Friends of Histon & Impington Community - Registered Charity Number 1185578.
Chair of Trustees: Vernon Dudley Treasurer: David Wilson
Friends of Histon and impington Community (HI Friends) exists to promote and support the mental, physical and emotional wellbeing of the community of Histon and Impington.
The Charity does this through a wellbeing team dedicated to supporting people at all stages of life's journey; through recreational and sporting activities and clubs; through events that bring the community together and enable us to raise funds, both for our activities and for the development of new recreational facilities; and through the provision of a community minibus transport service.
Charity Accounts for the year 01 January 2020 - 31 December 2020 Index
1. Consolidated Income and Expenditure
Total Charity Income and Expenditure summarised by Category
An overall surplus for the Charity of £10,760 for the year is reported
2. Balance Sheet
Showing Assets held by Charity at 31/12/2020. Derived from assets held at 01/01/2020 and individual fund movements
Notes
Details of:
1. Contributions to Central Operating Funds 2. Donations made by the Charity
3. Charity Reserves
4. Events Income and Expenditure
5. Grants
6. Charity Activities
6.1 Sports and Activities
Detailed Income and Expenditure for Sports and Activities Fund including HI Rec Monday club
6.2 HI Community Athletics
Detailed Income and Expenditure for HI Athletics
6.3 Wellbeing
Detailed Income and Expenditure for Wellbeing Team Activities including Mental Wellbeing, Dementia Support, Village Older People's Coordinator, HI Mother's Circle, Hope Again Bereavement and Worry Tree Café 6.4 Minibus
Detailed Income and Expenditure for Minibus
7. Central Operating Income & Expenditure - central charity operations excluding projects, activities and events
8. HI Friends Covid 19 Community Support Fund.
Income and Expenditure for new Covid 19 response fund.
9. Lottery Grant
Income and Expenditure for Lottery Covid Support Grant
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1. Consolidated Income and Expenditure
| Opening Balance 01/01/2020 81,498.99 Income Expenditure Grants 36,068.16 Salaries Service and Activity Fees and Charges 10,497.55 Donations (incl minibus Mileage Donations and trishaw don 13,146.20 Fundraising 5,970.98 Sponsorship 925.00 Venue Hire Interest 28.64 Fundraising Costs Minibus Insurance Refund 211.10 Charity Insurance Other Income 30.69 Food Parcels Balancing credit against Dec Charge Card statement - already included in Events expenses but not yet paid 53.60 Free School Meals Staff / Volunteer expenses Training / Conf. / CPD Advertising and publicity Donation Funds at 31/12/20 148,431 Surplus 10,759.50 Contractor (Play Therapist) Course / Activity Delivery Costs Vehicle Running Costs (incl CTS memberhip & vehicle insurance) Miscellaneous (inc DBS, Supplies) Stationery / Copying / Printing |
26,420.20 2,020.00 7,417.38 3,891.39 1,793.13 3,183.03 2,059.59 1,411.27 3,060.00 1,342.95 867.50 1,294.12 490.31 300.00 621.55 |
|---|---|
| 92,258.49 | |
| 148,431 |
2. Balance Sheet
| Summary of Funds held 31/12/2020 Opening Balance 01/01/2020 Surplus from Income & Expenditure Funds held at 31/12/2020 Fixed assets Community minibus Community trishaw Operating assets by Fund at 31/12/2020 Central operating Events Community minibus Wellbeing activities Sports & activities HI Community Athletics Covid 19 Comm Support Lottery Grant + other Grants Reserves |
81,498.99 10,759.50 |
|---|---|
| 92,258.49 nil nil 995.71 1587.48 632.03 31343.16 1096.39 936.85 3666.00 5647.43 46353.44 |
|
| 92258.49 |
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Net tangible assets
Represented by capital employed
| Opening balance operating Account 01/01/2020 Balances transferred from merged charities HICOM Friends of Histon & Imp Rec Add operating surplus /deficit Charity operating account Events Community minibus Wellbeing activities Sports & activities HI Community Athletics Covid 19 Comm support Lottery + Other Grants Reserves |
720.65 47073.69 33704.65 |
|---|---|
| 81498.99 -3024.94 887.48 -667.97 7442.07 -333.65 -187.25 3666.00 5647.43 -2669.67 |
|
| 92258.49 |
Notes to Annual Accounts for year ending 31st December 2020
1. Activity cost contributions
A half yearly charge is made on various areas of charity activities to help meet the central charity operating costs such as public liablity insruance, and salary costs of charity manager and communictions worker
| Activity Sports & exercise Community minibus Wellbeing activities HI Community athletics Events Covid Grant Fund Lottery Grant Fund |
Charge 250 600 1275 50 2250 400 100 |
|---|---|
| 4925 |
Reserves
| Reserves | Reserves |
|---|---|
| With the Covid 19 pandemic causing a reduction in fundraising event income and club and activity income, a contribution to central costs | |
| was also made from charity reserves. | |
| Service delivery Fund | 1600 |
| 1600 |
2. Charity donations
In line with the Charity's objectives the following donations were made
Donations
Histon Cricket Club 300 From Operating Funds Histon & Impington Parish Council 650 From Sports and Activities
In normal times a quarterly donation is made to Histon & Impington Parish Council in respect of usage of the Recreation Ground Community room for the activities organised by the HI Friends With the suspension of activities due to Covid 19, this quarterly payment was suspended after March 2020
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3. Charity reserves
The two charities that merged to form HI Friends both held reserves in designated funds.
