## **Trustees' Annual Report for the period** 

Period start date Period end date Day Month Year Day Month **From** 24        9          2020 **To** 

Day Month Year 30        9          2020 

## Section A                        Reference and administration details 

**Charity name Lewes Festival of Song** 

**Other names charity is known by Registered charity number (if any) 1185478** 

**None** 

**Charity's principal address Flat 7 Landport Farmhouse 19 Hayward Road Lewes Postcode BN7 2EA** 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||John Galt|Chair|||
||Richard Moore|Treasurer|||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

||**Name**|**Dates acted if not for whole year**|
|---|---|---|
||NancyCooley||
||Susanne Hoebel|24-09-2019 - 01-09-2020|
||||



March **2012** 

**TAR** 

1 



|**Names and addresses of advisers (Optional information)**<br>**Type of adviser**<br>**Name**<br>**Address**|**Names and addresses of advisers (Optional information)**<br>**Type of adviser**<br>**Name**<br>**Address**|**Names and addresses of advisers (Optional information)**<br>**Type of adviser**<br>**Name**<br>**Address**|
|---|---|---|
||||
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|**Name of chief executive**|**or names of senior staff members (Optional information)**||
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## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document CIO Foundation Trust (eg. trust deed, constitution) 

How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation] 

- Trustee selection methods (eg. appointed by, elected by)[Board of Trustees] 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

To advance, improve, develop and maintain public education in, and appreciation of, the art and science, of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals. 

March **2012** 

**TAR** 

2 



The Board of Trustees have met regularly throughout the year to plan future events and to address the circumstances occasioned by the pandemic. 

All Trustees on appointment were made aware of the guidance issued by the Charity Commission relating to the provision of public benefit and have endeavoured to ensure that some performances occur. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

The Festival’s planned programme of live concerts was regretfully cancelled because of the COVID-19 pandemic as was a fund-raising concert in the spring of 2020. 

The Trustees have explored different ways of providing Festival events online in order to continue to meet our objectives. 

Whilst it was not possible within our limited budget to hold the annual Festival online we are immensely grateful to Paul and Carol Kelly who have filmed and recorded the performances they were scheduled to give in the spring.  This was released for public viewing on November 24 th 2020.  There was no charge to view the concert although we received a number of donations. 

The planned 2020 Festival programme will (we hope) be delivered as usual at St. Anne’s Church in Lewes in 2021.  Some advance payments have been made to performers who are able to commit to the 2021 series. 

## **Additional details of objectives and activities (Optional information)** 

The Trustees were sorry to lose the services of Susanne Hoebel as Trustee and Secretary in 2020 and wish her well in her new endeavours. 

Volunteers support the Festival in a number of ways including the production and proof reading of programme material and event-day management. 

You **may choose** to include further statements, where relevant, about: 

We are very pleased that Cesca Eaton has offered to manage the Festival in 2021. 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

March **2012** 

**TAR** 

3 



Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

This has been an especially challenging year for performance based organisations. 

The Festival has worked hard to secure the services of some musicians for the annual three days of concerts in July 2021. 

Whilst it is very disappointing that live events are not viable in 2020 we are excited at the availability of the ‘Retracing Our Steps’ online concert which will be available from November 24[th] . 

March **2012** 

**TAR** 

4 



**Section E                    Financial review** 

**Brief statement of the charity’s policy on reserves** 

The Festival does not have paid staff or fixed commitments and does not maintain a policy on reserves. 

**Details of any funds materially in deficit** 

None 

## **Further financial review details (Optional information)** 

- You **may choose** to include The Festival is very grateful to the Chalk Cliff Trust for once again making 

- additional information, where a grant to support our activities and also to the many individual donors 

- relevant about: who have made contributions. 

- the charity’s principal sources of funds (including Income raised in the current year will be used to seed fund the Festival in 

- any fundraising); 2021. 

