CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
(a company limited by guarantee)
Financial Ststements for the year ended 31st March 2021
Contents
Pages
Reference and administrative details
Trustees, report
Independent examinerfs report
Statement of financial activities
Balance sheet
Notes to the financial statements
9-11
Registered Company Number- 08203739
Registered Charity Number - 1185488

CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
TRUSTEES. REPORT
FOR THE YEAR ENDED 31 MARCH 2021
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
08203739 (England and Wales)
Registered Charity number
1185488
Registered office
Dolwar
Llanrhaeadr
Denbigh
LL16 4NT
Trustees (serving during the year and subsequently)
JM Craft
PS Edwards
AW Evans
LA Rawson (resigned July 2020)
AW Rawson-Edwards
N Smyth (appointed 4 November 2020)
HE Williams (Chair)
JP Williams
DAR Wilson (Vice-chair)
Company Secretary
HE Williams
Independent examiner
SG Owens ~ AAT Licenced Member
SGO Accounting
Rhyd y Cilgwyn Lodge
Rhewl
Ruthin
LL15 2UB
Co. no: 08203739

CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
TRUSTEES, REPORT
FOR THE YEAR ENDED 31 MARCH 2021
The trustees, who are also directors of the charity for the purposes of the Companies Act
2006, present their report and the financial statements of Cymdeithas Cadwraeth
Llanrhaeadr YC Preservation Society ('the charty,) for the year ended 31 March 2021.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity was incorporated on 6 September 2012, is constituted under its Memorandum
and Articles of Association (as amended August 2019) and is a company, limited by
guarantee, as defined by the Companies Act 2006.
It was registered as a charity with the Charity Commission on 25 September 2019.
Recruitment and appointment of new trustees
Prospective trustees are recruited and identified by word of mouth from the local area. The
prospective board member will be invited to a number of board meetings as an observer and
if mutually agreed then the appointment will be voted on by the board.
Related parties
Any transactions involving organisations in which a trustee may have an interest are
conducted at arm's length. All trustees must declare an interest if a related paty transaction
occurs.
Risk management
The trustees have a duty to identify and review the risks to which the charrty is exposed and
to ensure appropriate controls are in place to provide reasonable assurance against fraud
and error. The major risks to which the charity is exposed, as identified by the trustees, have
been reviewed and systems have been established to mitigate those risks.
OBJECTIVES AND ACTIVITIES
Background
Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society was formed as a vehicle for
the St Dyfnog's Well Project ('the project,) but also in anticipation of future local projects.
Over time, funding for the project was sought and eventually obtained from the Heritage
Fund (formerly the Heritage Lottery Fund - 'HLF') for restoration and conservation works
together with interpretation, research, educational and recreational activities. The project is
best described as follows, an extract from the HLF application.
The Grade 11 listed St. Dyfnog's Well is situated within 1. 1 hectares of woodland in the village
of Llanrhaeadr YC Conservation Area, Denbighshire. Our project will safeguard the historic
structures within the site and enhance the biodiversity of the woodland setting through
sensitive conservation, including consolidation of the Well basin and other masonry
structures, and careful ecological management. We will improve visitors, access to the Well
basin and wider woodland by enhancing and reinforcing historic routes.
This will be closely linked to the interpretation of the site which will focus on stimulating and
supporting increased community involvement. While the conservation work will be led by
specialist conservators, local people of all ages will be involved as volunteers and/or able to
observe the work. A part-time Project Officer will develop further activities around the site
Co. no: 08203739

CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
TRUSTEES, REPORT
FOR THE YEAR ENDED 31 MARCH 2021
including interpretation, learning, community and volunteer engagement, environmental
conservation and site maintenance.
Objectives
The company's objects clause (amended in August 2019) reads as follows.
The charity's objects are specifically restricted to the following within the area of benefit
(being the geographical area forming the electoral ward of Llanrhaeadr-yng-Nghinmeirch)."
1. For the benefit of the public the preservation, restoration, maintenance, repair and
improvement of the Grade 11 listed St Dyfnog's Well, Well basin, masonry bridge, masonry
culvert and leat.
2. To advance the education of the public in the conservation, protection and improvement
of the physical and natural environment and the heritage of the area.
DELIVERING PUBLIC BENEFIT
The trustees have referred to the guidance contained in the Charity Commission's general
guidance on public benefit when reviewing the charty's objectives and in planning the
charity's future activities. The current focus is on the delivery of the project as set out above.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
2020-21 was another frustrating year with only limited construction work and activity. As we
are now all too aware Covid reared its ugly head in March 2020 and all work and activity had
to stop initially with work and activities only occurring sporadically throughout the following
12 months.
Eventually some work on site did go ahead and the upper wall that overlooks the Well was
finally completed in mid-2020. The bridge next to the Well was thankfully finished just before
the Covid epidemic started but the repairs to the remaining bridges were not completed until
the Autumn of 2020. Unfortunately, the work on repairs to the Well itself and the path work
had to be delayed further and did not commence until late in 2021.
Fundraising was also affected as gathering of people was initially banned and when people
were able to come together this was only in small groups before a further lockdown came
into force before Christmas 2020.
We would like to thank Llanrhaeadr Community Council and Brenig Wind Farm for their
financial support during the year to 31 March 2021 .
We would also like to thank Sam Jones, the Project Manager, for all the hard work she
carried out for the project before leaving us in the Autumn of 2020. She was replaced in
February 2021 by Carolyn Burkey and Polly Snade of North Wales Outdoor Leaming who
carried out detailed administration and organisational work initially until they were able to
cary out some work with the local schools which resulted in a short film being completed.
Co. no: 08203739

CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
TRUSTEES. REPORT
FOR THE YEAR ENDED 31 MARCH 2021
FINANCIAL REVIEW
Results
The Statement of Financial Activrties for 2020-21 shows that a deficit arose on unrestricted
funds of £371 during the year, while there was a surplus of £2,886 on restricted funds.
At the end of the year the total net assets of the charity were £23,796, allocated between
£19 unrestricted and £23,777 restricted funds.
Unfortunately, as mentioned above, there were no fundraising activities in the year.
However, grants were received from Llanrhaeadr Community Council and Brenig Wind Farm
together with a welcome donation from Proarb.
The restricted funds re￿iVed and spent during the year related solely to the St Dyfnog's
Well Project.
Reserves policy
The charty recognises and accepts its responsibilrties as a charity, limited company and
employer to protect the financial viability and continuation of the organisation. In accordance
with good practice it is agreed that monies are allocated towards a reserve. The purpose of
maintaining adequate reserves are:
to ensure cash flow (eg. cover delays in revenue funding).
to cover unforeseen circumstances.
to provide the opportunty to attracuidentify alternative funding should existing funds
be subject to cutbacks.
to ensure that should funding cease, the organisation would be able to fulfill all of its
financial and legal obligations when wound up.
The trustees review the level of the reserves regularly and aim to increase the level of
unrestricted funds available while also sourcing additional funds for the project.
Going concern
The trustees have reviewed the current position and future plans and have concluded that
the going concern basis of accounting continues to be appropriate and continue to adopt this
in preparing the financial statements.
Principal funding sources
The principal funder of the project is the Heritage Fund which funds 90 % of relevant costs.
In addition to the financial support, HLF staff continue to provide support and advi￿ across
many aspects of the project.
FUTURE DEVELOPMENTS
Due to the onset of Covid the Heritage Fund kindly agreed to extend our project until the end
of 2022. As mentioned above work has finally started on the repairs to the Well basin and
the footpath work will commence by the end of January or beginning of February with a
completion date towards the end of March.
Interpretation panels are in the final stages of completion and should be in place in the
Church and by the Well by Easter time.
Co. no: 08203739

CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
TRUSTEES, REPORT
FOR THE YEAR ENDED 31 MARCH 2021
Following the departure of Carolyn Burkey and Polly Snape last Summer we have appointed
a new Community Engagement and Volunteer Coordinator, Julia Williams, and she has
been busy in developing activities to take place during 2022 including tree planting, path
creation, animal and biodiversity surveys. She will also be organising Forest School
activities as well as further work with the local schools.
Once further restriction on the gathering of people has been lifted, we will be looking to hold
further fundraising events. We are also looking at organising a week long event in August to
celebrate the completion on the project.
RESPONSIBILITIES OF THE TRUSTEES
The trustees (who are also directors for the purposes of company law) are responsible for
preparing the Trustees, Report and the financial statements in accordance with applicable
law and United Kingdom Accounting Standards (United Kingdom Generally Accepted
Accounting Practice).
Charity law requires the trustees to prepare financial statements that give a true and fair
view of the state of affairs of the charity and of its income and expenditure for the financial
year. In doing so, the trustees are required to:
select suitable accounting policies and apply them consistently;
make judgments and estimates that are reasonable and prudent;
state whether applicable accounting standards and statements of recommended
practice have been followed; and
prepare the accounts on a going concern basis unless it is inappropriate to presume
that the charty will continue in operation.
The trustees are responsible for maintaining proper accounting records which disclose with
reasonable accuracy at any time the financial position of the charty and to enable them to
ensure that the accounts comply with the Companies Act 2006. They are also responsible
for safeguarding the assets of the charity and hence for taking reasonable steps for the
prevention and detection of fraud and other irregularities.
In preparing this report, the trustees have taken advantage of the small companies,
exemptions provided by section 415A of the Companies Act 2006.
Approved by order of the board
H E Williams
Company Secretary
22 January 2022
Co. no: 08203739

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
CYMDEITHAS CADWRAETH LLANRHAEADR YC PRESERVATION SOCIETY
I report on the accounts for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity's trustees (who are also the directors of the company for the purposes of company
law), you are responsible for the preparation of the accounts in accordance with the requirements
of the Companies Act 2006 ("the 2006 Act").
Having satisfied myself that the accounts of the company are not required to be audited for this
year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect
of my examination of your charity's accounts as carried out under section 145 of the Charities Act
2011 ("the 2011 Act").
In carrying out my examination, I have followed the Directions given by the Charity Commission
(under section 145(5)(b) of the 2011 Act).
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention
which give me cause to believe that:
accounting records were not kept in accordance with section 386 of the Companies Act
2006. or
the accounts do not accord with such records; or
the accounts do not comply with relevant accounting requirements under section 396 of the
Companies Act 2006 other than any requirement that the accounts give a 'true and fair,
view which is not a matter considered as part of an independent examination" or
the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
SG Owens - AAT Licenced Member
SGO Accounting
Rhyd y Cilgwyn Lodge
Rhewl
Ruthin
LL15 2UB
IlJanuary 2022
Co. no: 08203739

Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society
Statement of Financial Activities
(including Income and Expenditure Account)
for the year ended 31 March 2021
Unrestricted Restricted
funds
funds
2021
2020
Note
Income from
Donations and legacies
750
3,830
4,580
3,476
Charitable activities
40,590
40,590
123,982
Total income
750
44,420
45,170
127,458
Expenditure
Charitable activities
1,121
41,534
42,655
111,660
Total expenditure
1,121
41,534
42,655
111,660
Net incomel(expenditure)
(371)
2,886
2,515
15,798
Transfer between funds
Net movement in funds
(371)
2,886
2,515
15,798
Reconciliatlon of funds
Funds at 1 April 2020
390
20,891
21,281
5,483
Funds at 31 March 2021
19
23,777
23,796
21,281
The notes on pages 9 to 11 fomi part of these accounts.
co. no: 08203739

Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society
Balance Sheet
as at 31 March 2021
Note
2021
2020
Fixed assets
Tangible assets
Current assets
Debtors
Cash at bank and in hand
10,012
14,134
5,386
31,772
24,146
37,158
Creditors: amounts falling
due within one year
(350)
(15,877)
Net current assets
23,796
21,281
Net assets
23,796
21,281
Charity funds
Unrestricted funds
19
390
Restricted funds
23,777
20,891
Total funds
23,796
21,281
The notes on pages 9 to 11 fonn part of these accounts.
The trustees consider that the charity is entitled to exemption from the requirement to have an audit under the
provisions of section 477 of the Companies Act 20[￿ ('the Acf) and members have not required the charity to obtain an
audit for the year in question in accordan￿ with section 476 of the Act.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to
accounting records and preparation of the financial ststements.
These financial statements have been prepared in accordan￿ with the provisions applicable to small companies
subject to the small companies regime and in accordan￿ with the Charities SORP (FRS 102).
Approved by t
board of trustees on 22 January 2022, and signed on their behalf by:
HE Williams - Trustee
co. no: 08203739

Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society
Notes to the Accounts
for the year ended 31 March 2021
1 Accounting policies
The principal accounting policies adopted in the preparation of the financial statements are set out below. They
have been applied consistently during the period.
a Basis of preparation
The financial statements have been prepared in accordan￿ with the Companies Act 2006 and the Charities
SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practi￿ applicable to
charities preparing their accounts in accordan￿ with the Financial Reporting Standard 102 (effective January
2015),, and on the going con￿rn basis. Assets and liabilities are initially recognised at historical cost value
unless otherwise stated in the relevant accounting policy.
The charity meets the defi.nition of a public benefit entity under FRS 102.
b Fund accounting
Unrestricted funds can be used in accordan￿ with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular ￿stricted purposes within the objects of the charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
C Income recognition
All income is recognised On￿ the charity has entstlement to the income, it is probable that the income will be
re￿iVed and the amount of the income re￿1vable can be measured reliably.
d Expenditure recognition
Expenditure is recognised on an accruals basis when a liability is incurred.
e Operating leases
Rentals payable under operating leases, where substantially all the risks and rewards of ownership remain with
f Pensions
The charity operates a defined contribution pension scheme. Contributions payable to the scheme are charged
to the Statement of Financial Activities in the period to which they relate.
g Company ststus
The charity is a company limited by guarantee. In the event of the company being wound up, the liability in
respect of the guarantee is limited to £1 per member of the company.
h Going concern
Just before the financial year the Wolrd Health Organisation (WHO) declared Covid-19 as a worldwide
pandemic. In relation to this the trustees have reviewed the charity's performan￿ and all other considerations,
and as a result believe that the going con￿rn basis is reasonable.
co. no: 08203739

Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society
Notes to the Accounts
for the year ended 31 March 2021 (continued)
Total
2021
Total
2020
Unrestricted Restricted
2 Donations and legacies
Donations and fundraising
750
3,830
4,580
3,476
3 Charitable activities - income
St Dyfnog's Well Project
40,590
40,590
123,982
4 Charitable activities - expenditure
St Dyfnog's Well Project
Staff costs (including salary)
Contractors - community engagement
Repair & conservation work
Interpretation
Architect & lead consultant
Survey work
Archaeological work
Recruitment
Professional fees
Insurance
9,074
2,416
16,708
7,095
4,216
935
900
190
9,074
2,416
16,708
7,095
4,216
935
900
190
550
571
19, 778
64, 770
6, 739
10, 142
3, 188
6,360
73
550
571
610
Total
1,121
41,534
42,655
111,660
5 Trustees. remuneration, expenses and related party transactions
There was no trustees, remuneration during the year, nor were any expenses claimed (2020 - nil).
6 Staff costs
Staff costs during the year were as follows:
2021
2020
Wages and salaries
Social security costs
Pension costs
Other staff costs
8,693
18,333
151
230
443
1,002
9,074
19,778
The average number of employees during the period was as follows:
No.
No.
Project manager
No employees received emoluments exceeding £60,000 per annum.
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10

Cymdeithas Cadwraeth Llanrhaeadr YC Preservation Society
Notes to the Accounts
for the year ended 31 March 2021 (continued)
7 Debtors
2021
2020
Debtors and prepayments
10,012
5,386
8 Creditors: amounts falling due in less than one year
2021
2020
Social security & other taxes
Other creditors and accruals
876
15,001
350
350
15,877
9 Movement in funds
Asat
01.04.2020
Income
Expenditure
Asat
31.03.2021
Unrestricted funds
390
750
(1,121)
19
390
750
1,121
19
Restricted funds (see Trustees. Report)
St Dyfnog's Well Project
Heritage Fund (HLF)
Thomas Howell
Llanrhaeadr Communty Council
Tir Mostyn Windfarm
Brenig Windfarm
Donations & fvndraising
HMRC ~ Coronavirus Job Retention Scheme
16,141
3,000
750
500
33,949
(35,938)
14,152
3,000
750
500
2,845
2,530
2,845
3,830
3,796
500
(1,800)
(3,796)
20,891
44,420
41,534
23,777
Total
21,281
45,170
(42,655)
23,796
10 Analysis of net assets between funds
Fund balances at 31 March 2021 are represented by:
Restricted Unrestricted
funds
funds
Total
Net current assets
23,777
19
23,796
Net assets
23,777
19
23,796
11 Lease of property
In February 2019 the company entered into a 25-year lease, at a rent of £1 per annum, with the owners of St
Dyfnog's Well and surrounding woodland in Llanrhaeadr YC.
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