1) HICOM held funds designated for a future replacement minibus and 2) Friends of Histon and Impington Recreation held funds designated for the future development of various community recreational facilities.
In June, the Trustees of the new charity agreed to top up the Service Delivery Fund, to help with the central costs associated with delivering services and activities, and to introduce a Contingency Fund. Reserves were reallocated between funds, with £4,000 from the Community Facilities fund being transferred to the Service Delivery Fund, and a recently received £2,000 Company donation being allocated to the contingency fund.
The amount held in the reserves fund at 31/12/2020 is as follows;
| Designated fund transfers in (Community Facilities) Donations received for minibus (Minibus replacement) Elica Donation (Contingency) Interest earned (Minibus Replacement) Less designated fund transfers out Balance held at 31/12/2020 (a) Transfers to Designated Reserves Community Facilities (b) Transfers from Designated Reserves Service delivery Contingency (Elica Donation trf to Mental Welbeing) Rec Sunshine Sports & Activity Composition of project fund at 31/12/2020 Minibus replacement Community facilities Skatepark fund Tennis facility project fund Triobike replacement fund Service Delivery Fund Contingency Rec Sunshine Sports & Activity club Opening Balance (01/01/2020) - transferred from HICOM and Friends of the Rec |
49023.11 235 (a) 220.54 2000 29.79 51508.44 -5155 (b) 46353.44 235 1600 1000 2555 5155 22121.04 11610.00 890.00 6500.00 1000.00 3000.00 1232.40 46353.44 0.00 46353.44 |
|---|---|
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4. Fundraising events
Fundraising activity was severely curtailed due to Covid 19, but some running and cycling events were able to take place "virtually" and a number of well attended online quizzes were held.
The Jingle Bells activity at Christmas really caught the imagination of the community and was a great success. A summary of fundraising event income and expenditure is shown below.
(Some of the expenditure shown that was incurred on events that did not take place physically (e.g. concert, half marathon, Bonfire Burn 10k) has been carried forward by suppliers and will be used against 2021 events instead.)
| Income Opening Balance 01/01/2020 Winter Quiz Autumn Quiz Christmas Quiz Flaming June HM Concert Strawberry 50 Bonfire Burn 10k Raffle Jingle Bells Other Income Total Surplus |
Expenditure 700.00 469.00 Winter Quiz 268.79 Autumn Quiz 108.24 Christmas Quiz 1584.50 Flaming June Half Marathon 0.00 Concert 349.75 Strawberry 50 2884.29 Bonfire Burn 466.00 Raffle 1009.60 Jingle Bells 116.90 Other Trf to Commuity Facility Fund - Reserves (Winter Quiz) Trf to Mother's Circle (Winter Quiz) Trf - Central Costs 7957.07 887.48 Balance 31/12/20 |
0 0.00 12.00 1532.84 640.80 153.94 813.37 128.33 351.55 17.76 235 234 2250 6369.59 |
|---|---|---|
| 1587.48 |
5. Grants
The Charity is grateful to all the individuals and organisations who support our work financially. We received the following grants during the year
| Contribution to help fund Mental wellbeing worker, Dementia worker | ||
|---|---|---|
| Histon and Impington Parish Council | 12,750 | and Village older people's coordinator |
| Contribution to help fund Mental wellbeing worker, Dementia worker | ||
| Histon and Impington Town Charity | 1,500 | and Village older people's coordinator |
| Histon and Impington Town Charity | 500 | Contribution to help fund play therapist |
| Histon and Impington Town Charity | 150 | Contribution to Dementia Project |
| St Andrew's Church Histon | 1000 | Contribution to Mental Wellbeing Worker |
| Cambridgeshire Community Foundation | 7,500 | Grant to help fund Play Therapist role |
| Histon Beer Festival | 700 | Contribution to help fund Mother's Circle group |
| Council of Churches | 350 | Contribution to Village older people's coordinator |
| Lottery Community Fund Covid 19 Emergency Support | 5,880 | Grant to help fund various activities in response to Covid |
| Cambridgeshire Community Foundation - Coronavirus Com | 2,850 | Grant to help fund various activities in response to Covid |
| Histon Feast | 500 | Contribution to Mental Wellbeing Worker |
| Histon Beer Festival | 750 | Contribution to Sporting Memories |
| South Cambridgeshire District Council | 600 | Contribution to Sporting Memories |
| Living Sport | 250 | Grant to HI Athletics |
| Contribution to HI Friends Covid 19 Community Support Fund - Food | ||
| Histon Beer Festival | 300 | Parcels |
| Coronavirus Job Retention Scheme Grant - Communications | ||
| HMRC | 488 | worker was furloughed for part of the year |
| Total | 36,068 |
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6. Charity Activities
Detailed Income and Expenditure for the various activities of the Charity are shown below.
