## **CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY**
# **(a company limited by guarantee)**
## **Financial Statements for the year ended 31st March 2023**
## **Contents**
||**Pages**|
|---|---|
|Reference and administrative details|1|
|Trustees’ report|2-5|
|Independent examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9-11|
**Registered Company Number - 08203739 Registered Charity Number - 1185488**
**CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY**
## **TRUSTEES’ REPORT**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Registered Company number** 08203739 (England and Wales)
## **Registered Charity number**
1185488
## **Registered office**
Plas Dyfnog Llanrhaeadr Denbigh LL16 4NN
## **Trustees (serving during the year and subsequently)**
C Argent (appointed 6 October 2022) JM Craft PS Edwards (resigned 6 October 2022) AW Evans (resigned 19 January 2023) AW Rawson-Edwards (resigned 6 October 2022) CC Smyth HE Williams (Chair) JC Williams (appointed 19 January 2023) JP Williams (Chair) TS Williams (appointed 6 October 2022) DAR Wilson (Vice-Chair)
## **Company Secretary**
JP Williams
## **Independent examiner**
SG Owens - AAT Licenced Member SGO Accounting Rhyd y Cilgwyn Lodge Rhewl Ruthin LL15 2UB
Co. no: 08203739
1
**CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY**
## **TRUSTEES’ REPORT**
## **FOR THE YEAR ENDED 31 MARCH 2023**
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report and the financial statements of Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society (‘the charity’) for the year ended 31 March 2023.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity was incorporated on 6 September 2012, is constituted under its Memorandum and Articles of Association (as amended August 2019) and is a company, limited by guarantee, as defined by the Companies Act 2006.
It was registered as a charity with the Charity Commission on 25 September 2019.
## **Recruitment and appointment of new trustees**
Prospective trustees are recruited and identified by word of mouth from the local area. The prospective board member will be invited to a number of board meetings as an observer and if mutually agreed then the appointment will be voted on by the board.
## **Related parties**
Any transactions involving organisations in which a trustee may have an interest are conducted at arm's length. All trustees must declare an interest if a related party transaction occurs.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The major risks to which the charity is exposed, as identified by the trustees, have been reviewed and systems have been established to mitigate those risks.
## **OBJECTIVES AND ACTIVITIES**
## **Background**
Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society was formed as a vehicle for the St Dyfnog’s Well Project (‘the project’) but also in anticipation of future local projects.
Over time, funding for the project was sought and eventually obtained from the Heritage Fund (formerly the Heritage Lottery Fund - ‘HLF’) for restoration and conservation works together with interpretation, research, educational and recreational activities. The project is best described as follows, an extract from the HLF application.
_The Grade II listed St. Dyfnog’s Well is situated within 1.1 hectares of woodland in the village of Llanrhaeadr YC Conservation Area, Denbighshire. Our project will safeguard the historic structures within the site and enhance the biodiversity of the woodland setting through sensitive conservation, including consolidation of the Well basin and other masonry structures, and careful ecological management. We will improve visitors' access to the Well basin and wider woodland by enhancing and reinforcing historic routes._
_This will be closely linked to the interpretation of the site which will focus on stimulating and supporting increased community involvement. While the conservation work will be led by specialist conservators, local people of all ages will be involved as volunteers and/or able to observe the work. A part-time Project Officer will develop further activities around the site_
Co. no: 08203739
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**CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY**
## **TRUSTEES’ REPORT**
## **FOR THE YEAR ENDED 31 MARCH 2023**
_including interpretation, learning, community and volunteer engagement, environmental conservation and site maintenance._
## **Objectives**
The company’s objects clause (amended in August 2019) reads as follows.
_The charity's objects are specifically restricted to the following within the area of benefit (being the geographical area forming the electoral ward of Llanrhaeadr-yng-Nghinmeirch):_
_1. For the benefit of the public the preservation, restoration, maintenance, repair and improvement of the Grade II listed St Dyfnog’s Well, Well basin, masonry bridge, masonry culvert and leat._
_2. To advance the education of the public in the conservation, protection and improvement of the physical and natural environment and the heritage of the area._
## **DELIVERING PUBLIC BENEFIT**
The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s objectives and in planning the charity’s future activities. The current focus is on the delivery of the project as set out above.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
Work commenced and was completed on the repairs to the Well basin and the footpaths for the full length of the woodland. Interpretation panels were completed and installed in the Church, the village and adjacent to the Well basin.
