Trustees, Annual Report for the period
1¥t January 2023 to 31st December 2023
Charity name: Hereford Allotments and Leisure Gardeners (HALGS)
Charity registration number: 1185338
Objectives and Activities
Summary of the purposes of the chartty as set out in its governing document
To further or benefil the residents of Hereford and surrounding neighbourhood, without
distinction of gender, sexual orientation, race or of political, religious or other opinions by
provtding allotment facilrties in the interests of sorial welfare for recreation and leisure time
oGGupation with the objective of improving the conditions of life for the residents
Summary of the main activities in relatlon to those purposes for the public benefft,
in particular. the activities, projects or services identified In the accounts.
To provid8 an effective administration system for the allotments it manages,
including létting, rent collection and waiting list management. This will ensure that
allotment plots are kept in good condition and sites are well managed, to promote
wellbeing amongst its members.
To balan￿ income and expendff(ure to ensure financial sustainability.
To publicise the availability of allotments and promote allotmerts as a leisure
activity via the website.
To improve the knowledge and skills of plot holders to better use and manage their
allotments and be environmentally and wild life friendly.
To operate in a transparent and open way and ensuring that allotments are let and
managed in an equitable way, in accordan￿ with any legislation.
Statement confimiing whether the trustees have had regard to the guidance
issued by the Charity Commission on public bener
The trustees consider they have complied wtth their required duties and have due
regard to the public guidance published by the Charity Commission.
Structure, Governance and Operational Management
Our governing document is our constitution, we are a Charitable Incorporated
Organisation (ClO}.
We hold monthly meetings {except December) for site representatives to discuss
their monthly reports and issues on sites with the trustees.
A third of the longest standing trustees stand down at the AGM and can stand for
re-election, if they wish.
TrLJStees can be anyone with an interest in allotments and their promotion in
Hereford, but are generally allotment holders.
The HALGS tenancy agreement, rules: terms and conditions can be found on the
V￿bsite vhvw.herefordallotments.co.uk

Administration and Operational Management
This is on a voluntary basis undertaken by trustees. The main areas are finan￿,
letting of plots and communication with plot holders. Trustees also have contact with
the City Council who are responsible for some aspects of the allotments.
The different sites are managed through volunteers who deal with practical matters
on ea¢h site and report any COn￿rnS to the trustees via a monthly report.
Mrs Jo Sims resigned as a trustee on 10101123, due to work commitments
We continue to maintain membetship of the National Association of Allotment and
Leisure Gardeners, making use of their legal and general information on allotments.
It also has the benefrt of seed ordering from Kings for a reduced cost.
The Financial Conduct Authority confirmed cancellation of the registration held by
the Hereford Allotments and Leisure Gardeners Society Ltd on 0910312023.
We applied to lease some land for more allotments off Ross Road. unfortunately we
could not get planning pemiission for change of use. The Trustees hope to re visit
this in 2024.
Improvement to the gate and opening at Holmer site for safety of accessing the site.
this cost was shared wrth the City Council.
Nine hol bins were ordered with the assistance of a grant from the City Council
Drybridge site organised a seed swap and held a visit for thool children to sample
fruit grown on the allotment and complete a bug hunt.
Future Plans
To have a long lease of the allotment sites from the council.
To increase the number of sites around the city.
To extend compost toilets to more sites. Eign Mill and Westfaling Street
To extend our contact with schools in the city to promote growing your own fo¢)d.
Financial Review
Our income for the year from rents and a small Heref¢yd City Council grant
amounted to £27,994 and our expenditure was £28.216. There was a small loss for
the year of £222.
At 31" December 2022 our reserves total £45,398.
Nine hot bins were ordered for the allotment sites, v¥ith the assistance of a grant of
£2862 from the council.
The breakdown of income and expenditure are in the attached accounts.
We will continue to keep a minimum of one yearfs income (£29.CQO) as
recommended by the Charity commission, for unexpected costs. We also need to
ensure we have sufficient working capitsl for when we take on the lease from the
council.

Reference and Administrative details
Charity namè
Hereford AlSotments and Leisure Gardeners
Other name Ihe charity u$e$
HALGS
Registere(I charity numbèr
1185338
Charitys prinapal address
The Fred Bulmer Centre
Wall Slreet
Hereford
HR4 9HP
Names of the charity trustees who manage the charity
Dates actèd rf not far whole
crfrice lif any)
ear
Trustee nam•
John Rosser
Pauline Shannon
Derek Mumford
Val Simms
Roy Matthews
Natasha Bennett
Chair
Letting Secretary
Treasurer
Malcolm Watkins
10
Independent Examiner
Andrew Bonelle
R J Francis & Co
Marshall Business Centre
Faraday Road
Hereford
HR4 9NS
Banke
Santsnder PLC
Declarations
The tru5t6es declare thatthey have approved the Irustees, rgport above.
Signed on behalf of the ch
's trustees
Signaturelsl
Full namels)
Position
Date
902

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Hereford Allotments and Leisure Gardeners
On accounts for the year
ended
31 December 2023
Charity no
(if any)
1185338
Set out on pages
1and2
I report to the trustees on my examination of the accounts of the above
charity ('the Trust") for the year ended 3111212023.
Responsibilities and As the charity twstees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 14515)(bl of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention {
") in connection with
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordance with seclion 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
wÉth the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please d818te the words in the brackets rfthey do not apply.
Signed:
Date".
Name:
Andrew David Bonell
Relevant professional
qualrficationls) or body
lif any):
Institute of Chartered ArKountants in England and Wales
Chartered Accountant
Address:
Marshall Business Centre
Faraday Road
Hereford HR4 9NS
IER
October 2018

HEREFORD ALLOTMENT AND
LEISURE GARDENERS, SOCIETY LIMITED
RECEIPT AND PAYMENT ACCOUNTS
5T
FOR THE YEAR ENDED 31 DECEMBER 2023
R J FFiANCIS AND CO.
Chartered Accountants
& Registered Auditors
Marshall Business Centre
Faraday Road
Hereford
HR4 9NS

HEREFORD ALLOTMENTS AND LEISURE GARDENERS
RECEIPT AND PAYMENT ACCOUNT5
FOR THE YEAR ENDED 31 DECEMBER 2023
2023
2022
Income
Admin
Rent
3,282
14,512
9,915
285
2,363
14,331
9,053
722
Hereford City Council
Other Income
27,994
26,469
Ex
enses
Repairs and Maintenance
Water
Oflice Costs
Honorarium
Competition
Insurance
AccountancY/Le8al and Fees
Bank Charges/ Refunds
Travel and Sundry
Equipment
16.615
3,423
1,534
785
1,456
694
3,625
30
54
14,804
3,401
1,972
850
1,405
693
1,980
98
65
4,049
28,216
29,317
Surplus of Income over Expenditure
222
-2,849
2022
2022
Net Receipts / Payments
Cash Funds Last Year End
-222
45,620
-2,849
48,468
45,398
45,620
Signed by the Treasurer, on behalf of the trustees
14-. 3.Z