6.1 Sports & Activities
Detailed Income and Expenditure for Sports and Activities Fund including HI Rec Monday club.
| Opening Balance 01/01/2020 Income Activities (See details below) HI Rec Monday Club (See details below) Trishaw Sporting Memories (SCDC+Beer Festival) Rec Sunshine club |
1,430.04 3,603.40 3,716.20 138.00 1,350.00 176.65 |
Expenditure Activities (See details below) HI Rec Monday Club (See details below) Facility Donation Venue Hire Other Sporting Memories Trishaw Copying Central Cost Contrib Balance 31/12/20 |
2,046.49 4,475.98 650.00 448.50 51.43 1,250.00 26.40 119.10 250.00 1,096.39 |
|---|---|---|---|
| 10,414.29 | 10,414.29 | ||
| Activities Pilates class Walking football Hockey coaching activities Histon & Impington Table Tennis ( HITT ) Tai Chi Active Start Club Dance for fitness Tailored fitness Other Totals |
Income Less cost Surplus/deficit 404.30 0.00 404.30 590.00 647.00 -57.00 320.00 357.00 -37.00 85.00 16.99 68.01 1212.10 0.00 1212.10 362.00 542.50 -180.50 240.00 210.00 30.00 270.00 273.00 -3.00 120.00 0.00 120.00 |
||
| 3603.40 2046.49 1556.91 |
The HI Rec Monday Club
Monday Club activities were suspended in March 2020 until a Memory and Coordination class was breifly able to resume in October
| The HI Rec Monday Club Monday Club activities were suspended in March 2020 until a Memory and Coordination class was breifly able to resume in October |
The HI Rec Monday Club Monday Club activities were suspended in March 2020 until a Memory and Coordination class was breifly able to resume in October |
The HI Rec Monday Club Monday Club activities were suspended in March 2020 until a Memory and Coordination class was breifly able to resume in October |
|---|---|---|
| Income Chair based activity Specialist class Memory & coordination Lottery - M & C restart grant Deficit |
Expenditure 1020.70 Chair Based instruct 2061.00 Spec class instruct 544.50 M & C instructors 3626.20 Minibus 90.00 Cost cont for VOPW Club coordinator 759.78 Venue 4475.98 |
552.00 1822.14 420.00 296.65 300.00 995.19 90.00 |
| 4475.98 |
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6.2 HI Community Athletics
| Detailed Income and Expenditure for HI Athletics Opening Balance 01/01/2020 Income Living Sport Grant Activity Fees |
1,124.10 Expenditure 250.00 Venue 357.50 Coach DBS Other Video Central Cost Cont Balance 31/12/20 1731.60 |
129.00 240.00 54.00 21.75 300.00 50.00 936.85 |
|---|---|---|
| 1731.60 |
1,731.60
A grant of £250 was obtained from Living Sport to produce a series of exercise videos for young people during lockdown
6.3 Wellbeing
Detailed Income and Expenditure for Wellbeing Team Activities including Mental Wellbeing, Dementia Support, Village Older People's Coordinator, HI Mother's Circle, Hope Again Bereavement and Worry Tree Café
With many of the charity activities closing down because of Covid 19, the wellbeing team were busy supporting the community in new ways
The Charity expanded its wellbeing team with the appointment of a Parental Wellbeing worker to support new parents and a Play Therapist to work in schools with younger age children
| Worry Tree Café Opening Balance 01/01/2020 Income Mental wellbeing project Opening Balance 01/01/2020 Income Lottery Grant St Andrew's Histon Town Charity (incl £500 for Play Therapist) Trf from Reserves (Elica donation) Grant ? PC Grant Donations CCCF Grant for Play Therapist Older peoples support Opening Balance 01/01/2020 Income Private donations Lottery Grant contrib PC Grant Town Charity HI Rec Monday Club Legacy Worry Tree Café Council of Churches Grant |
