CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
(a company limited by guarantee)
Financial Statements for the year ended 31st March 2023
Contents
| Pages | |
|---|---|
| Reference and administrative details | 1 |
| Trustees’ report | 2-5 |
| Independent examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9-11 |
Registered Company Number - 08203739 Registered Charity Number - 1185488
CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 MARCH 2023
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number 08203739 (England and Wales)
Registered Charity number
1185488
Registered office
Plas Dyfnog Llanrhaeadr Denbigh LL16 4NN
Trustees (serving during the year and subsequently)
C Argent (appointed 6 October 2022) JM Craft PS Edwards (resigned 6 October 2022) AW Evans (resigned 19 January 2023) AW Rawson-Edwards (resigned 6 October 2022) CC Smyth HE Williams (Chair) JC Williams (appointed 19 January 2023) JP Williams (Chair) TS Williams (appointed 6 October 2022) DAR Wilson (Vice-Chair)
Company Secretary
JP Williams
Independent examiner
SG Owens - AAT Licenced Member SGO Accounting Rhyd y Cilgwyn Lodge Rhewl Ruthin LL15 2UB
Co. no: 08203739
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CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 MARCH 2023
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report and the financial statements of Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society (‘the charity’) for the year ended 31 March 2023.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity was incorporated on 6 September 2012, is constituted under its Memorandum and Articles of Association (as amended August 2019) and is a company, limited by guarantee, as defined by the Companies Act 2006.
It was registered as a charity with the Charity Commission on 25 September 2019.
Recruitment and appointment of new trustees
Prospective trustees are recruited and identified by word of mouth from the local area. The prospective board member will be invited to a number of board meetings as an observer and if mutually agreed then the appointment will be voted on by the board.
Related parties
Any transactions involving organisations in which a trustee may have an interest are conducted at arm's length. All trustees must declare an interest if a related party transaction occurs.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The major risks to which the charity is exposed, as identified by the trustees, have been reviewed and systems have been established to mitigate those risks.
OBJECTIVES AND ACTIVITIES
Background
Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society was formed as a vehicle for the St Dyfnog’s Well Project (‘the project’) but also in anticipation of future local projects.
Over time, funding for the project was sought and eventually obtained from the Heritage Fund (formerly the Heritage Lottery Fund - ‘HLF’) for restoration and conservation works together with interpretation, research, educational and recreational activities. The project is best described as follows, an extract from the HLF application.
The Grade II listed St. Dyfnog’s Well is situated within 1.1 hectares of woodland in the village of Llanrhaeadr YC Conservation Area, Denbighshire. Our project will safeguard the historic structures within the site and enhance the biodiversity of the woodland setting through sensitive conservation, including consolidation of the Well basin and other masonry structures, and careful ecological management. We will improve visitors' access to the Well basin and wider woodland by enhancing and reinforcing historic routes.
This will be closely linked to the interpretation of the site which will focus on stimulating and supporting increased community involvement. While the conservation work will be led by specialist conservators, local people of all ages will be involved as volunteers and/or able to observe the work. A part-time Project Officer will develop further activities around the site
Co. no: 08203739
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CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 MARCH 2023
including interpretation, learning, community and volunteer engagement, environmental conservation and site maintenance.
Objectives
The company’s objects clause (amended in August 2019) reads as follows.
The charity's objects are specifically restricted to the following within the area of benefit (being the geographical area forming the electoral ward of Llanrhaeadr-yng-Nghinmeirch):
1. For the benefit of the public the preservation, restoration, maintenance, repair and improvement of the Grade II listed St Dyfnog’s Well, Well basin, masonry bridge, masonry culvert and leat.
2. To advance the education of the public in the conservation, protection and improvement of the physical and natural environment and the heritage of the area.
DELIVERING PUBLIC BENEFIT
The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s objectives and in planning the charity’s future activities. The current focus is on the delivery of the project as set out above.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Work commenced and was completed on the repairs to the Well basin and the footpaths for the full length of the woodland. Interpretation panels were completed and installed in the Church, the village and adjacent to the Well basin.