Our Community Engagement and Volunteer Coordinator continued with activities during summer 2022 including tree planting, path creation, animal and biodiversity surveys, together with Forest School activities and further work with local schools. All these activities ensured engagement with people of all ages and from the local area and beyond.
She also organised a week-long event in August to celebrate the completion of the project. The well attended events included talks on local history, the project’s archaeological finds and beekeeping, together with drama workshops and musical entertainment. The week ended with a community lunch and official ‘opening’ of the Well.
Early in 2023 a comprehensive Evaluation Report was completed as part of the Heritage Fund requirements. This provides a narrative and photographic record of the work done during the formal HF-funded project.
A highly successful fundraising event was held at the end of August and attracted many people, generating significant funds towards the future of the project and the Society.
With the major works to the historic structures now complete, attention has turned to ongoing maintenance of the site.
Co. no: 08203739
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**CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY**
## **TRUSTEES’ REPORT**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **FINANCIAL REVIEW**
## **Results**
The Statement of Financial Activities for 2022-23 shows a surplus on unrestricted funds of £5,766 during the year, while there was a deficit of £7,437 on restricted funds. At the end of the year the total net assets of the charity were £16,500, allocated between £5,894 unrestricted and £10,606 restricted funds.
The restricted funds received and spent during the year related solely to the St Dyfnog’s Well Project.
## **Principal funding sources**
The principal funder of the project continued to be the Heritage Fund which funded 90% of relevant costs. In addition to the financial support, HF staff continued to provide valuable support and advice across many aspects of the project. The financial and practical support ended early in 2023.
In the year Cadw funding ensured that the work necessary to the Well basin, which was greater than anticipated, could be completed. Funding from the St Asaph Diocese contributed to interpretation work within St Dyfnog’s Church.
## **Reserves policy**
The charity recognises and accepts its responsibilities as a charity, limited company and employer to protect the financial viability and continuation of the organisation. In accordance with good practice it is agreed that monies are allocated towards a reserve. The purpose of maintaining adequate reserves are:
- to ensure cash flow (eg. cover delays in revenue funding).
- to cover unforeseen circumstances.
- to provide the opportunity to attract/identify alternative funding should existing funds be subject to cutbacks.
- to ensure that should funding cease, the organisation would be able to fulfill all of its financial and legal obligations when wound up.
The trustees review the level of the reserves regularly and aim to increase the level of unrestricted funds available while also sourcing additional funds for the project.
## **Going concern**
The trustees have reviewed the current position and future plans and have concluded that the going concern basis of accounting continues to be appropriate and continue to adopt this in preparing the financial statements.
## **POST BALANCE SHEET EVENTS**
The focus is now on maintaining the site and continuing with conservation work. In support of this trustees are continuing to meet at least bi-monthly and are undertaking regular site visits. Issues noted are being acted upon, including footpath maintenance, sycamore sapling removal, tree surgery and wall repairs, Well basin debris clearance. Wherever possible volunteers and volunteer work parties are involved in this work.
Another fund-raising activity was held in August in conjunction with the local primary school.
Co. no: 08203739
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**CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY**
## **TRUSTEES’ REPORT**
## **FOR THE YEAR ENDED 31 MARCH 2023**
## **FUTURE DEVELOPMENTS**
While no major works are currently planned the focus on site maintenance and conservation will continue.
## **RESPONSIBILITIES OF THE TRUSTEES**
The trustees (who are also directors for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity law requires the trustees to prepare financial statements that give a true and fair view of the state of affairs of the charity and of its income and expenditure for the financial year. In doing so, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- make judgments and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed; and
- prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In preparing this report, the trustees have taken advantage of the small companies’ exemptions provided by section 415A of the Companies Act 2006.
Approved by order of the board
JP Williams Company Secretary
22 January 2024
Co. no: 08203739
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## **Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society**
## **Statement of Financial Activities (including Income and Expenditure Account) for the year ended 31 March 2023**
|**Unrestricted**
**funds**
**Note**
**£**
**Income from**
Donations and legacies
2
6,450
3
-
**Total income**
6,450
**Expenditure**
Charitable activities
4
684
**Total expenditure**
684
**Net income/(expenditure)**
5,766
Transfer between funds
-
**Net movement in funds**
5,766
**Reconciliation of funds**
Funds at 1 April 2022
_128_
**Funds at 31 March 2023**
5,894
Charitable activities|**Restricted**
**funds**
**£**
-
105,117
105,117
112,554
112,554
(7,437)
-
(7,437)
_18,043_
10,606|**2023**
**£**
6,450
105,117
111,567
113,238
113,238
(1,671)
-
(1,671)
_18,171_
16,500|_2022_
_£_
_780_
_46,375_|
|---|---|---|---|
||||_47,155_|
||||_52,780_|
||||_52,780_|
||||_(5,625)_
_-_|
||||(5,625)
_23,796_|
||||_18,171_|
The notes on pages 9 to 11 form part of these accounts.
