Trustees, Annual Report for the period 1st January 2024 To 31st December 2024 Charity name: Hereford Allolments and Leisure Gardeners (HALGSI Charity registration number: 1185338 Objectives and Activities Swrnnary of the purpos05 of the chaiity as Set out in its governing document To further or benefrt Ihe dents of Hereford arKI surroundirvJ newjhbouthood, wilhoLrt distinction of gender, sexual ortentation, r or of Faililt131, religKlUS or other wnions by provKling alloknent faciltlies in the interests of scKial welfare for recreati and leisure time (Kcupab"on with the obJ'eGtive of improving the conditions of life for the residents Summary of the maln actlvltles tn relatlon to those purposes for the publlc bonefiL bn particular. tho actiYili projects or services iderrtifiod in the accounts. To provide an effedive administration system for the allotmènts, induding Eetting. rent collection and watting list management The trustees mantain up to date details of all plot holders. To ensure that allotment IoIS and sites are well maintained, the trustees lY on the stte reps to keep them informed at the regular monthly meetings. To ensure finanaal sustainabilty the treasurer keeps the committee infomwl of costs at the monthly meetings. To operate in a transparent aNI open way ensuring that allotments are let and managed in an Uitable way and in awdance with any legislation. We have secured part fundiry for two compct loil8ts at Eign and Westfaling site, to be instalted earfy 2025. This will be a financial benefrt as V•E previously rented portaloos. A contsiner was purchased for Corporthn Site to safely secure equipment. We were offered a plot of land to the rear of Boycott Road, Hef0rd which was previously used as a play area. engaged the services of a annIng consultant who successfully applied for a Certificate of Lawfulness to change the use to allotments. We are Curr apYing planning pemiission to allow vehide access and tempjrary strucaures on site. This site should be in use before the summer- we antiopate a maximum of 20 allotments. Stat•mont confirnilng whether the trustso have had rega to the guidan¢e Issued by the Charity C<xnmission on pubk bmefft The trustees c¢)nsbr thal they have coMpld with their required duties and have due regard to the public guidance published by the Charity Commission.
Administrallon and 0ratIon managnent This is undertaken by trustees on a voluntary basis. the main responsabilities being Treasurer, Letting secretary and Secretary. We have some assistance from the Cty Counol, who own the allotments and this has been particularly challenging in 2024 with the reknrement of the Town Clerk arKI the replament resigning. A new Town Clerk is due to be appointed in March 2025. We maintain membership of the National Asso¢iation of Allotment and Leisure Gardeners. making use of their legal and other thice. also dtscounted seed orderiro from Kings. Structure and Goveman HALGS ts Charttabte Incorporated Organisation (CIO) and our goveming document is our constitution. Mr Mark Robinson. an existiThJ plot holder. agreed to become a Trustee in Ortober 2024 We have hvo Trustee vacancies at present Copies of the Tenancy Agr88ment, Rules, Twms arKJ CorKJitions can be found on the website www. herefordallotments co.uk Mr Derek Mumford resigned as lettiTrJ secretary in NovemtEr 2024, but is remaining as a Trustee. The committee are very appreciative of all the extra Work he has put into the ro over many year5. Site Reps '. The day to day wnning of the sites is manapj through site who let new plots and discuss with individuals any poorly managed plots. They send reports on a monthly basis to the Trustees. btidge-Helen Cow Bennett resfted as site rep in August 2024, due to personal reasons and the Trustees were very grateful for all the she did and particularly her work liaising with Madley primary school and Our Lady's Catholic ptimary school. The children collecled and tsked vegetables, assisted by plot holders vtho are chefs. Mr Dan Watkins became site rep for Drybridge September 2024. Eign- We welcomed back Chris Yapp aswte rep. folkming Sam Petkins retiremerrt at the er of 2023. Holmer- Mrs Sharon Ba retired as assistant site rep in August 2024 and the Trustees thank her for all the support over rnY years. Mr Marf( Robinson took over as assistant site rep. Rockfield - David arKI Silvia Fletcher resigned in March 2024. The trustees accepted their resignation and thanked them for all their help over years. The trustees advertised for a new rep amongst the plot hoklers and continued to discuss options wrth Sylvia and David. It wa5 agreed in September 2024 that DavKI would relum as the Site rep, with Sylvia being assistant SFte rep doing the computer and admin work.