Our Community Engagement and Volunteer Coordinator continued with activities during summer 2022 including tree planting, path creation, animal and biodiversity surveys, together with Forest School activities and further work with local schools. All these activities ensured engagement with people of all ages and from the local area and beyond.
She also organised a week-long event in August to celebrate the completion of the project. The well attended events included talks on local history, the project’s archaeological finds and beekeeping, together with drama workshops and musical entertainment. The week ended with a community lunch and official ‘opening’ of the Well.
Early in 2023 a comprehensive Evaluation Report was completed as part of the Heritage Fund requirements. This provides a narrative and photographic record of the work done during the formal HF-funded project.
A highly successful fundraising event was held at the end of August and attracted many people, generating significant funds towards the future of the project and the Society.
With the major works to the historic structures now complete, attention has turned to ongoing maintenance of the site.
Co. no: 08203739
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CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW
Results
The Statement of Financial Activities for 2022-23 shows a surplus on unrestricted funds of £5,766 during the year, while there was a deficit of £7,437 on restricted funds. At the end of the year the total net assets of the charity were £16,500, allocated between £5,894 unrestricted and £10,606 restricted funds.
The restricted funds received and spent during the year related solely to the St Dyfnog’s Well Project.
Principal funding sources
The principal funder of the project continued to be the Heritage Fund which funded 90% of relevant costs. In addition to the financial support, HF staff continued to provide valuable support and advice across many aspects of the project. The financial and practical support ended early in 2023.
In the year Cadw funding ensured that the work necessary to the Well basin, which was greater than anticipated, could be completed. Funding from the St Asaph Diocese contributed to interpretation work within St Dyfnog’s Church.
Reserves policy
The charity recognises and accepts its responsibilities as a charity, limited company and employer to protect the financial viability and continuation of the organisation. In accordance with good practice it is agreed that monies are allocated towards a reserve. The purpose of maintaining adequate reserves are:
-
to ensure cash flow (eg. cover delays in revenue funding).
-
to cover unforeseen circumstances.
-
to provide the opportunity to attract/identify alternative funding should existing funds be subject to cutbacks.
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to ensure that should funding cease, the organisation would be able to fulfill all of its financial and legal obligations when wound up.
The trustees review the level of the reserves regularly and aim to increase the level of unrestricted funds available while also sourcing additional funds for the project.
Going concern
The trustees have reviewed the current position and future plans and have concluded that the going concern basis of accounting continues to be appropriate and continue to adopt this in preparing the financial statements.
POST BALANCE SHEET EVENTS
The focus is now on maintaining the site and continuing with conservation work. In support of this trustees are continuing to meet at least bi-monthly and are undertaking regular site visits. Issues noted are being acted upon, including footpath maintenance, sycamore sapling removal, tree surgery and wall repairs, Well basin debris clearance. Wherever possible volunteers and volunteer work parties are involved in this work.
Another fund-raising activity was held in August in conjunction with the local primary school.
Co. no: 08203739
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CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 MARCH 2023
FUTURE DEVELOPMENTS
While no major works are currently planned the focus on site maintenance and conservation will continue.
RESPONSIBILITIES OF THE TRUSTEES
The trustees (who are also directors for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity law requires the trustees to prepare financial statements that give a true and fair view of the state of affairs of the charity and of its income and expenditure for the financial year. In doing so, the trustees are required to:
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select suitable accounting policies and apply them consistently;
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make judgments and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed; and
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prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In preparing this report, the trustees have taken advantage of the small companies’ exemptions provided by section 415A of the Companies Act 2006.
Approved by order of the board
JP Williams Company Secretary
22 January 2024
Co. no: 08203739
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Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society
Statement of Financial Activities (including Income and Expenditure Account) for the year ended 31 March 2023
| Unrestricted funds Note £ Income from Donations and legacies 2 6,450 3 - Total income 6,450 Expenditure Charitable activities 4 684 Total expenditure 684 Net income/(expenditure) 5,766 Transfer between funds - Net movement in funds 5,766 Reconciliation of funds Funds at 1 April 2022 128 Funds at 31 March 2023 5,894 Charitable activities |
Restricted funds £ - 105,117 105,117 112,554 112,554 (7,437) - (7,437) 18,043 10,606 |
2023 £ 6,450 105,117 111,567 113,238 113,238 (1,671) - (1,671) 18,171 16,500 |
2022 £ 780 46,375 |
|---|---|---|---|
| 47,155 | |||
| 52,780 | |||
| 52,780 | |||
| (5,625) - |
|||
| (5,625) 23,796 |
|||
| 18,171 |
The notes on pages 9 to 11 form part of these accounts.
