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ANNUAL REPORT AND FINANCIAL STATEMENTS

For the period ended 31 March 2021

MOTHERSHARE

The Shop at, Coal Lane, Halifax, HX2 9PG

Mothershare

Annual Report and Financial Statements for the period ending 31 March 2021

Contents	Page
Trustees’ report	2 to 5
Examiner’s report	6
Receipts and payments account	7
Statement of assets and Liabilities	8
Notes to the Accounts	9 to 10

Mothershare

Trustees, report for the period ending 31 March 2021

Reference and administrative details of the charity, Its trustees and advisors.

The trustees during the financial period and up to and including the date the report was approved were:

Name Kimberley Shedden 2019 Julie Talbot 2019

Jaqueline Taylor 2019 Olivia Dunn 2019 Deborah Kidd 2020 Rebecca Land 2020

Position

Chair Treasurer

Dates

Appointed September

Resigned March 2021 Appointed September Appointed September Appointed October Appointed October

Charity Number

The charity was registered with the Charity Commission for England and Wales, number 1185295, on 13[th] September 2019

Principal Address Bankers Shop at Coal Lane End Farm Yorkshire Bank Plc Coal Lane 7 Waterhouse Street Causeway Foot Halifax Halifax HX1 1XZ HX2 9PG

Independent Examiner

Emma Parker DIPPFS 24 Hebble Vale Drive Wheatley Halifax HX2 8TL

Structure, governance and management

The charity is governed by a constitution adopted on 13 September 2019. The charity is a Charitable Incorporated Organisation (CIO) formed on 13 September 2019.

Method of recruitment and appointment of trustees.

Mothershare

The trustees of the charity are appointed/reappointed by the members at the AGM.

Trustees are recruited by advertisement and interview.

Trustees, report (continued) for the period ending 31 March 2021

The charity’s objectives and activities

Objectives

The prevention and relief of poverty among socially and or economically disadvantaged families and pregnant women in Calderdale and the surrounding areas, who are unable to provide essential equipment, clothing and other items for babies and children. Supplying them with such items free of charge through a referral service from external agencies.

Activities

Mothershare became a CIO on 13 September 2019, having been founded by two sisters in June 2015.

We are based in Ogden, Halifax and work on a referral basis to provide/loan essential items to families and children from birth to late teens. Our referrals come from local statutory agencies including Calderdale Council Family Intervention team, Midwives, Health Visitors, The Women’s Refuge, The Women’s Centre, Schools, West Yorkshire Police, Healthy Mums and many more. Examples of the essential items we provide/loan are:

A maternity and new born pack for a Mum to enable her to leave hospital.
A cot, mattress and bedding to families whose baby does not have a safe place to sleep.
Safety gates to families in rented accommodation with no internal door.
A pram to allow mum to get out and about.
Boxes of essential items to schools so that pupils have e.g., a warm coat
A bundle of essential clothes and items to families finding themselves homeless after fleeing abusive situations.
Food parcels to families whose children may go hungry at the weekend.
Birthday bundles which include, presents, a cake, sweets to share at school, banners and a card. Ensuring no child feels left out.

We provide a 24/7 service throughout Calderdale and have one permanent paid member of staff and a team of valued volunteers who help to raise funds, sort donations in our stockroom, collate items for each referral and deliver them. We could not provide our service without them.

The items we provide/loan either come from kind donations of new and used items from the public or items we purchase from our fundraising efforts. There are some items we have to buy new, mainly, cot mattresses, safety gates and underwear.

Mothershare

We have received donation of money, time and essential items from many local businesses and grants from The Community Foundation for Calderdale and Calderdale Council.

Public benefit statement

In setting our objectives and planning our activities, our Trustees have given serious consideration to the Charity Commission’s general guidance.

Trustees, report (continued) for the period ending 31 March 2021

Achievements and Performance

During 2020/2021 Mothershare:

Responded to xxxx referrals
Provided items for xxxxx children
Provided xxxxx weekend food parcels
Supplied xxxxx families with a hygiene pack

We have maintained our services throughout the lockdown and all the local restrictions albeit with a reduced number of volunteers. We have been busier than usual and found that families are struggling for additional different reasons e.g., reduced or lost employment.

During lockdown it became apparent that some families could not afford essential hygiene products.

With a grant from CFFC we have been able to provide essential cleaning products and personal hygiene such as washing powder, anti-bacterial spray, wipes, shower gel and shampoo. This has allowed families to use their limited funds more effectively.

Due to the Coronavirus restrictions, we have been unable to hold our usual fundraising events and have had to rely on kind donations from local businesses and the sponsorship of Jon Richardson and Lucy Beaumont.

At Christmas, we provided xxxx Christmas presents and Christmas food parcels to xxxxxx Families.

We have also provided Birthday Bundles as we believe birthdays are special. Our bundles contain a cake, gifts, a goodie bag, banners and a card.

During the Christmas period, we relocated to a more suitable premises and our staff and volunteers worked hard to ensure this didn’t affect the smooth running of our operation.

Mothershare

Backpack Buddies continues to evolve and we are in the process of moving it into our new premises so all the operations are under one roof. With a grant from The Community Foundation for Calderdale we will be able to develop this further.

We receive some amazing feedback, showing appreciation for what we do. Here is an example:

Thank you for all the things that you brought for xxx and xxx. It’s been a really big help to us and I’m honestly so grateful. I wasn’t expecting the cleaning products and all those toiletries and toilet rolls. We have been surviving on food parcels for about 6 weeks now and we don’t often get toiletries or cleaning stuff, so thank you. The money I saved on shampoo and soap powder meant I could take the kids on a few bus rides and get out a bit. Not much but more than we’ve been able to do. I felt like a better mum too because I could clean the house properly and bleach the bathroom. Sounds dramatic but it meant so much to me and how I feel as a mum.

