Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month From 24 9 2020 To
Day Month Year 30 9 2020
Section A Reference and administration details
Charity name Lewes Festival of Song
Other names charity is known by Registered charity number (if any) 1185478
None
Charity's principal address Flat 7 Landport Farmhouse 19 Hayward Road Lewes Postcode BN7 2EA
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| John Galt | Chair | |||
| Richard Moore | Treasurer | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year | |
|---|---|---|
| NancyCooley | ||
| Susanne Hoebel | 24-09-2019 - 01-09-2020 | |
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive | or names of senior staff members (Optional information) | |
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document CIO Foundation Trust (eg. trust deed, constitution)
How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation]
- Trustee selection methods (eg. appointed by, elected by)[Board of Trustees]
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To advance, improve, develop and maintain public education in, and appreciation of, the art and science, of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.
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The Board of Trustees have met regularly throughout the year to plan future events and to address the circumstances occasioned by the pandemic.
All Trustees on appointment were made aware of the guidance issued by the Charity Commission relating to the provision of public benefit and have endeavoured to ensure that some performances occur.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Festival’s planned programme of live concerts was regretfully cancelled because of the COVID-19 pandemic as was a fund-raising concert in the spring of 2020.
The Trustees have explored different ways of providing Festival events online in order to continue to meet our objectives.
Whilst it was not possible within our limited budget to hold the annual Festival online we are immensely grateful to Paul and Carol Kelly who have filmed and recorded the performances they were scheduled to give in the spring. This was released for public viewing on November 24 th 2020. There was no charge to view the concert although we received a number of donations.
The planned 2020 Festival programme will (we hope) be delivered as usual at St. Anne’s Church in Lewes in 2021. Some advance payments have been made to performers who are able to commit to the 2021 series.
Additional details of objectives and activities (Optional information)
The Trustees were sorry to lose the services of Susanne Hoebel as Trustee and Secretary in 2020 and wish her well in her new endeavours.
Volunteers support the Festival in a number of ways including the production and proof reading of programme material and event-day management.
You may choose to include further statements, where relevant, about:
We are very pleased that Cesca Eaton has offered to manage the Festival in 2021.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
This has been an especially challenging year for performance based organisations.
The Festival has worked hard to secure the services of some musicians for the annual three days of concerts in July 2021.
Whilst it is very disappointing that live events are not viable in 2020 we are excited at the availability of the ‘Retracing Our Steps’ online concert which will be available from November 24[th] .
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Section E Financial review
Brief statement of the charity’s policy on reserves
The Festival does not have paid staff or fixed commitments and does not maintain a policy on reserves.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
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You may choose to include The Festival is very grateful to the Chalk Cliff Trust for once again making
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additional information, where a grant to support our activities and also to the many individual donors
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relevant about: who have made contributions.
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the charity’s principal sources of funds (including Income raised in the current year will be used to seed fund the Festival in
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any fundraising); 2021.
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how expenditure has supported the key objectives Our Piano Fund is being maintained in a separate savings account. of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Position (eg Secretary, Chair, etc) Date
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| Lewes Festival of Song |
Lewes Festival of Song |
Lewes Festival of Song |
1185478 | CC16a | |
|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||
| For the period from |
Period start date 01-10-2019 |
To | Period end date 30-09-2020 |
||
| Section A Receipts and payments | |||||
| A1 Receipts | Unrestricted funds to the nearest £ |
to the nearest £ Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
| Donations | 2,497 | - | - | 2,497 | - |
| Grants | 3,000 | - | - | 3,000 | - |
| Ticket sales | 3,095 | - | - | 3,095 | - |
| Interest Income | 9 | - | - | 9 | - |
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| Sub total(Gross income for AR) | 8,601 |
- | - | 8,601 | - |
| A2 Asset and investment sales, (see table). | |||||
| - | - | - | - | ||
| - | - | - | - | - | |
| Sub total | - | - | - | - | - |
| Total receipts A3 Payments |
|||||
| 8,601 | - | - | 8,601 | - | |
Subscriptions |
96 | - | - | 96 | - |
| Payments to Musicians | 925 | - | - | 925 | - |
| Printing | 112 | - | - | 112 | - |
| Website design and maintenance | 147 | - | - | 147 | - |
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| Sub total | 1,280 | - | - | 1,280 | - |
| A4 Asset and investment purchases, (see table) | |||||
| - | - | - | - | ||
| - | - | - | - | ||
| Sub total | - | - | - | - | - |
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
|||||
| 1,280 | - | - | 1,280 | - | |
| 7,321 | - | - | 7,321 | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| 7,321 | - | - | 7,321 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Details | to nearest £ Unrestricted funds |
to nearest £ Restricted funds |
to nearest £ Endowment funds |
|---|---|---|---|---|
| Current Account | 6,169 | - | - | |
| Savings Account | 4,009 | - | - | |
| - | - | - | ||
| Details Total cash funds (agree balances with receipts and payments account(s)) |
10,178 | - | - | |
| Agreement Error | OK to nearest £ Restricted funds |
OK | ||
| to nearest £ Unrestricted funds |
to nearest £ Endowment funds |
|||
| Equity on becoming a Charity | 2,857 | - | - | |
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
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| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Signature | ||||
| Date of approval |
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