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2020-09-30-accounts

Friends of Green Fold

Trustees’ Annual Return

Trustees Joanne Brown – Chair Melanie Gilkes – Vice Chair Suzanne Schofield – Secretary Jane Ashton – Treasurer Kayleigh Orrell – Social Media Trustee Jeanette Horrocks – Safeguarding Trustee Gary Anders – Head Teacher

Address

The Orchards Federation Highfield Road Farnworth Bolton BL4 0NS

Charity Number : 1185568

Web page: https://www.greenfold.bolton.sch.uk/statutory/fogf/

Facebook: @Friendsofgreenfold

Report of the trustees for the year ended 30[th] Sept 2020

Friends of Green Fold was established in September 2017. It functions mainly as a Parent Teacher Association for a Special Needs School. The Charity was registered in 2019 as a CIO; charity number 1185568. The seven trustees are voted in annually at the AGM and monthly meetings are held on a Friday during the school day.

Purpose

In setting our purpose the trustees have given careful consideration and regards to the charity commission’s public benefit guidance.

The object of the CIO is to advance the education of pupils of Green Fold School and others in the Orchards Federation in particular by:

Income and spending

Our financial year runs from 1st October until 30th September.

The bank balance at the year end 30.9.19 was £14007.29 and we had petty cash of £95.64 which together totalled £14102.93. There were no cheques outstanding as at 30.9.19. However, out of those funds the following were earmarked:

£400.00 - Sensory Garden £11692.60. - Summer School £310.00 - PA speaker systems X2 £100.00 - Homework packs

Total = £12502.60

£14102.93 total funds minus £12502.60 earmarked funds = £1600.33 funds available for spending.

In the financial period 1.10.19 to 30.9.20 we have had a gross income of £11197.51 and expenditure of £10739.35 which leaves a balance of £458.16. We have paid summer school salaries, PA speaker systems and part of the sensory garden fees allocated in the 2018/2019 figures, out in the 2019/2020 financial period.

The Christmas Fair was our most successful yet with a total of £2393.13 being raised. Unfortunately, we were not able to hold the Easter disco due to the pandemic but we had already started to prepare and therefore we incurred a loss of £78.31.

We received a grant from Bolton CVS in the sum of £500.00 towards ongoing minibus costs.

We also very generously received £2171.40 in various donations throughout the year. These monies have been raised from the collections tins, various people holding sponsored events to raise funds, Facebook fundraisers, companies having us as their ‘Charity of The Year’, donations in memory of loved ones and through Bags 2 School. We would like to thank everyone for their kindness and generosity.

Summer School continues to be the biggest expenditure with £7297.27 being paid out in relation to salaries for Summer School 2019. That left a balance of £4395.33 from the monies previously earmarked for Summer School. We had also been lucky enough to receive a grant for £5700.00 from the Bolton CVS to help towards the cost of running Summer School 2020. This along with the remaining monies totalled £10095.33 which was earmarked for Summer School 2020. However, due to the pandemic we were unable to run the Summer School but we are able to put the monies toward Summer School 2021, which hopefully will be able to go ahead.

Other expenditure includes £2820.80 for purchases for school. This includes £198.65 towards the upper site sensory garden and £310.00 for two PA speaker systems (earmarked in 2018/2019), £253.70 for sensory garden items for lower site, £815.00 for a Theragym swing, £400.00 contribution towards a pantomime, £29.97 for three Mic Guy microphones, £300.00 contribution towards a Planetarium, £124.75 for a swing for Saplings site, £136.50 for the swing frame, £93.23 for hairdressing equipment and £159.00 for a PA speaker system for Saplings.

Other fees paid out are £120.00 for auditing and licensing fees. We try to keep all outgoings which are not directly related to the children but necessary to a minimum.

. Our accounts are audited once a year by Mr William Latham C.C.I.P and we have received the appropriate Audit Certification.

As we enter our fourth year the bank balance at 1.9.19 is £14505.79 and we have petty cash of £55.30 which together total £14561.09.

However, out of those funds we have the following monies earmarked:

£10095.33 - Summer School 2021

£201.35 - Sensory Garden items £100.00 - Topic resources £100.00 - Homework packs £300.00 - Switch toys £459.99 - Part cost of Body roller bumper £299.85 - Part cost of Trikes and scooters £500.00 - Minibus costs £250.00 - Toy packs for Saplings

Total = £12306.52

£14561.09 minus £12306.52 = £2254.57 funds available for spending.

