Trustees, Annual Report for the period
1st January 2024 To 31st December 2024
Charity name: Hereford Allolments and Leisure Gardeners (HALGSI
Charity registration number: 1185338
Objectives and Activities
Swrnnary of the purpos05 of the chaiity as Set out in its governing document
To further or benefrt Ihe ￿dents of Hereford arKI surroundirvJ newjhbouthood, wilhoLrt distinction of
gender, sexual ortentation, r* or of Faililt131, religKlUS or other wnions by provKling alloknent
faciltlies in the interests of scKial welfare for recreati￿ and leisure time (Kcupab"on with the obJ'eGtive
of improving the conditions of life for the residents
Summary of the maln actlvltles tn relatlon to those purposes for the publlc bonefiL bn
particular. tho actiYili* projects or services iderrtifiod in the accounts.
To provide an effedive administration system for the allotmènts, induding Eetting.
rent collection and watting list management The trustees mantain up to date
details of all plot holders.
To ensure that allotment I￿oIS and sites are well maintained, the trustees ￿lY on
the stte reps to keep them informed at the regular monthly meetings.
To ensure finanaal sustainabilty the treasurer keeps the committee infomwl of
costs at the monthly meetings.
To operate in a transparent aNI open way ensuring that allotments are let and
managed in an ￿Uitable way and in awdance with any legislation.
We have secured part fundiry for two compc*t loil8ts at Eign and Westfaling site,
to be instalted earfy 2025. This will be a financial benefrt as V•E previously rented
portaloos.
A contsiner was purchased for Corporthn Site to safely secure equipment.
We were offered a plot of land to the rear of Boycott Road, He￿f0rd which was
previously used as a play area. engaged the services of a ￿annIng consultant
who successfully applied for a Certificate of Lawfulness to change the use to
allotments. We are Curr￿ ap￿Ying planning pemiission to allow vehide
access and tempjrary strucaures on site. This site should be in use before the
summer- we antiopate a maximum of 20 allotments.
Stat•mont confirnilng whether the trustso have had rega￿ to the guidan¢e Issued by the
Charity C<xnmission on pubk bmefft
The trustees c¢)nsb*r thal they have coMpl￿d with their required duties and have due
regard to the public guidance published by the Charity Commission.

Administrallon and 0￿ratIon￿ manag￿nent
This is undertaken by trustees on a voluntary basis. the main responsabilities being
Treasurer, Letting secretary and Secretary. We have some assistance from the
Cty Counol, who own the allotments and this has been particularly challenging in
2024 with the reknrement of the Town Clerk arKI the repla￿ment resigning. A new
Town Clerk is due to be appointed in March 2025.
We maintain membership of the National Asso¢iation of Allotment and Leisure
Gardeners. making use of their legal and other thice. also dtscounted seed
orderiro from Kings.
Structure and Goveman
HALGS ts Charttabte Incorporated Organisation (CIO) and our goveming document
is our constitution.
Mr Mark Robinson. an existiThJ plot holder. agreed to become a Trustee in Ortober
2024
We have hvo Trustee vacancies at present
Copies of the Tenancy Agr88ment, Rules, Twms arKJ CorKJitions can be found on
the website www. herefordallotments co.uk
Mr Derek Mumford resigned as lettiTrJ secretary in NovemtEr 2024, but is
remaining as a Trustee. The committee are very appreciative of all the extra Work
he has put into the ro￿ over many year5.
Site Reps '.
The day to day wnning of the sites is manapj through site who let new plots and
discuss with individuals any poorly managed plots. They send reports on a monthly
basis to the Trustees.
btidge-Helen Cow Bennett res￿fted as site rep in August 2024, due to
personal reasons and the Trustees were very grateful for all the she did and
particularly her work liaising with Madley primary school and Our Lady's Catholic
ptimary school. The children collecled and ts￿ked vegetables, assisted by plot holders
vtho are chefs. Mr Dan Watkins became site rep for Drybridge September 2024.
Eign- We welcomed back Chris Yapp aswte rep. folkming Sam Petkins retiremerrt at
the er￿ of 2023.
Holmer- Mrs Sharon Ba￿ retired as assistant site rep in August 2024 and the
Trustees thank her for all the support over rn￿Y years. Mr Marf( Robinson took over as
assistant site rep.
Rockfield - David arKI Silvia Fletcher resigned in March 2024. The trustees accepted
their resignation and thanked them for all their help over years. The trustees
advertised for a new rep amongst the plot hoklers and continued to discuss options
wrth Sylvia and David. It wa5 agreed in September 2024 that DavKI would relum as the
Site rep, with Sylvia being assistant SFte rep doing the computer and admin work.

