Trustees, Annual Report for the period 1¥t January 2023 to 31st December 2023 Charity name: Hereford Allotments and Leisure Gardeners (HALGS) Charity registration number: 1185338 Objectives and Activities Summary of the purposes of the chartty as set out in its governing document To further or benefil the residents of Hereford and surrounding neighbourhood, without distinction of gender, sexual orientation, race or of political, religious or other opinions by provtding allotment facilrties in the interests of sorial welfare for recreation and leisure time oGGupation with the objective of improving the conditions of life for the residents Summary of the main activities in relatlon to those purposes for the public benefft, in particular. the activities, projects or services identified In the accounts. To provid8 an effective administration system for the allotments it manages, including létting, rent collection and waiting list management. This will ensure that allotment plots are kept in good condition and sites are well managed, to promote wellbeing amongst its members. To balan income and expendff(ure to ensure financial sustainability. To publicise the availability of allotments and promote allotmerts as a leisure activity via the website. To improve the knowledge and skills of plot holders to better use and manage their allotments and be environmentally and wild life friendly. To operate in a transparent and open way and ensuring that allotments are let and managed in an equitable way, in accordan with any legislation. Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public bener The trustees consider they have complied wtth their required duties and have due regard to the public guidance published by the Charity Commission. Structure, Governance and Operational Management Our governing document is our constitution, we are a Charitable Incorporated Organisation (ClO}. We hold monthly meetings {except December) for site representatives to discuss their monthly reports and issues on sites with the trustees. A third of the longest standing trustees stand down at the AGM and can stand for re-election, if they wish. TrLJStees can be anyone with an interest in allotments and their promotion in Hereford, but are generally allotment holders. The HALGS tenancy agreement, rules: terms and conditions can be found on the Vbsite vhvw.herefordallotments.co.uk
Administration and Operational Management This is on a voluntary basis undertaken by trustees. The main areas are finan, letting of plots and communication with plot holders. Trustees also have contact with the City Council who are responsible for some aspects of the allotments. The different sites are managed through volunteers who deal with practical matters on ea¢h site and report any COnrnS to the trustees via a monthly report. Mrs Jo Sims resigned as a trustee on 10101123, due to work commitments We continue to maintain membetship of the National Association of Allotment and Leisure Gardeners, making use of their legal and general information on allotments. It also has the benefrt of seed ordering from Kings for a reduced cost. The Financial Conduct Authority confirmed cancellation of the registration held by the Hereford Allotments and Leisure Gardeners Society Ltd on 0910312023. We applied to lease some land for more allotments off Ross Road. unfortunately we could not get planning pemiission for change of use. The Trustees hope to re visit this in 2024. Improvement to the gate and opening at Holmer site for safety of accessing the site. this cost was shared wrth the City Council. Nine hol bins were ordered with the assistance of a grant from the City Council Drybridge site organised a seed swap and held a visit for thool children to sample fruit grown on the allotment and complete a bug hunt. Future Plans To have a long lease of the allotment sites from the council. To increase the number of sites around the city. To extend compost toilets to more sites. Eign Mill and Westfaling Street To extend our contact with schools in the city to promote growing your own fo¢)d. Financial Review Our income for the year from rents and a small Heref¢yd City Council grant amounted to £27,994 and our expenditure was £28.216. There was a small loss for the year of £222. At 31" December 2022 our reserves total £45,398. Nine hot bins were ordered for the allotment sites, v¥ith the assistance of a grant of £2862 from the council. The breakdown of income and expenditure are in the attached accounts. We will continue to keep a minimum of one yearfs income (£29.CQO) as recommended by the Charity commission, for unexpected costs. We also need to ensure we have sufficient working capitsl for when we take on the lease from the council.
Reference and Administrative details Charity namè Hereford AlSotments and Leisure Gardeners Other name Ihe charity u$e$ HALGS Registere(I charity numbèr 1185338 Charitys prinapal address The Fred Bulmer Centre Wall Slreet Hereford HR4 9HP Names of the charity trustees who manage the charity Dates actèd rf not far whole crfrice lif any) ear Trustee nam• John Rosser Pauline Shannon Derek Mumford Val Simms Roy Matthews Natasha Bennett Chair Letting Secretary Treasurer Malcolm Watkins 10 Independent Examiner Andrew Bonelle R J Francis & Co Marshall Business Centre Faraday Road Hereford HR4 9NS Banke Santsnder PLC Declarations The tru5t6es declare thatthey have approved the Irustees, rgport above. Signed on behalf of the ch 's trustees Signaturelsl Full namels) Position Date 902
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Hereford Allotments and Leisure Gardeners On accounts for the year ended 31 December 2023 Charity no (if any) 1185338 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3111212023. Responsibilities and As the charity twstees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. I have completed my examination. I confirm that no material matters have come to my attention { ") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with seclion 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection wÉth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please d818te the words in the brackets rfthey do not apply. Signed: Date". Name: Andrew David Bonell Relevant professional qualrficationls) or body lif any): Institute of Chartered ArKountants in England and Wales Chartered Accountant Address: Marshall Business Centre Faraday Road Hereford HR4 9NS IER October 2018
HEREFORD ALLOTMENT AND LEISURE GARDENERS, SOCIETY LIMITED RECEIPT AND PAYMENT ACCOUNTS 5T FOR THE YEAR ENDED 31 DECEMBER 2023 R J FFiANCIS AND CO. Chartered Accountants & Registered Auditors Marshall Business Centre Faraday Road Hereford HR4 9NS
HEREFORD ALLOTMENTS AND LEISURE GARDENERS RECEIPT AND PAYMENT ACCOUNT5 FOR THE YEAR ENDED 31 DECEMBER 2023 2023 2022 Income Admin Rent 3,282 14,512 9,915 285 2,363 14,331 9,053 722 Hereford City Council Other Income 27,994 26,469 Ex enses Repairs and Maintenance Water Oflice Costs Honorarium Competition Insurance AccountancY/Le8al and Fees Bank Charges/ Refunds Travel and Sundry Equipment 16.615 3,423 1,534 785 1,456 694 3,625 30 54 14,804 3,401 1,972 850 1,405 693 1,980 98 65 4,049 28,216 29,317 Surplus of Income over Expenditure 222 -2,849 2022 2022 Net Receipts / Payments Cash Funds Last Year End -222 45,620 -2,849 48,468 45,398 45,620 Signed by the Treasurer, on behalf of the trustees 14-. 3.Z