co. no: 08203739
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**Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society**
## **Balance Sheet as at 31 March 2023**
|**Note**
**£**
**£**
**Fixed assets**
Tangible assets
-
-
**Current assets**
Debtors
7
1,300
Cash at bank and in hand
15,310
16,610
**Creditors: amounts falling**
**due within one year**
8
(110)
**Net current assets**
16,500
**Net assets**
16,500
**Charity funds**
Unrestricted funds
9
5,894
Restricted funds
9
10,606
**Total funds**
16,500
**2023**|_£_
_£_
_-_
_-_
_5,196_
_14,938_
_20,134_
_(1,963)_
_18,171_
_18,171_
_128_
_18,043_
_18,171_
_2022_|_£_
_£_
_-_
_-_
_5,196_
_14,938_
_20,134_
_(1,963)_
_18,171_
_18,171_
_128_
_18,043_
_18,171_
_2022_|
|---|---|---|
|||_-_
_18,171_|
|||_18,171_|
|||_128_
_18,043_|
|||_18,171_|
The notes on pages 9 to 11 form part of these accounts.
The trustees consider that the charity is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ('the Act') and members have not required the charity to obtain an audit for the year in question in accordance with section 476 of the Act.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of the financial statements.
These financial statements have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with the Charities SORP (FRS 102).
Approved by the board of trustees on 22 January 2024, and signed on their behalf by:
............................................... **JP Williams - Trustee**
co. no: 08203739
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**Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society**
## **Notes to the Accounts**
## **for the year ended 31 March 2023**
## **1 Accounting policies**
The principal accounting policies adopted in the preparation of the financial statements are set out below. They have been applied consistently during the period.
## **a Basis of preparation**
The financial statements have been prepared in accordance with the Companies Act 2006 and the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard 102 (effective January 2015)', and on the going concern basis. Assets and liabilities are initially recognised at historical cost value unless otherwise stated in the relevant accounting policy.
The charity meets the definition of a public benefit entity under FRS 102.
## **b Fund accounting**
- Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
- Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## **c Income recognition**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
## **d Expenditure recognition**
Expenditure is recognised on an accruals basis when a liability is incurred.
## **e Operating leases**
Rentals payable under operating leases, where substantially all the risks and rewards of ownership remain with the lessor, are charged to the Statement of Financial Activities in the year in which they fall due.
## **f Pensions**
The charity operates a defined contribution pension scheme. Contributions payable to the scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **g Company status**
The charity is a company limited by guarantee. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.
## **h Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. As such, the trustees continue to adopt the going concern basis in preparing the financial statements.
co. no: 08203739
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## **Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society**
## **Notes to the Accounts**
## **for the year ended 31 March 2023 (continued)**
|**2 Donations and legacies**
Donations and fundraising
**3 Charitable activities - income**
**St Dyfnog's Well Project**
**4 Charitable activities - expenditure**
**St Dyfnog's Well Project**
Staff costs (including salary)
Contractors - community engagement
Repair & conservation work
Interpretation
Architect & lead consultant
Survey work
Archaeological work
Training
Activities
Professional fees
Insurance
**Total**|**£**
6,450
-
-
-
-
-
-
-
-
-
-
110
574
684
**Unrestricted**|**£**
-
105,117
9,784
-
81,627
12,635
2,016
600
2,575
500
2,817
-
-
112,554
**Restricted**|**Total**
**2023**
**£**
6,450
105,117
9,784
-
81,627
12,635
2,016
600
2,575
500
2,817
110
574
113,238|_Total_
_2022_
_£_
_780_|
|---|---|---|---|---|
|||||_46,375_|
|||||_8,012_
_4,564_
_26,643_
_3,843_
_3,149_
_774_
_2,650_
_1,440_
_1,034_
_100_
_571_|
|||||_52,780_|
## **5 Trustees' remuneration, expenses and related party transactions**
There was no trustees' remuneration during the year, nor were any expenses claimed (2022 - nil).