Fundraising

Friends of Green Fold raise funds from the public, we hold a local Lotteries Licence and mainly interact with friends and family of people who are linked to Green Fold Specialist School. Our fundraising follows a pattern of events usually including a Christmas Fair, an Easter Disco and a Summer Sponsored event. These activities fulfil the object to develop effective relationships between members of the whole school community by bringing them together for fun and exciting events. This is especially important given that our families are spread out across the borough and the majority of pupils come and go on buses allowing limited opportunity for parents and carers to interact.

We are registered with ‘Your School Lottery’ and regularly sell approximately 60 tickets a week. In addition to this we are registered with easyfundraising, Amazon Smile and Paypal.

We carry out our purpose by making grants to the school. We have a clear process (appendix 1) and will accept Requests for Funding (appendix 2) from any member of staff who feels they could enhance the education or experiences of the pupils in any way with our support.

If a request for funding is agreed, staff can use the school requisition process to purchase an item and the bursar then invoices the charity to be reimbursed. If the request is substantially beyond our ability to fund an item then the Trustees will agree to apply for larger grants from other suitable charities. Friends of Green Fold agreed to fundraise £4000 towards the cost of a minibus for school and had received £500 from Bolton at home towards this in this time period. Applications had also been made to Tesco’s Bags fund, The Eric Wright Charitable Fund, ASDA’s green tokens campaign, and a group called ‘Onward’ had been contacted.

Funding to carry out the much needed and treasured Green Fold Summer School was raised in the same manner, but as mentioned in the income and spending section this year’s Summer School Funds will be used in 2021.

Safeguarding

The trustees take Safeguarding very seriously, and we have a dedicated safeguarding trustee in Jeanette Horrocks who is employed by the school as a member of the children and families team. We currently adopt the schools safeguarding policy but plans are in place to create a policy specific to our charity. We are keen to ensure that our volunteers are safe and fully understand their role when helping at school, therefore ensuring the safety of the children as well. We have an induction form which we ask volunteers to read and sign prior to helping at an event. Due to the needs of the pupils the children are always supervised by either their Teachers or a parent and there should never be a need for our volunteers to be directly responsible for a child.

Our trustees receive annual safeguarding training via the school or directly from the Federations Executive Head – Andy Feeley. Our future plans are to include a requirement for all trustees to be DBS checked and we will be offering/encouraging volunteers to submit a voluntary DBS check via the school.

– - Appendix 1Friends of Green Fold Applica4on for Funding Process

Click link to go to web page

Member of staff completes a FOG application for funding form (found on web page). They should then consult senior leadership team/head teacher who can sign the form if approved.

The form is given to one of the Friends of Green Fold Trustees either physically or electronically via friendsofgreenfold@gmail.com

If time is limited or a the cost is small the FOG trustees might discuss the application remotely. Otherwise it will be added to the agenda of the following meeting.

Following the meeting (within 1 week) one of the trustees will contact the applicant with the result and share what the trustees have agreed/or not. The school head and bursar will also be informed to ensure clarity.

Usually the applicant will follow the school process to purchase an item or experience. Following the arrival of the item or experience FOG would always appreciate a photograph to share with our supporters. At this point the school bursar can invoice the FOG treasurer.

– Appendix 2 Friends of Green Fold Applica4on for Funding

Descrip4on of item/experience:

Cost:

How many children will poten4ally benefit?

Why is it needed and what do you expect the impact to be?

Have you consulted the senior leadership team prior to placing this bid?

Have you considered whether there are other funding streams which could cover or share the cost?

Name: Best way to contact you:
Signature: Signature of Head Teacher:
(required for bids in excess of £100)

