CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY (a company limited by guarantee) Financial Ststements for the year ended 31st March 2021 Contents Pages Reference and administrative details Trustees, report Independent examinerfs report Statement of financial activities Balance sheet Notes to the financial statements 9-11 Registered Company Number- 08203739 Registered Charity Number - 1185488
CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2021 REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 08203739 (England and Wales) Registered Charity number 1185488 Registered office Dolwar Llanrhaeadr Denbigh LL16 4NT Trustees (serving during the year and subsequently) JM Craft PS Edwards AW Evans LA Rawson (resigned July 2020) AW Rawson-Edwards N Smyth (appointed 4 November 2020) HE Williams (Chair) JP Williams DAR Wilson (Vice-chair) Company Secretary HE Williams Independent examiner SG Owens ~ AAT Licenced Member SGO Accounting Rhyd y Cilgwyn Lodge Rhewl Ruthin LL15 2UB Co. no: 08203739
CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2021 The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report and the financial statements of Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society ('the charty,) for the year ended 31 March 2021. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity was incorporated on 6 September 2012, is constituted under its Memorandum and Articles of Association (as amended August 2019) and is a company, limited by guarantee, as defined by the Companies Act 2006. It was registered as a charity with the Charity Commission on 25 September 2019. Recruitment and appointment of new trustees Prospective trustees are recruited and identified by word of mouth from the local area. The prospective board member will be invited to a number of board meetings as an observer and if mutually agreed then the appointment will be voted on by the board. Related parties Any transactions involving organisations in which a trustee may have an interest are conducted at arm's length. All trustees must declare an interest if a related paty transaction occurs. Risk management The trustees have a duty to identify and review the risks to which the charrty is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The major risks to which the charity is exposed, as identified by the trustees, have been reviewed and systems have been established to mitigate those risks. OBJECTIVES AND ACTIVITIES Background Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society was formed as a vehicle for the St Dyfnog's Well Project ('the project,) but also in anticipation of future local projects. Over time, funding for the project was sought and eventually obtained from the Heritage Fund (formerly the Heritage Lottery Fund - 'HLF') for restoration and conservation works together with interpretation, research, educational and recreational activities. The project is best described as follows, an extract from the HLF application. The Grade 11 listed St. Dyfnog's Well is situated within 1. 1 hectares of woodland in the village of Llanrhaeadr YC Conservation Area, Denbighshire. Our project will safeguard the historic structures within the site and enhance the biodiversity of the woodland setting through sensitive conservation, including consolidation of the Well basin and other masonry structures, and careful ecological management. We will improve visitors, access to the Well basin and wider woodland by enhancing and reinforcing historic routes. This will be closely linked to the interpretation of the site which will focus on stimulating and supporting increased community involvement. While the conservation work will be led by specialist conservators, local people of all ages will be involved as volunteers and/or able to observe the work. A part-time Project Officer will develop further activities around the site Co. no: 08203739
CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2021 including interpretation, learning, community and volunteer engagement, environmental conservation and site maintenance. Objectives The company's objects clause (amended in August 2019) reads as follows. The charity's objects are specifically restricted to the following within the area of benefit (being the geographical area forming the electoral ward of Llanrhaeadr-yng-Nghinmeirch)." 1. For the benefit of the public the preservation, restoration, maintenance, repair and improvement of the Grade 11 listed St Dyfnog's Well, Well basin, masonry bridge, masonry culvert and leat. 2. To advance the education of the public in the conservation, protection and improvement of the physical and natural environment and the heritage of the area. DELIVERING PUBLIC BENEFIT The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charty's objectives and in planning the charity's future activities. The current focus is on the delivery of the project as set out above. ACHIEVEMENT AND PERFORMANCE Charitable activities 2020-21 was another frustrating year with only limited construction work and activity. As we are now all too aware Covid reared its ugly head in March 2020 and all work and activity had to stop initially with work and activities only occurring sporadically throughout the following 12 months. Eventually some work on site did go ahead and the upper wall that overlooks the Well was finally completed in mid-2020. The bridge next to the Well was thankfully finished just before the Covid epidemic started but the repairs to the remaining bridges were not completed until the Autumn of 2020. Unfortunately, the work on repairs to the Well itself and the path work had to be delayed further and did not commence until late in 2021. Fundraising was also affected as gathering of people was initially banned and when people were able to come together this was only in small groups before a further lockdown came into force before Christmas 2020. We would like to thank Llanrhaeadr Community Council and Brenig Wind Farm for their financial support during the year to 31 March 2021 . We would also like to thank Sam Jones, the Project Manager, for all the hard work she carried out for the project before leaving us in the Autumn of 2020. She was replaced in February 2021 by Carolyn Burkey and Polly Snade of North Wales Outdoor Leaming who carried out detailed administration and organisational work initially until they were able to cary out some work with the local schools which resulted in a short film being completed. Co. no: 08203739
CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2021 FINANCIAL REVIEW Results The Statement of Financial Activrties for 2020-21 shows that a deficit arose on unrestricted funds of £371 during the year, while there was a surplus of £2,886 on restricted funds. At the end of the year the total net assets of the charity were £23,796, allocated between £19 unrestricted and £23,777 restricted funds. Unfortunately, as mentioned above, there were no fundraising activities in the year. However, grants were received from Llanrhaeadr Community Council and Brenig Wind Farm together with a welcome donation from Proarb. The restricted funds reiVed and spent during the year related solely to the St Dyfnog's Well Project. Reserves policy The charty recognises and accepts its responsibilrties as a charity, limited company and employer to protect the financial viability and continuation of the organisation. In accordance with good practice it is agreed that monies are allocated towards a reserve. The purpose of maintaining adequate reserves are: to ensure cash flow (eg. cover delays in revenue funding). to cover unforeseen circumstances. to provide the opportunty to attracuidentify alternative funding should existing funds be subject to cutbacks. to ensure that should funding cease, the organisation would be able to fulfill all of its financial and legal obligations when wound up. The trustees review the level of the reserves regularly and aim to increase the level of unrestricted funds available while also sourcing additional funds for the project. Going concern The trustees have reviewed the current position and future plans and have concluded that the going concern basis of accounting continues to be appropriate and continue to adopt this in preparing the financial statements. Principal funding sources The principal funder of the project is the Heritage Fund which funds 90 % of relevant costs. In addition to the financial support, HLF staff continue to provide support and advi across many aspects of the project. FUTURE DEVELOPMENTS Due to the onset of Covid the Heritage Fund kindly agreed to extend our project until the end of 2022. As mentioned above work has finally started on the repairs to the Well basin and the footpath work will commence by the end of January or beginning of February with a completion date towards the end of March. Interpretation panels are in the final stages of completion and should be in place in the Church and by the Well by Easter time. Co. no: 08203739
CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2021 Following the departure of Carolyn Burkey and Polly Snape last Summer we have appointed a new Community Engagement and Volunteer Coordinator, Julia Williams, and she has been busy in developing activities to take place during 2022 including tree planting, path creation, animal and biodiversity surveys. She will also be organising Forest School activities as well as further work with the local schools. Once further restriction on the gathering of people has been lifted, we will be looking to hold further fundraising events. We are also looking at organising a week long event in August to celebrate the completion on the project. RESPONSIBILITIES OF THE TRUSTEES The trustees (who are also directors for the purposes of company law) are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Charity law requires the trustees to prepare financial statements that give a true and fair view of the state of affairs of the charity and of its income and expenditure for the financial year. In doing so, the trustees are required to: select suitable accounting policies and apply them consistently; make judgments and estimates that are reasonable and prudent; state whether applicable accounting standards and statements of recommended practice have been followed; and prepare the accounts on a going concern basis unless it is inappropriate to presume that the charty will continue in operation. The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charty and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In preparing this report, the trustees have taken advantage of the small companies, exemptions provided by section 415A of the Companies Act 2006. Approved by order of the board H E Williams Company Secretary 22 January 2022 Co. no: 08203739
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY I report on the accounts for the year ended 31 March 2021. Responsibilities and basis of report As the charity's trustees (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ("the 2006 Act"). Having satisfied myself that the accounts of the company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ("the 2011 Act"). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act). Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention which give me cause to believe that: accounting records were not kept in accordance with section 386 of the Companies Act 2006. or the accounts do not accord with such records; or the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination" or the accounts have not been prepared in accordance with the Charities SORP (FRS102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. SG Owens - AAT Licenced Member SGO Accounting Rhyd y Cilgwyn Lodge Rhewl Ruthin LL15 2UB IlJanuary 2022 Co. no: 08203739
Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society Statement of Financial Activities (including Income and Expenditure Account) for the year ended 31 March 2021 Unrestricted Restricted funds funds 2021 2020 Note Income from Donations and legacies 750 3,830 4,580 3,476 Charitable activities 40,590 40,590 123,982 Total income 750 44,420 45,170 127,458 Expenditure Charitable activities 1,121 41,534 42,655 111,660 Total expenditure 1,121 41,534 42,655 111,660 Net incomel(expenditure) (371) 2,886 2,515 15,798 Transfer between funds Net movement in funds (371) 2,886 2,515 15,798 Reconciliatlon of funds Funds at 1 April 2020 390 20,891 21,281 5,483 Funds at 31 March 2021 19 23,777 23,796 21,281 The notes on pages 9 to 11 fomi part of these accounts. co. no: 08203739
Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society Balance Sheet as at 31 March 2021 Note 2021 2020 Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand 10,012 14,134 5,386 31,772 24,146 37,158 Creditors: amounts falling due within one year (350) (15,877) Net current assets 23,796 21,281 Net assets 23,796 21,281 Charity funds Unrestricted funds 19 390 Restricted funds 23,777 20,891 Total funds 23,796 21,281 The notes on pages 9 to 11 fonn part of these accounts. The trustees consider that the charity is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 20[ ('the Acf) and members have not required the charity to obtain an audit for the year in question in accordan with section 476 of the Act. The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of the financial ststements. These financial statements have been prepared in accordan with the provisions applicable to small companies subject to the small companies regime and in accordan with the Charities SORP (FRS 102). Approved by t board of trustees on 22 January 2022, and signed on their behalf by: HE Williams - Trustee co. no: 08203739
Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society Notes to the Accounts for the year ended 31 March 2021 1 Accounting policies The principal accounting policies adopted in the preparation of the financial statements are set out below. They have been applied consistently during the period. a Basis of preparation The financial statements have been prepared in accordan with the Companies Act 2006 and the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practi applicable to charities preparing their accounts in accordan with the Financial Reporting Standard 102 (effective January 2015),, and on the going conrn basis. Assets and liabilities are initially recognised at historical cost value unless otherwise stated in the relevant accounting policy. The charity meets the defi.nition of a public benefit entity under FRS 102. b Fund accounting Unrestricted funds can be used in accordan with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular stricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. C Income recognition All income is recognised On the charity has entstlement to the income, it is probable that the income will be reiVed and the amount of the income re1vable can be measured reliably. d Expenditure recognition Expenditure is recognised on an accruals basis when a liability is incurred. e Operating leases Rentals payable under operating leases, where substantially all the risks and rewards of ownership remain with f Pensions The charity operates a defined contribution pension scheme. Contributions payable to the scheme are charged to the Statement of Financial Activities in the period to which they relate. g Company ststus The charity is a company limited by guarantee. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company. h Going concern Just before the financial year the Wolrd Health Organisation (WHO) declared Covid-19 as a worldwide pandemic. In relation to this the trustees have reviewed the charity's performan and all other considerations, and as a result believe that the going conrn basis is reasonable. co. no: 08203739
Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society Notes to the Accounts for the year ended 31 March 2021 (continued) Total 2021 Total 2020 Unrestricted Restricted 2 Donations and legacies Donations and fundraising 750 3,830 4,580 3,476 3 Charitable activities - income St Dyfnog's Well Project 40,590 40,590 123,982 4 Charitable activities - expenditure St Dyfnog's Well Project Staff costs (including salary) Contractors - community engagement Repair & conservation work Interpretation Architect & lead consultant Survey work Archaeological work Recruitment Professional fees Insurance 9,074 2,416 16,708 7,095 4,216 935 900 190 9,074 2,416 16,708 7,095 4,216 935 900 190 550 571 19, 778 64, 770 6, 739 10, 142 3, 188 6,360 73 550 571 610 Total 1,121 41,534 42,655 111,660 5 Trustees. remuneration, expenses and related party transactions There was no trustees, remuneration during the year, nor were any expenses claimed (2020 - nil). 6 Staff costs Staff costs during the year were as follows: 2021 2020 Wages and salaries Social security costs Pension costs Other staff costs 8,693 18,333 151 230 443 1,002 9,074 19,778 The average number of employees during the period was as follows: No. No. Project manager No employees received emoluments exceeding £60,000 per annum. co. no: 08203739 10
Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society Notes to the Accounts for the year ended 31 March 2021 (continued) 7 Debtors 2021 2020 Debtors and prepayments 10,012 5,386 8 Creditors: amounts falling due in less than one year 2021 2020 Social security & other taxes Other creditors and accruals 876 15,001 350 350 15,877 9 Movement in funds Asat 01.04.2020 Income Expenditure Asat 31.03.2021 Unrestricted funds 390 750 (1,121) 19 390 750 1,121 19 Restricted funds (see Trustees. Report) St Dyfnog's Well Project Heritage Fund (HLF) Thomas Howell Llanrhaeadr Communty Council Tir Mostyn Windfarm Brenig Windfarm Donations & fvndraising HMRC ~ Coronavirus Job Retention Scheme 16,141 3,000 750 500 33,949 (35,938) 14,152 3,000 750 500 2,845 2,530 2,845 3,830 3,796 500 (1,800) (3,796) 20,891 44,420 41,534 23,777 Total 21,281 45,170 (42,655) 23,796 10 Analysis of net assets between funds Fund balances at 31 March 2021 are represented by: Restricted Unrestricted funds funds Total Net current assets 23,777 19 23,796 Net assets 23,777 19 23,796 11 Lease of property In February 2019 the company entered into a 25-year lease, at a rent of £1 per annum, with the owners of St Dyfnog's Well and surrounding woodland in Llanrhaeadr YC. co. no: 08203739 11