Financial review

The net receipts for the period were £38,194. This total includes net receipts of £13,979 on unrestricted funds and net receipts of £24,215 on restricted funds.

Trustees, report (continued) for the period ending 31 March 2021

Reserve’s policy

The charity’s free reserves at the period end were £23,738. Our reserves policy is to hold approximately 6 months of unrestricted expenditure plus additional amounts, calculated using a risk-based approach. Our target reserve equates to £14,513. The current level of reserve is therefore £9,225 above the amount calculated by our reserve policy. This will ensure any additional costs needed for our recent premises move are covered.

The board will continue to monitor the level of reserves on a regular basis and take action to reduce running costs or increase income through applying for grants and fundraising activities as necessary.

Coronavirus impact statement

We are proud to have maintained our service throughout the lockdown and local restrictions and look forward to the total lifting of restrictions which will allow us to restart our fundraising activities.

Declaration

Mothershare

The Trustees declare that they have approved the Trustees’ report above.

Signed on behalf of the board of trustees

Signed …………………………………………………….. Date …………………………

Name………………………………………………………(Trustee)

Independent examiner’s report to the Trustees of Mothershare Charitable Incorporated Organisation (‘the CIO’). Charity Number 1185295

I report to the charity trustees on my examination of the accounts of the CIO for the period ended 31 March 2021, which are set out on pages 6 to 9

Responsibilities and basis of report

As the trustees of the CIO, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’)

I report in respect of my examination of the CIO’s accounts as carried out under section 145 of the 2011 Act. In carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5) (b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm the no material matters have come to my attention in connection with the examination, giving me cause to believe that in any material respect:

Mothershare

Accounting records were not kept in respect of the CIO as required by section 130 of the Act, or

The accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed … Emma Parker Name…Emma Parker

Relevant professional qualification or body. Emma Parker DIPPFS

Date… 15 July 2021

Address.

24 Hebble Vale Drive Wheatley Halifax HX2 *TL

Mothershare

Receipts and Payments Account

For the period ending 31 March 2021

Receipts Sales Grants and Donations (2) Total Receipts Payments Running cost inc Utilities Travel costs Rent Events/Fundraising cost Salaries (3) Equipment/Referrals Backpack Buddies Accounts IE (2019/20) Total Payments Net Receipts Balance B/F Fund Balance carried forward	2020/21 Unrestrict ed Funds £ 1,020 23,422 24,442 4,188 371 1,130 96 4,312 136 360 10,594 13,848 9,759 23,607	2020/21 Restricted Funds £ - 45,485 45,485 1,214 420 4,433 5,600 5,015 4,587 21,270 24,215 11,392 35,607	2020/21 Total Funds £ 1,020 68,907
			69,927
			5,403 791 5,563 96 9,912 5,152 4,587 360
			31,864
			38,063 21,151
			59,214

Mothershare

Statement of Assets and Liabilities as at March 31 2021

Cash funds Cash at Bank Cash in hand Total cash fund Other monetary assets Rent deposit on BPB unit Prepaid Insurance Assets retained for the charity’s own use Laptop and printer Liabilities None	2021 Unrestrict ed £ 23,507 100 23,607	2021 Restricted £ 36,607 36,607	2021 Total £ 59,114 100
			59,214
			240 133
			373

			0

Approval of the accounts

The financial statements were approved by the board of trustees on

Date ………………………………………..

Signed ………………………………………. (Trustee)

Name ………………………………………

Mothershare

Notes to the Accounts for the period ending 31 March 2021

1. Accounting Policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

Taxation

As a charity, the organisation benefits from rates relief and is generally exempt form income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subject to restrictions imposed by the donor or through the terms of an appeal, on the use of the funds. (see note 4)

2. Grants and donations ABS Community Foundation for Calderdale (CFFC) Covid Resilience National Lottery CF – Covid response (NLCF) CFFC BPB Calderdale Metropolitan Borough Council (CMBC) Formula Milk Pathway CFFC CFFC Emergency Responders Tesco Donations Unrestricted Grants Total	2021 Unrestrict ed funds £ 12,322 11,100 23,422	2021 Restrict ed funds £ 950 3000 8,168 9,034 600 9,500 2,685 1,000 10,547 45,484	2021 Total funds £ 950 3000 8,168 9,034 600 9,500 2,685 1,000 10,547 11,100
			68,906

3. Staff costs and numbers

Gross salaries

2021 £ 9,912 9,912

The average number of employees during the period was 1. There were no employees with emoluments above £60,000

Mothershare

4. Restricted funds ABS CFFC Resilience NLCF CFFC BPB CMBC Formula Pathway CFFC CFFC Emergency responders Tesco Donations towards rent Donations for school shoes Donations for BTB	Incoming £ 950 3,000 8,168 9,034 600 9,500 2,685 1,000 8,615 170 1,762 45484	Outgoing £ 950 3,000 8,168 30 681 343 2,583 105 1,762 17,622	Balance C/F £ - - - 9,034 570 8,819 2,342 1,000 6,032 65 -
			27,862

Fund Name

Purpose of restriction

ABS Towards purchase of laptop and printer, highchairs and monitors CFFC Resilience Various items for referrals NLCF Towards salary, rent, equipment for referrals CFFC BPB Towards running cost, rent and salary CMBC Formula Pathway To ensure referrals for formula have a two-week supply CFFC Towards running costs, marketing, training and equipment for referrals CFFC Emergency Towards volunteer mileage for deliveries and supplies responders for the hygiene packs Tesco Towards the cost of cots, mattresses and bedding BTB donations Towards the weekly cost of weekend food parcels

2021-03-31-accounts