co. no: 08203739
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Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society
Balance Sheet as at 31 March 2023
| Note £ £ Fixed assets Tangible assets - - Current assets Debtors 7 1,300 Cash at bank and in hand 15,310 16,610 Creditors: amounts falling due within one year 8 (110) Net current assets 16,500 Net assets 16,500 Charity funds Unrestricted funds 9 5,894 Restricted funds 9 10,606 Total funds 16,500 2023 |
£ £ - - 5,196 14,938 20,134 (1,963) 18,171 18,171 128 18,043 18,171 2022 |
£ £ - - 5,196 14,938 20,134 (1,963) 18,171 18,171 128 18,043 18,171 2022 |
|---|---|---|
| - 18,171 |
||
| 18,171 | ||
| 128 18,043 |
||
| 18,171 |
The notes on pages 9 to 11 form part of these accounts.
The trustees consider that the charity is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ('the Act') and members have not required the charity to obtain an audit for the year in question in accordance with section 476 of the Act.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of the financial statements.
These financial statements have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with the Charities SORP (FRS 102).
Approved by the board of trustees on 22 January 2024, and signed on their behalf by:
............................................... JP Williams - Trustee
co. no: 08203739
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Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society
Notes to the Accounts
for the year ended 31 March 2023
1 Accounting policies
The principal accounting policies adopted in the preparation of the financial statements are set out below. They have been applied consistently during the period.
a Basis of preparation
The financial statements have been prepared in accordance with the Companies Act 2006 and the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard 102 (effective January 2015)', and on the going concern basis. Assets and liabilities are initially recognised at historical cost value unless otherwise stated in the relevant accounting policy.
The charity meets the definition of a public benefit entity under FRS 102.
b Fund accounting
-
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
-
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
c Income recognition
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
d Expenditure recognition
Expenditure is recognised on an accruals basis when a liability is incurred.
e Operating leases
Rentals payable under operating leases, where substantially all the risks and rewards of ownership remain with the lessor, are charged to the Statement of Financial Activities in the year in which they fall due.
f Pensions
The charity operates a defined contribution pension scheme. Contributions payable to the scheme are charged to the Statement of Financial Activities in the period to which they relate.
g Company status
The charity is a company limited by guarantee. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.
h Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. As such, the trustees continue to adopt the going concern basis in preparing the financial statements.
co. no: 08203739
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Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society
Notes to the Accounts
for the year ended 31 March 2023 (continued)
| 2 Donations and legacies Donations and fundraising 3 Charitable activities - income St Dyfnog's Well Project 4 Charitable activities - expenditure St Dyfnog's Well Project Staff costs (including salary) Contractors - community engagement Repair & conservation work Interpretation Architect & lead consultant Survey work Archaeological work Training Activities Professional fees Insurance Total |
£ 6,450 - - - - - - - - - - 110 574 684 Unrestricted |
£ - 105,117 9,784 - 81,627 12,635 2,016 600 2,575 500 2,817 - - 112,554 Restricted |
Total 2023 £ 6,450 105,117 9,784 - 81,627 12,635 2,016 600 2,575 500 2,817 110 574 113,238 |
Total 2022 £ 780 |
|---|---|---|---|---|
| 46,375 | ||||
| 8,012 4,564 26,643 3,843 3,149 774 2,650 1,440 1,034 100 571 |
||||
| 52,780 |
5 Trustees' remuneration, expenses and related party transactions
There was no trustees' remuneration during the year, nor were any expenses claimed (2022 - nil).