- how expenditure has supported the key objectives Our Piano Fund is being maintained in a separate savings account. of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** 

**Full name(s) Position (eg Secretary, Chair, etc) Date** 

March **2012** 

**TAR** 

5 



||**Lewes Festival of Song**<br>|**Lewes Festival of Song**<br>|**Lewes Festival of Song**<br>|**1185478**|**CC16a**|
|---|---|---|---|---|---|
||**Receipts andpayments accounts**|||||
||**For the period**<br>**from**|Period start date<br>01-10-2019|**To**|Period end date<br>30-09-2020||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**|**Unrestricted**<br>**funds**<br>**to the nearest      £**|**to the nearest £**<br>**Restricted**<br>**funds**|**to the nearest £**<br>**Endowment**<br>**funds**|**Total funds**<br>**to the nearest £**|**Last year**<br>**to the nearest £**|
|Donations|**2,497**|**-**|**-**|**2,497**|**-**|
|Grants|**3,000**|**-**|**-**|**3,000**|**-**|
|Ticket sales|**3,095**|**-**|**-**|**3,095**|**-**|
|Interest Income|**9**|**-**|**-**|**9**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**_(Gross income for AR)_|**8,601**<br>|**-**|**-**|**8,601**|**-**|
|||||||
|**A2 Asset and investment sales, (see table).**||||||
||**-**|**-**|**-**|**-**||
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**|**-**|**-**|**-**|**-**|**-**|
|**_Total receipts_**<br>**A3 Payments**||||||
||**8,601**|**-**|**-**|**8,601**|**-**|
|||||||
|<br>Subscriptions|**96**|**-**|**-**|**96**|**-**|
|Payments to Musicians|**925**|**-**|**-**|**925**|**-**|
|Printing|**112**|**-**|**-**|**112**|**-**|
|Website design and maintenance|**147**|**-**|**-**|**147**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**|**1,280**|**-**|**-**|**1,280**|**-**|
|||||||
|**A4 Asset and investment purchases, (see table)**||||||
||**-**|**-**|**-**|**-**||
||**-**|**-**|**-**|**-**||
|**_Sub total_**|**-**|**-**|**-**|**-**|**-**|
|**_Total payments_**<br>**_Net of receipts/(payments)_ **<br>**A5 Transfers between funds**<br>**A6 Cash funds last year end**<br>**_Cash funds this year end_ **||||||
||**1,280**|**-**|**-**|**1,280**|**-**|
|||||||
||**7,321**|**-**|**-**|**7,321**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**7,321**|**-**|**-**|**7,321**|**-**|





## **Section B Statement of assets and liabilities at the end of the period** 

|**Categories**<br>**B1 Cash funds**<br>**B2 Other monetary assets**<br>**B3 Investment assets**<br>**B4 Assets retained for the charity’s own use**<br>**B5 Liabilities**<br>Signed by one or two trustees on behalf of all the trustees|**Details**|**to nearest £**<br>**Unrestricted**<br>**funds**|**to nearest £**<br>**Restricted**<br>**funds**|**to nearest £**<br>**Endowment**<br>**funds**|
|---|---|---|---|---|
||Current Account|**6,169**|**-**|**-**|
||Savings Account|**4,009**|**-**|**-**|
|||**-**|**-**|**-**|
||**Details**<br>**_Total cash funds_**<br>(agree balances with receipts and payments<br>account(s))|**10,178**|**-**|**-**|
|||Agreement Error|OK<br>**to nearest £**<br>**Restricted**<br>**funds**|OK|
|||**to nearest £**<br>**Unrestricted**<br>**funds**||**to nearest £**<br>**Endowment**<br>**funds**|
||Equity on becoming a Charity|**2,857**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
||**Details**|**Fund to which**<br>**asset belongs**|**Cost (optional)**|**Current value**<br>**(optional)**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||**Details**|**Fund to which**<br>**asset belongs**|**Cost (optional)**|**Current value**<br>**(optional)**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||**Details**|**Fund to which**<br>**liability relates**|**Amount due**<br>**(optional)**|**When due**<br>**(optional)**|
||||**-**||
||||**-**||
||||**-**||
||||**-**||
||||**-**||
||Signature||||
|||||Date of<br>approval|
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