PLEASE ATTACH A PRINT OUT OR LINK TO THE ITEM OR EXPERIENCE YOU WISH TO PURCHASE

Please return form to any FOG Trustee or email to: friendsofgreenfold@gmail.com

FRIENDS OF GREEN FOLD REGISTEREDCHARITY: 1185568 REGISTEREDCHARITY: 1185568 REGISTEREDCHARITY: 1185568
MAIN INCOME AND EXPENDITURE ACCOUNT 2019/2020
ACCOUNTING PERIOD 1.10.19 TO 30.9.20
BALANCES BROUGHT FORWARD FROM 18/19 CREDIT DEBIT **BALANCE **
PETTYCASH 95.64
CHEQUES STILL TOBECASHED 0.00 0.00
CURRENT ACCOUNT 14,007.29
DEPOSIT ACCOUNT 0.00
TOTAL FUNDS AVAILABLE 14,102.93 0.00 14102.93
INCOME EXPENDITURE NET
DONATIONS 2,171.40 0.00 2,171.40
PURCHASESFORSCHOOL 0.00 2,820.80 -2,820.80
SUMMERSCHOOL 2019 0.00 7,297.27 -7,297.27
CHRISTMASFAIR 2,761.10 367.97 2,393.13
LICENCES &FEES 0.01 120.00 -119.99
EASTER DISCO2020 50.00 128.31 -78.31
SUMMERSCHOOL 2020 5,700.00 0.00 5,700.00
MINIBUS COSTS 500.00 0.00 500.00
BANKCHARGES 15.00 5.00 10.00
0.00 0.00 0.00
TOTAL 11,197.51 10,739.35 458.16
BALANCE BROUGHT FORWARD FROM 18/19 14,102.93
CHQS STILL TOBECASHED 18/19 0.00
FUNDSAVAILABLE 14,102.93
BALANCE CARRIED FORWARD
PETTYCASH 55.30
CHEQUES STILL TOBECASHED 0.00
CURRENT ACCOUNT ASAT30.9.2020 14,505.79
DEPOSIT ACCOUNT 0.00
0.00
FUNDSAVAILABLE 14,561.09
MONIESEARMARKED FORSUMMERSCHOOL £10095.33
MONIESEARMARKED FOR HOMEWORK PACKS 100.00
MONIESEARMARKED FORSENSORYGARDEN 201.35
MONIESEARMARKED FOR TOPICRESOURCES £100.00
MONIESEARMARKED FORSWITCH TOYS £300.00
BODY ROLLER BUMPER £459.99
2X TRIKES &1XSCOOTER £299.85
MINIBUS £500.00
TOY PACKSFORSAPLINGS 250.00
FUNDSAVAILABLE(INCPETTYCASH) £2254.57

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FRIENDS OF GREEN FOLD
DONATIONS 2019/2020
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
7.10.19 CASH CASH - COLLECTIONS BOXES 65.00
PAY IN 000044 £32.00 KEARSLEY CRICKET CLUB,£5.03QUEENS
PARK CAFE,£15.53 NOOK & CRANNY,£10.67
RETREAT,£1.76 DELPH SAILING CLUB & £0.01
ADDED TO ROUND UP TO £65.00
10.10.19 CASH CASH - AIMIE 100 MILES FOR FOG SPONSORSHIP 385.00
PAY IN 000045
10.10.19 CHQ
PAY IN 000046 CHQ- E FLITCROFT - AIMIE 100 MILES FOR FOG 20.00
8.11.19 CASH CASH - £140.00 JACOB SPONSORED WALK 174.00
PAY IN 000047 £30.00 AIMIE 100 MILE FOR FOG & £4 STAFF
CHANGE DONATION
17.12.19 CASH CASH - DONATION FROM SAINTS AND SINNERS 20.00
PAY IN 000054 QUIZ TEAM
15.1.2020 CHQ CHQ- C HOWARTH - IN MEMORY OF AIDAN 100.00
PAY IN 000056 HOWARTH
15.1.2020 CASH CASH - CLASS CHRISTMAS RAFFLE ON 24.00
PAY IN 000056 PERFORMANCE DAY
3.2.2020 CASH 47.43

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PAY IN 000057 CASH - RETREAT CHANGE TUB - £5.00
PAY IN 000058 CASH - RETREAT CHANGE TUB - £42.38
PAY IN 000059 CASH - RETREAT CHANGE TUB - £0.05
11.2.2020 BANK FROM PAYPAL ACCOUNT - FACEBOOK FUNDRAISERS 410.00
TRANSFER
17.2.2020 CHQ CHQ- SERIOUS LAW LLP - DONATION RAISED 300.00
PAY IN 000060 FOG CHARITY OF YEAR
1.5.2020 BANK FROM PAYPAL ACCOUNT - FACEBOOK FUNDRAISERS 81.50
TRANSFER
19.5.2020 PAY IN 000061 CHQ- DAWN SHARPLES - FUNDRAISER 50.00
19.5.2020 PAY IN 000062 CASH - COLLECTION TUBS DONATIONS FROM THE 37.47
VILLAGE STORE
8.7.2020 PAY IN 000063 CASH - COLLECTION TUB DONATIONS FROM THE 165.00
VILLAGE STORE
8.7.2020 PAY IN 000063 CASH DONATION SENT VIA KAYLEIGH 100.00
23.7.2020 PAY IN 000064 CHQ- NEXT BEST CLOTHING - BAGS2SCHOOL - 136.00
CLOTHING COLLECTION
23.7.2020 PAY IN 000064 CHQ- COUNTY PALATINE MARK MASON LODGE NO156 50.00
- DONATION
25.8.2020 BANK FROM PAYPAL CCOUNT - FACEBOOK FUNDRAISERS 6.00
TRANSFER