Future Plans
To have a loTrJ lease from the CFty Coun¢AI the allotmwrt site5.
To increase the number of sites around ts ¢ty-
Ross Road, Holmer are main possibilities at wesenL
Develop doser links with similar charthes to Supp￿ initiatives that promote overall well-
being, improve mental h&alth.
Consider the financial sustainability of FLALGS revise rents as necessary to ensure the
organi&qtion can operate.
Financial Review
Our income for the year from rents arKI a small grant Hereford City Council amounted
to £26,620.86 and our totsl expendtiure was £30,830.16 for the year 2024. We had a loss of
£4,209.30.
Our reseNes at 31# December 2024 were £41.188.83.
Our main outgoings are the general rnaintenan￿ of the sites and l am very gratthl to the
Site reps and Trustees undertake a lot general tidying wrth assistance from some
plotholders who have a pride in their indivtdual site. This volunteer work does keep our Costs
A copy of the examined accounts f(Y 2024 are atta[*￿d to this reporL
Reference and Administrative details
Charity name
Hereford Allotments and Leisure Gardeners
Other name the charity uses
HALGS
Registered charity number
1185338
Website
www.herefordallotments.co.uk
Chariils wincipal address
The Fred Bulmer Centre
Wall Street
Hereford
HR4 9HP

Names of the charity trustees who manage the charity
Datss acted rfnot for*4NJl•
Trustee name
011S¢e111 any)
Name of person lor body} enti￿ed
John Rosser
Pauline Shannon
Life President
Chair
Derek Mumford
Letting Secretsry
Treasurer
Val Simms
Natasha Bennett
Secretary
Roy Matthews
Malcolm Watkin
Mark Robinson
2111012024
10
Names and addresses of advisers (Optional infomMlion)
of adviser
Name
Address
Independent
Examiner
Andrew Houston
R J Francis
Marshall Business Centre
Faraday Road
Hereford
HR4 gNS
Bankers
Santander UK
Declarations
The trustaes declare that they have approved tho trustees, report aljovo.
Signed on behalf of the
's trnstees
Signature(s)
Full namels)
Position leg Secretary.
Chair, etc
-TeL£
02S

HEREFORD ALLOTMENT AND
LEISURE GARDENERS, socIErY LIMITED
RECEIPT AND PAYMENT ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2024
RJ FRANCIS AND CO.
Chartered Accountants
& Registered Avditors
Marshall Business Centre
Faraday Road
Hereford
HR4 9NS

HEREFORD ALLOTMENT AND
LEISURE GARDENERS, SOCIETY LIMITED
Inde
endent Examiner's Re
I report on the accountsof Hereford Allotment and leisure Gardenerg Society Limited forthe year ended 31
December2024. which areset out on pa8e5 1 to 2.
Respertive responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees considef that an
audit is not required ft)r this year under section 144121 of the Charities Act 2011 (the 2011 Act) and that an
independent examination is needed.
It is my responsibility to..
examine the accounts under section 145 of the 2011 Art:
2. to follow the procedure5 laid down in the general Directions given by the Charity Commission under
section 14515llbl of the 2011 Act:and
to state whether particular matters have come to myattention.
Basis of independentexaminerfs report
My examination was carried out in accordance with the general directions given bythe Charity Commission.
An examination include5 a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and
seeking explanation5 from you as trustees concerning any such matters. The procedures undertaken do not provide
all the evidence that would be required in an audit, and consequently no opinion isgiven as to whether the accounts
present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner's Statement
In connection with rny examination. no matter has come to my attention:
whichgives me reasonable cause to beI￿ve that in any material respect therequirements:
a. to keep accounting records in accordance with section 130 of the 2011Act-and
b. to prepare accounts which accord with the accounting record5 and comply with the accounting
requirements of the 2011 Act have not been met or
2. to which. in my opinion. attention should be drawnto enable a proper understanding of the accounts to be
reached.
Signed..
A A Houston FCA
ON BEHALF OF RJ FRANCIS & CO
Chartered Accountsnts
Suites 1- 3 Marshall Business Centre
Faraday Road
He￿f0rd
HR4 9NS
Date.. 13 March 2025

HEREFORD ALLOTMENTS AND LEISURE GARDENERS
RECEIPT AND PAYMENT ACCOUNTS
FOR THE YEAR ENDED 31- DECEMBER 2024
2024
2023
Income
Admin
Rent
Hereford City Council
Other Income
3,461
14.798
3,282
14,512
9,915
285
362
26,621
27,994
Ex
enses
Repairs and Maintenance
Water
Office Costs
Expenses
Competition
Insurance
AccountanrylLegal and Fees
Bank Charges/ Refunds
Travel and Sundry
Equipment
19,016
1,487
1,263
721
1.450
652
4,331
12
16.615
3.423
1.534
785
1.456
694
3.62S
30
98
1,8(K)
54
30.830
28,216
Deficit of Expenditure over Income
-4,209
-222
2024
2023
Net Receipts / Payments
Cash Funds Year End
-4,209
45.398
-222
45,620
41.189
45,398
Signed by the Treasurer, on behalf of the trustees