Future Plans To have a loTrJ lease from the CFty Coun¢AI the allotmwrt site5. To increase the number of sites around ts ¢ty- Ross Road, Holmer are main possibilities at wesenL Develop doser links with similar charthes to Supp initiatives that promote overall well- being, improve mental h&alth. Consider the financial sustainability of FLALGS revise rents as necessary to ensure the organi&qtion can operate. Financial Review Our income for the year from rents arKI a small grant Hereford City Council amounted to £26,620.86 and our totsl expendtiure was £30,830.16 for the year 2024. We had a loss of £4,209.30. Our reseNes at 31# December 2024 were £41.188.83. Our main outgoings are the general rnaintenan of the sites and l am very gratthl to the Site reps and Trustees undertake a lot general tidying wrth assistance from some plotholders who have a pride in their indivtdual site. This volunteer work does keep our Costs A copy of the examined accounts f(Y 2024 are atta[*d to this reporL Reference and Administrative details Charity name Hereford Allotments and Leisure Gardeners Other name the charity uses HALGS Registered charity number 1185338 Website www.herefordallotments.co.uk Chariils wincipal address The Fred Bulmer Centre Wall Street Hereford HR4 9HP
Names of the charity trustees who manage the charity Datss acted rfnot for*4NJl• Trustee name 011S¢e111 any) Name of person lor body} entied John Rosser Pauline Shannon Life President Chair Derek Mumford Letting Secretsry Treasurer Val Simms Natasha Bennett Secretary Roy Matthews Malcolm Watkin Mark Robinson 2111012024 10 Names and addresses of advisers (Optional infomMlion) of adviser Name Address Independent Examiner Andrew Houston R J Francis Marshall Business Centre Faraday Road Hereford HR4 gNS Bankers Santander UK Declarations The trustaes declare that they have approved tho trustees, report aljovo. Signed on behalf of the 's trnstees Signature(s) Full namels) Position leg Secretary. Chair, etc -TeL£ 02S
HEREFORD ALLOTMENT AND LEISURE GARDENERS, socIErY LIMITED RECEIPT AND PAYMENT ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 RJ FRANCIS AND CO. Chartered Accountants & Registered Avditors Marshall Business Centre Faraday Road Hereford HR4 9NS
HEREFORD ALLOTMENT AND LEISURE GARDENERS, SOCIETY LIMITED Inde endent Examiner's Re I report on the accountsof Hereford Allotment and leisure Gardenerg Society Limited forthe year ended 31 December2024. which areset out on pa8e5 1 to 2. Respertive responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees considef that an audit is not required ft)r this year under section 144121 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Art: 2. to follow the procedure5 laid down in the general Directions given by the Charity Commission under section 14515llbl of the 2011 Act:and to state whether particular matters have come to myattention. Basis of independentexaminerfs report My examination was carried out in accordance with the general directions given bythe Charity Commission. An examination include5 a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation5 from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion isgiven as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. Independent examiner's Statement In connection with rny examination. no matter has come to my attention: whichgives me reasonable cause to beIve that in any material respect therequirements: a. to keep accounting records in accordance with section 130 of the 2011Act-and b. to prepare accounts which accord with the accounting record5 and comply with the accounting requirements of the 2011 Act have not been met or 2. to which. in my opinion. attention should be drawnto enable a proper understanding of the accounts to be reached. Signed.. A A Houston FCA ON BEHALF OF RJ FRANCIS & CO Chartered Accountsnts Suites 1- 3 Marshall Business Centre Faraday Road Hef0rd HR4 9NS Date.. 13 March 2025
HEREFORD ALLOTMENTS AND LEISURE GARDENERS RECEIPT AND PAYMENT ACCOUNTS FOR THE YEAR ENDED 31- DECEMBER 2024 2024 2023 Income Admin Rent Hereford City Council Other Income 3,461 14.798 3,282 14,512 9,915 285 362 26,621 27,994 Ex enses Repairs and Maintenance Water Office Costs Expenses Competition Insurance AccountanrylLegal and Fees Bank Charges/ Refunds Travel and Sundry Equipment 19,016 1,487 1,263 721 1.450 652 4,331 12 16.615 3.423 1.534 785 1.456 694 3.62S 30 98 1,8(K) 54 30.830 28,216 Deficit of Expenditure over Income -4,209 -222 2024 2023 Net Receipts / Payments Cash Funds Year End -4,209 45.398 -222 45,620 41.189 45,398 Signed by the Treasurer, on behalf of the trustees