## ANNUAL REPORT AND FINANCIAL STATEMENTS For the period ended 31 March 2021 MOTHERSHARE The Shop at, Coal Lane, Halifax, HX2 9PG ## **Mothershare** # **Annual Report and Financial Statements for the period ending 31 March 2021** |**Contents**|**Page**| |---|---| |Trustees’ report|2 to 5| |Examiner’s report|6| |Receipts and payments account|7| |Statement of assets and Liabilities|8| |Notes to the Accounts|9 to 10| 1 ## **Mothershare** ## **Trustees, report for the period ending 31 March 2021** ## **Reference and administrative details of the charity, Its trustees and advisors.** The trustees during the financial period and up to and including the date the report was approved were: **Name** Kimberley Shedden 2019 Julie Talbot 2019 Jaqueline Taylor 2019 Olivia Dunn 2019 Deborah Kidd 2020 Rebecca Land 2020 ## **Position** Chair Treasurer ## **Dates** Appointed September Appointed September Resigned March 2021 Appointed September Appointed September Appointed October Appointed October ## **Charity Number** The charity was registered with the Charity Commission for England and Wales, number 1185295, on 13[th] September 2019 **Principal Address Bankers** Shop at Coal Lane End Farm Yorkshire Bank Plc Coal Lane 7 Waterhouse Street Causeway Foot Halifax Halifax HX1 1XZ HX2 9PG ## **Independent Examiner** Emma Parker DIPPFS 24 Hebble Vale Drive Wheatley Halifax HX2 8TL ## **Structure, governance and management** The charity is governed by a constitution adopted on 13 September 2019. The charity is a Charitable Incorporated Organisation (CIO) formed on 13 September 2019. ## **Method of recruitment and appointment of trustees.** 2 ## **Mothershare** The trustees of the charity are appointed/reappointed by the members at the AGM. Trustees are recruited by advertisement and interview. ## **Trustees, report (continued) for the period ending 31 March 2021** ## **The charity’s objectives and activities** ## **Objectives** The prevention and relief of poverty among socially and or economically disadvantaged families and pregnant women in Calderdale and the surrounding areas, who are unable to provide essential equipment, clothing and other items for babies and children. Supplying them with such items free of charge through a referral service from external agencies. ## **Activities** Mothershare became a CIO on 13 September 2019, having been founded by two sisters in June 2015. We are based in Ogden, Halifax and work on a referral basis to provide/loan essential items to families and children from birth to late teens. Our referrals come from local statutory agencies including Calderdale Council Family Intervention team, Midwives, Health Visitors, The Women’s Refuge, The Women’s Centre, Schools, West Yorkshire Police, Healthy Mums and many more. Examples of the essential items we provide/loan are: - A maternity and new born pack for a Mum to enable her to leave hospital. - A cot, mattress and bedding to families whose baby does not have a safe place to sleep. - Safety gates to families in rented accommodation with no internal door. - A pram to allow mum to get out and about. - Boxes of essential items to schools so that pupils have e.g., a warm coat - A bundle of essential clothes and items to families finding themselves homeless after fleeing abusive situations. - Food parcels to families whose children may go hungry at the weekend. - Birthday bundles which include, presents, a cake, sweets to share at school, banners and a card. Ensuring no child feels left out. We provide a 24/7 service throughout Calderdale and have one permanent paid member of staff and a team of valued volunteers who help to raise funds, sort donations in our stockroom, collate items for each referral and deliver them. We could not provide our service without them. The items we provide/loan either come from kind donations of new and used items from the public or items we purchase from our fundraising efforts. There are some items we have to buy new, mainly, cot mattresses, safety gates and underwear. 