£**
343,852
31,740
7,501
-
351,353
31,740
17,789
599
369,142
32,339
114,090
(88,800)
25,290
**Land &**
**Buildings**
**Plant &**
**equipment**
**£**
**£**
160,923
17,199
-
3,669
160,923
20,868
-
4,124
160,923
24,992
208,219
7,347
190,430
10,872||**Total**
**£**
375,592
7,501
383,093
18,388
401,481
**Total**
**£**
178,122
3,669|
|---|---|---|---|
|||||
|||||
|||||
||||181,791
4,124|
||||185,915|
||||215,566|
||||201,302|
In 2018 Charity No: 523590 received advice that, whilst taking cognisance of comparative community facilities, the market value should be significantly discounted to £250,000 to reflect the impact of the “restrictive covenant”. This value was used as the basis of transferring the assets to the newly created charitable trust Reg No 1185608 3rd Oct 2019. The Trustees considered that, as the net book value at that date was £242,831, no revaluation of the Village Hall was required.
However, the Trustees now consider that to depreciate the buildings at the historic rate of 4% per annum is excessive and that depreciation on buildings be paused for the foreseeable future.
11
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Notes to the Financial Statements** (continued)
|**11.**
**Investments**
**2024**
**£**
COIF Charities Deposit Fund
32,230
**12.**
**Debtors: amounts falling due within one year**
**2024**
**£**
Trade Debtors
7,601
Accrued income
46,320
Prepayments
1,376
55,297
**Debtors: amounts falling due after one year**
Prepayments
365
55,662
**13.**
**Cash at bank and in hand**
**2024**
**£**
Current account
12,863
Petty cash
48
12,911
**14.**
**Current Liabilities: amounts falling due within one year**
**2024**
**£**
Trade Creditors
5,395
Event Deposits & Bonds
1,875
Non-refundable advance bookings for events
30,339
Facilities float
229
Accruals
9,817
48,055
**Current Liabilities: amounts falling due after one year**
Event Deposits & Bonds
400||**2023**
**£**
30,659|
|---|---|---|
|||**2023**
**£**
8,383
1,142
787|
|||10,312
-|
|||10,312|
|||**2023**
**£**
65,574
31|
|||65,605|
|||**2023**
**£**
3,415
2,350
23,726
-
5,650|
|||35,141|
|||-|
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Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Notes to the Financial Statements** (continued)
## **15. Funds Statement**
|At 31/12/2022
Profit in year
At 31/12/2023
Loss in year
At 31/12/2024|**Unrestricted**
**£**
203,257
3,299
206,556
(1,446)
205,110|**Restricted**
**Total**
**£**
**£**
46,396
249,653
19,785
23,084|
|---|---|---|
|||66,181
272,737
(2,977)
(4,423)|
|||63,204
268,318|
During the year, the Village Hall received grants totalling £86,300 (2023: £2,500) towards the purchase of Illingworth field. The Village Hall also received £685 (2023: £17,285) in donations which will be used to fund Illingworth Field activities such as the Climate Change Garden Project. Both these source of income are considered to be restricted funding.
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