## **6 Staff costs**
Staff costs during the year were as follows:
|Wages and salaries
Social security costs
Pension costs
Other staff costs
The average number of employees during the period was as follows:
Project manager|**2023**
**£**
9,421
-
127
236
9,784
**No.**
0.5|_2022_
_£_
_7,761_
_-_
_32_
_219_|
|---|---|---|
|||_8,012_|
|||_No._
_0.5_|
No employees received emoluments exceeding £60,000 per annum.
co. no: 08203739
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## **Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society**
## **Notes to the Accounts for the year ended 31 March 2023 (continued)**
|**Debtors**|**2023**|_2022_|
|---|---|---|
||**£**|_£_|
|Debtors and prepayments|1,300|_5,196_|
## **7 Debtors**
## **8 Creditors: amounts falling due in less than one year**
|Social security & other taxes
Other creditors and accruals|**2023**
**£**
-
110
110|_2022_
_£_
_91_
_1,872_|
|---|---|---|
|||_1,963_|
## **9 Movement in funds**
|**Unrestricted funds**
**Restricted funds (see Trustees' Report)**
**St Dyfnog's Well Project**
Heritage Fund (HLF)
Thomas Howell
Llanrhaeadr Community Council
Tir Mostyn Windfarm
Brenig Windfarm
CADW
Denbighshire County Council
Diocese of St Asaph
Donations & fundraising
Less: Expenditure in year
**Total**
**10 Analysis of net assets between funds**
Fund balances at 31 March 2023 are represented by:
Net current assets
Net assets|**£**
128
128
8,418
3,000
750
500
2,845
-
-
-
2,530
18,043
-
18,043
18,171
**As at**
**01.04.2022**|**Income**
**£**
6,450
6,450
75,119
-
-
-
316
26,000
682
3,000
-
105,117
-
105,117
111,567
**Restricted**
**funds**
**£**
10,606
10,606|**Expenditure**
**£**
(684)
(684)
-
-
-
-
-
-
-
-
-
-
(112,554)
(112,554)
(113,238)
**Unrestricted**
**funds**
**£**
5,894
5,894|**£**
5,894
**As at**
**31.03.2023**|
|---|---|---|---|---|
|||||5,894|
|||||83,537
3,000
750
500
3,161
26,000
682
3,000
2,530|
|||||123,160
(112,554)|
|||||10,606|
|||||16,500|
|||||**Total**
**£**
16,500|
|||||16,500|
## **11 Lease of property**
In February 2019 the company entered into a 25-year lease, at a rent of £1 per annum, with the owners of St Dyfnog's Well and surrounding woodland in Llanrhaeadr YC.
co. no: 08203739
11
INDEpENDEr EXAMINER'S REPORT TO THE TRUSTEES OF
CYMDErfHAS CADlAETH LLANRHAEADR YC PRESERVATK)N SOCIETY
I report on the accounts for the year 8fKled 31 March 2023.
Responslbllftles and bash of report
As th8 charitS truste88 (vtho ar8 also thè dir8Ctors of th8 company for purposes of company
law). you ar8 r83ponsb18 for th8 preparation of the acwints in accordance wilh tho r8qulrements
of the Compank8s Act 2006 (Ihe 2006 Acr).
Havlng satlsfl8d myself that the accounts of the o)mpany are not requlred to be audtted for thls
y8ar under Part 16 of the 2006 Act and are eligibl6 for independ8nt 8xaminalton. I report In respect
of my exarnnatn of your charitys accounts as earried out under sectK)n 145 of the Cheritles Act
2011 (Ihe 2011 W.
In carrOng out my examlnation, I have follow8d the Directknns gfven by Ihe Charity Commlss
(under section 145(5)(b) of the 2011 Act).
Ind•pond•nt •xamin•Vs Stat•m•nt
I have completed my examlnatM?n. I confrni that no materBI matters have come to my attenl
whlch glve m8 cause to b8liev8 that
accounfjng records vme not kepl In accordance wlth seclbn 386 of the Companies Act
2006: or
the accounts do not accord with such rocords: or
the accounts do not comply relevant accounting requirements under secflon 396 of th8
Companres Act 2006 other than any requirement that the accounts grrfe a true and fairf
vlew wthlch Is not a matter consld8r8d as part of an Independ1 examination: or
the a¢¢ounts have not been prepared n aOrdanCe with the Charttns SORP (FRS102).
I have no concerns and have come across no other matters In connectK)n wlth the axamlnalbn to
whlch attentbn shoukl be drawn In thls report In or(ler lo enable a proper underslarKllng of the
accounts to b8 r8ach8d.
SG Owens - AAT Llc8noed Member
SGO AOUntrIg
Rhyd y Cllgwyn Lodge
Rhe
Ruth
LL15 2UB
28 January 2024