6 Staff costs
Staff costs during the year were as follows:
| Wages and salaries Social security costs Pension costs Other staff costs The average number of employees during the period was as follows: Project manager |
2023 £ 9,421 - 127 236 9,784 No. 0.5 |
2022 £ 7,761 - 32 219 |
|---|---|---|
| 8,012 | ||
| No. 0.5 |
No employees received emoluments exceeding £60,000 per annum.
co. no: 08203739
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Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society
Notes to the Accounts for the year ended 31 March 2023 (continued)
| Debtors | 2023 | 2022 |
|---|---|---|
| £ | £ | |
| Debtors and prepayments | 1,300 | 5,196 |
7 Debtors
8 Creditors: amounts falling due in less than one year
| Social security & other taxes Other creditors and accruals |
2023 £ - 110 110 |
2022 £ 91 1,872 |
|---|---|---|
| 1,963 |
9 Movement in funds
| Unrestricted funds Restricted funds (see Trustees' Report) St Dyfnog's Well Project Heritage Fund (HLF) Thomas Howell Llanrhaeadr Community Council Tir Mostyn Windfarm Brenig Windfarm CADW Denbighshire County Council Diocese of St Asaph Donations & fundraising Less: Expenditure in year Total 10 Analysis of net assets between funds Fund balances at 31 March 2023 are represented by: Net current assets Net assets |
£ 128 128 8,418 3,000 750 500 2,845 - - - 2,530 18,043 - 18,043 18,171 As at 01.04.2022 |
Income £ 6,450 6,450 75,119 - - - 316 26,000 682 3,000 - 105,117 - 105,117 111,567 Restricted funds £ 10,606 10,606 |
Expenditure £ (684) (684) - - - - - - - - - - (112,554) (112,554) (113,238) Unrestricted funds £ 5,894 5,894 |
£ 5,894 As at 31.03.2023 |
|---|---|---|---|---|
| 5,894 | ||||
| 83,537 3,000 750 500 3,161 26,000 682 3,000 2,530 |
||||
| 123,160 (112,554) |
||||
| 10,606 | ||||
| 16,500 | ||||
| Total £ 16,500 |
||||
| 16,500 |
11 Lease of property
In February 2019 the company entered into a 25-year lease, at a rent of £1 per annum, with the owners of St Dyfnog's Well and surrounding woodland in Llanrhaeadr YC.
co. no: 08203739
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INDEpENDEr EXAMINER'S REPORT TO THE TRUSTEES OF CYMDErfHAS CADlAETH LLANRHAEADR YC PRESERVATK)N SOCIETY I report on the accounts for the year 8fKled 31 March 2023. Responslbllftles and bash of report As th8 charitS truste88 (vtho ar8 also thè dir8Ctors of th8 company for purposes of company law). you ar8 r83ponsb18 for th8 preparation of the acwints in accordance wilh tho r8qulrements of the Compank8s Act 2006 (Ihe 2006 Acr). Havlng satlsfl8d myself that the accounts of the o)mpany are not requlred to be audtted for thls y8ar under Part 16 of the 2006 Act and are eligibl6 for independ8nt 8xaminalton. I report In respect of my exarnnatn of your charitys accounts as earried out under sectK)n 145 of the Cheritles Act 2011 (Ihe 2011 W. In carrOng out my examlnation, I have follow8d the Directknns gfven by Ihe Charity Commlss (under section 145(5)(b) of the 2011 Act). Ind•pond•nt •xamin•Vs Stat•m•nt I have completed my examlnatM?n. I confrni that no materBI matters have come to my attenl whlch glve m8 cause to b8liev8 that accounfjng records vme not kepl In accordance wlth seclbn 386 of the Companies Act 2006: or the accounts do not accord with such rocords: or the accounts do not comply relevant accounting requirements under secflon 396 of th8 Companres Act 2006 other than any requirement that the accounts grrfe a true and fairf vlew wthlch Is not a matter consld8r8d as part of an Independ1 examination: or the a¢¢ounts have not been prepared n aOrdanCe with the Charttns SORP (FRS102). I have no concerns and have come across no other matters In connectK)n wlth the axamlnalbn to whlch attentbn shoukl be drawn In thls report In or(ler lo enable a proper underslarKllng of the accounts to b8 r8ach8d. SG Owens - AAT Llc8noed Member SGO AOUntrIg Rhyd y Cllgwyn Lodge Rhe Ruth LL15 2UB 28 January 2024