3 ## **Mothershare** We have received donation of money, time and essential items from many local businesses and grants from The Community Foundation for Calderdale and Calderdale Council. ## **Public benefit statement** In setting our objectives and planning our activities, our Trustees have given serious consideration to the Charity Commission’s general guidance. ## **Trustees, report (continued) for the period ending 31 March 2021** ## **Achievements and Performance** During 2020/2021 Mothershare: - Responded to xxxx referrals - Provided items for xxxxx children - Provided xxxxx weekend food parcels - Supplied xxxxx families with a hygiene pack We have maintained our services throughout the lockdown and all the local restrictions albeit with a reduced number of volunteers. We have been busier than usual and found that families are struggling for additional different reasons e.g., reduced or lost employment. During lockdown it became apparent that some families could not afford essential hygiene products. With a grant from CFFC we have been able to provide essential cleaning products and personal hygiene such as washing powder, anti-bacterial spray, wipes, shower gel and shampoo. This has allowed families to use their limited funds more effectively. Due to the Coronavirus restrictions, we have been unable to hold our usual fundraising events and have had to rely on kind donations from local businesses and the sponsorship of Jon Richardson and Lucy Beaumont. At Christmas, we provided xxxx Christmas presents and Christmas food parcels to xxxxxx Families. We have also provided Birthday Bundles as we believe birthdays are special. Our bundles contain a cake, gifts, a goodie bag, banners and a card. During the Christmas period, we relocated to a more suitable premises and our staff and volunteers worked hard to ensure this didn’t affect the smooth running of our operation. 4 ## **Mothershare** Backpack Buddies continues to evolve and we are in the process of moving it into our new premises so all the operations are under one roof. With a grant from The Community Foundation for Calderdale we will be able to develop this further. We receive some amazing feedback, showing appreciation for what we do. Here is an example: _Thank you for all the things that you brought for xxx and xxx. It’s been a really big help to us and I’m honestly so grateful. I wasn’t expecting the cleaning products and all those toiletries and toilet rolls. We have been surviving on food parcels for about 6 weeks now and we don’t often get toiletries or cleaning stuff, so thank you. The money I saved on shampoo and soap powder meant I could take the kids on a few bus rides and get out a bit. Not much but more than we’ve been able to do. I felt like a better mum too because I could clean the house properly and bleach the bathroom. Sounds dramatic but it meant so much to me and how I feel as a mum._ ## **Financial review** The net receipts for the period were £38,194. This total includes net receipts of £13,979 on unrestricted funds and net receipts of £24,215 on restricted funds. ## **Trustees, report (continued) for the period ending 31 March 2021** ## **Reserve’s policy** The charity’s free reserves at the period end were £23,738. Our reserves policy is to hold approximately 6 months of unrestricted expenditure plus additional amounts, calculated using a risk-based approach. Our target reserve equates to £14,513. The current level of reserve is therefore £9,225 above the amount calculated by our reserve policy. This will ensure any additional costs needed for our recent premises move are covered. The board will continue to monitor the level of reserves on a regular basis and take action to reduce running costs or increase income through applying for grants and fundraising activities as necessary. ## **Coronavirus impact statement** We are proud to have maintained our service throughout the lockdown and local restrictions and look forward to the total lifting of restrictions which will allow us to restart our fundraising activities. ## **Declaration** 5 ## **Mothershare** The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the board of trustees Signed …………………………………………………….. Date ………………………… Name………………………………………………………(Trustee) ## **Independent examiner’s report to the Trustees of Mothershare Charitable Incorporated Organisation (‘the CIO’). Charity Number 1185295** I report to the charity trustees on my examination of the accounts of the CIO for the period ended 31 March 2021, which are set out on pages 6 to 9 ## **Responsibilities and basis of report** As the trustees of the CIO, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’) I report in respect of my examination of the CIO’s accounts as carried out under section 145 of the 2011 Act. In carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5) (b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm the no material matters have come to my attention in connection with the examination, giving me cause to believe that in any material respect: 6 ## **Mothershare** Accounting records were not kept in respect of the CIO as required by section 130 of the Act, or The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed … Emma Parker Name…Emma Parker Relevant professional qualification or body. Emma Parker DIPPFS Date… 15 July 2021 Address. 24 Hebble Vale Drive Wheatley Halifax HX2 *TL 7 ## **Mothershare** ## **Receipts and Payments Account** ## **For the period ending 31 March 2021** |**Receipts**
Sales