2140.19 Expenditure Venue Staff PPE Supplies Refreshments Central cost cont Balance 31/12/20 2140.19 14743.59 Expenditure 1000.00 Employee 1000.00 Expenses 1000.00 Central cost cont 1000.00 Supervision 500.00 Play Therapist 5000.00 DBS 580.00 HI Mothers Circle £7,500.00 IVC ICAS project Balance 31/12/20 32323.59 1861.12 Expenditure 2575.00 Employee 28.50 Expenses 4750 Central cost cont 500.00 Wool 300.00 Community Games 500.00 Printing / Stationery 180.00 350.00 Balance 31/12/20 11044.62 |
250 180 107.24 22.7 175 1405.25 |
|---|---|---|
| 2140.19 6330.00 352.96 500.00 317.50 2020.00 162.00 750.00 640.00 21251.13 |
||
| 32323.59 6773.01 269.08 300 30.14 56.86 12 3603.53 |
||
| 11044.62 |
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| Dementia support Opening Balance 01/01/2020 Income PC Grant Town Charity Town Charity Specific Donation HI Mothers Circle Opening Balance 01/01/2020 Income Mental wellbeing fund Histon Beer Festival Winter quiz Refreshments Lottery Grant contrib Donations Misc Hope Again Bereavemenrt Opening Balance 01/01/2020 Income Covid Grant contrib Lottery Grant Contrib Donations Wellbeing balances held Worry Tree Café Mental wellbeing Older Peoples support Dementia support Mothers Circle Hope Again Bereavement |
4497.75 Expenditure 3000.00 Salary 4312.00 500.00 Expenses 209.28 150.00 Central cost cont 300 200.00 Supervision 300 Other TC specific 141.19 Balance 31/12/20 3085.28 8347.75 8347.75 0.00 Expenditure 750.00 Salary 1560 700.00 Expenses 30 235.00 DBS 54 9.10 Publicity 10 800.00 Brest Feeding 60 145.00 Equipment 64.58 5 Venue 30 Balance 31/12/20 835.52 2644.10 2644.10 658.44 Expenditure 400 Room hire 150.00 450.00 Leader 275.00 220 Expenses 79.99 Printing 55.00 Refreshments 6.00 Balance 31/12/20 1162.45 1728.44 1728.44 01/01/2020 31/12/2020 Surplus / Deficit 2140.19 1405.25 -734.94 14743.59 21251.13 6507.54 1861.12 3603.53 1742.41 4497.75 3085.28 -1412.47 0.00 835.52 835.52 658.44 1162.45 504.01 23901.09 31343.16 7442.07 |
4312.00 209.28 300 300 141.19 3085.28 |
|---|---|---|
| 8347.75 1560 30 54 10 60 64.58 30 835.52 |
||
| 2644.10 150.00 275.00 79.99 55.00 6.00 1162.45 |
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6.4 Minibus
Detailed Income and Expenditure for Minibus
The Community minibus was unable to provide usual service for much of the year as a result of the Covid 19 pandemic, but was used to take people to GP and hospital appointments and subsequently Covid vaccination appointments.
| Opening Balance 01/01/2020 Income Mileage Income Mileage Donations (Medical Trips) Doctors Shopping Services User Charge Other (£30 from HICOM, £60.35 bank deposit) Reversal of transfer to main account errors Opening Balance Deficit Closing Balance |
1300 Expenditure 2614.80 Central cost cont 355.00 Fuel 298.20 Maintenance 270.70 DBS 20.00 Insurance 100.35 Tax 167.54 CTA Balance 31/12/20 5126.59 1300 667.97 632.03 |
600 908.69 1102.61 63 1437.76 332.5 50 632.03 |
|---|---|---|
| 5126.59 |
7. Central Operating Income & Expenditure - central charity operations excluding projects, activities and events
The central operating account receives contributions from other Charity funds to fund central Charity running costs. It is also the main receiving account for donations, which are then dispersed to the appropriate Charity funds.