Page 3

TOTAL INCOME 2,171.40 TOTAL EXPENDITURE 0.00
2,171.40

Page 3

FRIENDS OF GREEN FOLD
PURCHASES FOR SCHOOL 2019/2020
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
13.10.19 CHQ000033 BMBC - UPPER SITE SENSORY GARDEN ITEMS 198.65
13.10.19 CHQ000034 BMBC - PA SPEAKER SYSTEMS FOR UPPER & 310.00
LOWER SITES
13.10.19 CHQ000035 BMBC - LOWER SITE SENSORY GARDEN ITEMS 253.70
28.11.19 CHQ000039 BMBC - THERAGYM SWING 815.00
4.12.19 CHQ000041 BMBC - CONTRIBUTION TOWARDS PANTOMINE 400.00
FOR UPPER & LOWER
5.12.19 PC K ORRELL - AMAZON - 3X MIC GUY MICROPHONES 29.97
ONE FOR EACH SITE
28.1.2020 CHQ000045 BMBC - CONTRIBUTION TOWARDS PLANETARIUM 300.00
1.3.2020 CHQ000047 BMBC - SWING FOR THE SAPLINGS SITE 124.75
1.3.2020 CHQ000048 BMBC - FOLDAWAY SWING FRAME FOR THE SAPLINGS 136.50
3.3.2020 CHQ000049 BMBC - HAIRDRESSING EQUIPMENT 93.23
8.9.2020 CHQ000053 BMBC - SPEAKER SYSTEM FOR SAPLINGS SITE 159.00
TOTAL INCOME 0.00 TOTAL EXPENDITURE 2,820.80
-2,820.80

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FRIENDS OF GREEN FOLD
SUMMER SCHOOL 2019
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
16.12.19 CHQ000042 BMBC - REIMBURSEMENT OF SUMMER SCHOOL 7,297.27
2019 SALARIES
TOTAL INCOME 0.00 TOTAL EXPENDITURE 7,297.27
-7,297.27

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FRIENDS OF GREEN FOLD
CHRISTMAS FAIR 2019
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
21.11.19 CASH CASH -£35.50BROCHURESALESAND£128.00RAFFLE 163.50 8.11.19 CHQ 000038 CASH FROM BANK - XMASFAIR FLOAT 100.00
PAY IN000048 TICKETS
21.11.19 PC CASH TONADIA - AMAZON -SWEETIECONES 35.84
26.11.19 BANK TRANSFER CONDENSATIONCURED - DONATION FOR 1ST PRIZE 100.00
OFGRAND RAFFLE 22.11.19 PC CASH TOVERA - BATH BOMBS 25.60
29.11.19 CASH CASH -£146.50BROCHURE& £271.00RAFFLE 417.50 28.11.19 CHQ 000040 CASH FROM BANK - XMASFAIR 1ST PRIZE 100.00
PAY IN000049 DONATED BYCONDENSATIONCURED
5.12.19 CASH CASH -£695RAFFLE& £44.00BROCHURE 739.00 5.12.19 PC CASH TOBRYNNE - AMAZON&RANGE -CANVAS 20.69
PAY IN000050 SCRABBLE PICTURES
6.12.19 CASH CASH -UPPERSITECHRISTMASFAIR 425.00 5.12.19 PC CASH TOKAYLEIGH - ALDI -CAKESFOR 6.98
PAY IN000051 GRAND RAFFLE -£161 REFRESHMENTS STALL
BROCHURESALES-£1
REFRESHMENTS-£18.50 5.12.19 PC CASH TOKAYLEIGH -CARDSPARTYSTORE - 10.80
RANDOMGIFTSTALL -£52.00 CUPS,NAPKINS,PLATESETC
BROCHURE EXTRAS STALL -£20
CHOCOLATE TOMBOLA -£47.00 6.12.19 PC CASH TOHARRIET - ASDA - REINDEER DUST ITEMS 10.46
BOTTLE TOMBOLA -£65.00
GUESSTHE NAME -£20 13.1.2020 CHQ 000043 MINERVA PHOTOGRAPHICSLTD - RAFFLE TICKETS 57.60
SENSORYSTALL -£40.50
6.12.19 CASH CASH - LOWERSITECHRISTMASFAIR 400.00
PAY IN000052 FLOAT PAID BACK IN -£100
BOTTLE TOMBOLA -£51.00
CHOCOLATE TOMBOLA -£30
BROCHURESALES-£10
SENSORYSTALL -£42.00
CRAFTSTAFF -£3.50
BROCHURE EXTRAS STALL -£22.00
REFRESHMENTS-£26.50
GUESSTHE NAME -£23.00
GRAND RAFFLE -£46.00
RANDOMGIFTS STALL -£51.00
6.12.19 CASH CASH - BALANCE DUE FROM LOWERSITE FAIR 5.00
PAY IN000053 SEE ABOVE