Grants and Donations
(2)
**Total Receipts**
**Payments**
Running cost inc Utilities
Travel costs
Rent
Events/Fundraising cost
Salaries
(3)
Equipment/Referrals
Backpack Buddies
Accounts IE (2019/20)
**Total Payments**
**Net Receipts**
Balance B/F
**Fund Balance carried forward**|2020/21
Unrestrict
ed
Funds
£
1,020
23,422
24,442
4,188
371
1,130
96
4,312
136
360
10,594
13,848
9,759
23,607|2020/21
Restricted
Funds
£
-
45,485
45,485
1,214
420
4,433
5,600
5,015
4,587
21,270
24,215
11,392
35,607|2020/21
Total
Funds
£
1,020
68,907| |---|---|---|---| ||||69,927| ||||5,403
791
5,563
96
9,912
5,152
4,587
360| ||||31,864| ||||38,063
21,151| ||||59,214| 8 ## **Mothershare** ## **Statement of Assets and Liabilities as at March 31 2021** |**Cash funds**
Cash at Bank
Cash in hand
**Total cash fund**
**Other monetary assets**
Rent deposit on BPB unit
Prepaid Insurance
**Assets retained for the**
**charity’s own use**
Laptop and printer
**Liabilities**
None|2021
Unrestrict
ed
£
23,507
100
23,607|2021
Restricted
£
36,607
36,607|2021
Total
£
59,114
100| |---|---|---|---| ||||59,214| ||||240
133| ||||373| ||||| ||||0| ## **Approval of the accounts** The financial statements were approved by the board of trustees on Date ……………………………………….. Signed ………………………………………. (Trustee) Name ……………………………………… 9 ## **Mothershare** ## **Notes to the Accounts for the period ending 31 March 2021** ## **1. Accounting Policies** ## **Basis of accounting** The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis. ## **Taxation** As a charity, the organisation benefits from rates relief and is generally exempt form income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates. ## **Fund accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subject to restrictions imposed by the donor or through the terms of an appeal, on the use of the funds. (see note 4) |**2. Grants and donations**
ABS
Community Foundation for Calderdale
(CFFC)
_Covid Resilience_
National Lottery CF – Covid response
(NLCF)
CFFC BPB
Calderdale Metropolitan Borough Council
(CMBC)
Formula Milk Pathway
CFFC
CFFC Emergency Responders
Tesco
Donations
Unrestricted Grants
**Total**|2021
Unrestrict
ed
funds
£
12,322
11,100
23,422|2021
Restrict
ed
funds
£
950
3000
8,168
9,034
600
9,500
2,685
1,000
10,547
45,484|2021
Total
funds
£
950
3000
8,168
9,034
600
9,500
2,685
1,000
10,547
11,100| |---|---|---|---| ||||68,906| ## **3. Staff costs and numbers** Gross salaries 2021 £ 9,912 9,912 The average number of employees during the period was 1. There were no employees with emoluments above £60,000 10 ## **Mothershare** |**4. Restricted funds**
ABS
CFFC Resilience
NLCF
CFFC BPB
CMBC Formula Pathway
CFFC
CFFC Emergency responders
Tesco
Donations towards rent
Donations for school shoes
Donations for BTB|Incoming
£
950
3,000
8,168
9,034
600
9,500
2,685
1,000
8,615
170
1,762
45484|Outgoing
£
950
3,000
8,168
30
681
343
2,583
105
1,762
17,622|Balance
C/F
£
-
-
-
9,034
570
8,819
2,342
1,000
6,032
65
-| |---|---|---|---| ||||27,862| ## **Fund Name** ## **Purpose of restriction** ABS Towards purchase of laptop and printer, highchairs and monitors CFFC Resilience Various items for referrals NLCF Towards salary, rent, equipment for referrals CFFC BPB Towards running cost, rent and salary CMBC Formula Pathway To ensure referrals for formula have a two-week supply CFFC Towards running costs, marketing, training and equipment for referrals CFFC Emergency Towards volunteer mileage for deliveries and supplies responders for the hygiene packs Tesco Towards the cost of cots, mattresses and bedding BTB donations Towards the weekly cost of weekend food parcels ## **5. Related party transactions** ## **Trustee expenses** No trustee received any expenses during this period ## **Trustee renumeration and benefits** No trustee received any renumeration or benefit during this period 11