| Opening Balance (£720.65 c/f + £3,300 Transferred from FoR) £4,020.65 Income Expenditure Reserves Central Cost Contributions (Service Delivery Fund) 1600.00 Donations & internal transfers to charity reserves & other funds Activities Central cost contributions 2175.00 Insurance Grant Central Cost contributions 500.00 Charity manager Donations 2491.34 Comms worker Adjustment 0.45 Stationery & copying Interest 28.64 Training (Trustees and staff) Fundraising Donations to be transferred to autuumn quiz 26.49 DBS HMRC JRS Grant 488.16 Business Rates (Trishaw storage) Miscellaneous (insurance refund) 211.10 Raffle License Fundraising to be passed to HAB 41.00 Staff Expenses Fundraising to be passed to MC 9.64 General (Publicity, printing etc) Fundraiding to be passed to BB 16.87 Zoom Fundraising to be passed to Christmas Quiz -8.19 Bank charges Events income transferred from Events (Central Cost contri 2250.00 ICO Transfer from Events for Dec BC 53.60 Deficit 3024.95 Balance 31/12/20 12909.05 |
3517.72 2059.59 3850.00 2600.00 120.57 250.00 31.00 32.74 40.00 59.99 240.30 71.95 0.19 35.00 995.70 |
|---|---|
| 12909.05 |
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8 HI Friends Covid 19 Community Support Fund.
When Covid 19 took hold HI Friends established a Community Support Fund to help support the Community through the Covid crisis. The Charity worked with other local organisations and received grant funding from the Cambridgeshire Community Foundation - Coronavirus Community Fund to help with the cost of covid related initiatives and activities to be provided mainly through our wellbeing team.
In partnership with the Salvation Army, HI Friends initiated a Food Parcels scheme and donations were received from individuals in the Community as well as £1,000 included in the CCCF grant for this purpose, and an additional grant of £300 from Histon Beer Festival.
Local people also gave generously to a scheme administered by HI Friends to provide Free School Meal Vouchers to families during the school holidays. The village schools identified those who qualified and a total of £3,060 was passed to the schools to purchase and distribute the vouchers. The remaining balance of the Free School Meal Voucher fund is to be used to support the Salvation Army in their "Make Lunch" scheme, helping to provide lunches for children in the school holidays.
The remainder of the CCCF Grant is to be spent in early 2021 in line with the Grant conditions.
Details of the income and expenditure of the HI Friends Covid 19 Community Support Fund are shown below.
Covid 19 Community support
| Opening Balance 01/01/2020 Income CCF Grant Donations HI Friends Beer Festival Donations for FSM |
0 Expenditure 2850.00 2184.65 300.00 300.00 Phones for elderly 3817.00 Baby Massage Venue Older People's Newsletter Covid contact + info leaflet Care Home Chocs Free School Meals payments Balance 31/12/20 9451.65 Dementia Support Materials incl postage Trf Hope Again Food Parcels (incl £200 TLG membership fo SA) Central Cost contrib for Food Parcel publicity, setup and admin (taken from Food Parcel element of grant/donations) Central Cost contrib for Acitivity Restart work incl Risk Assessments etc taken from undesignated donations) |
400 1348.27 86.75 42 45.63 220 120 63 3060 200 200 3666.00 - |
|---|---|---|
| 9451.65 |
Balance at 31/12/20 includes £757 remnant for FSM (gift aid of £150 still to come)
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9 Lottery Grant
HI Friends received a grant of £5,880 from the National Lottery Community Fund - Covid 19 Emergency Support - to fund specific activities in the Community as it emerges from the Covid crisis.
| Income Lottery Grant Rec Sunshine Club (transferred from Reserves) |
£ Expenditure 5880.00 Rec Sunshine Club Expenses 2378.35 Balance 31/12/20 8258.35 Mental Health Café - (trf Central Cost contrib for Worry Tree Café) Hope Again Bereavement Course (trf Central Cost Contrib for HAB) Hope Again Bereavement course - (trf to HAB) New Mothers' Support Group - (trf to Mothers' Circle) Mental Wellbeing Counsellor - (trf to MWW) Mem and Coordination Class & Active Start expenses - (trf to Sports & Craft Materials for Vilage Older Peoples' Coordinator - (trf to VOPC) |
£ 54.92 450.00 800.00 1000.00 177.50 28.50 50.00 50.00 5647.43 |
|---|---|---|
| 8258.35 |
Note - Included in the above are funds previously held in Reserves for The Rec Sunshine club, which has been put on hold due to Covid. The funds were transferred for administrative purposes.
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