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17.12.19 CASH CASH -CHOCOLATE BOUQUET RAFFLE£415.00 &LEFT 460.00
PAY IN000054 OVERCHRISTMASFAIRSTOCK£45.00
17.12.19 CASH CASH - LEFTOVERCHRISTMASFAIRSTOCK - LOWER 49.10
PAY IN000055 SITE
15.1.2020 CASH CASH -£2.00REINDEER DUST 2.00
PAY IN000056
TOTAL INCOME 2,761.10 TOTAL EXPENDITURE 367.97
2,393.13

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FRIENDS OF GREEN FOLD
LICENCES & FEES 2019/2020
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
19.11.19 BANK TRANS PAYPAL - SETUP OF PAYPAL ACCOUNT 0.01 31.10.19 CHQ000036 W LATHAM - AUDIT FEE 100.00
17.1.2020 CHQ000044 BOLTON COUNCIL - LOTTERY LICENCE RENEWAL 20.00
TOTAL INCOME 0.01 TOTAL EXPENDITURE 120.00
-119.99

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FRIENDS OF GREEN FOLD
EASTER DISCO 2020
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE
AMOUNT
5.12.19 CASH CASH - FROMSOUTHFIELDSFOR 50.00 14.2.2020 CHQ 000046 KORRELL - AMAZON EASTER BUNNYOUTFIT 38.31
PAY IN000050 EASTERGRAND RAFFLE PRIZE
3.3.2020 CHQ 000050 CHQFORCASH - RAFFLE 1ST PRIZE ASPREV 50.00
DONATED BYSOUTHFIELDS
27.8.2020 CHQ 000051 MINERVA PHOTOGRAPHICS- RAFFLE TICKETS 40.00
TOTAL INCOME 50.00 TOTAL EXPENDITURE 128.31
-78.31

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Page 8

FRIENDS OF GREEN FOLD
SUMMER SCHOOL 2020
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
21.11.19 BANK TRANSFER BOLTON CVS - GRANT TOWARDS SUMMER 5,700.00
SCHOOL 2020
TOTAL INCOME 5,700.00 TOTAL EXPENDITURE 0.00
5,700.00

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FRIENDS OF GREEN FOLD
MINIBUS
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
30.3.2020 BANK TRANSFER BOLTON CVS GRANT - MINIBUS 500.00
TOTAL INCOME 500.00 TOTAL EXPENDITURE 0.00
500.00

Page 10

FRIENDS OF GREEN FOLD
BANK CHARGES
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
5.8.2020 BANK CHG RBS-REFUND OF COPY STATEMENT FEE 5.00 28.7.2020 BANK CHG RBS-BANK CHARGE FOR COPY STATEMENT FEE
5.00
(TO BE REIMBURSED)
5.8.2020 BANK CHG RBS-REFUND OF COPY STATEMENT FEE DUPLICATE** 5.00
5.8.2020 BANK CHG RBS-REFUND OF COPY STATEMENT FEE DUPLICATE** 5.00
**Spoke with Lindsay at RBS on 9.9.2020 to query the two
extra refund of statement fees that had been credited to the
account. She said that it was a mistake at the banks end and
must have been keyed in wrong. Due to the nominal amount
and the fact that I had got in touch to tell them about it they
said that we could keep as a gesture of goodwill.
TOTAL INCOME 15.00 TOTAL EXPENDITURE 5.00
10.00

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INCOME £ EXPENDITURE £
TOTAL INCOME 0.00 TOTAL EXPENDITURE 0.00
0.00

Page 12