Trustees’ Annual Report for the period
From 01/01/2021 Period start date To 31/12/2021 Period end date Charity name: Fleckney Duckpond Players
Charity registration number: 1185291
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Advance the dramatic arts mainly though not exclusively by the provision of theatre productions to the public. Advance the education of the public in the dramatic arts mainly though not exclusively through the provision of workshops, classes & educational visits. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activities of the charity are to present live theatre performances in our local village for the benefit of local residents and the surrounding area. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees of the Charity comply fully with the guidance issued by the Charity Commission and work within the scope of the Charities Constitution. |
Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We held a performance of The Wizard of Oz Nov 2021, which was our only performance due to the impacts of Covid and the delayed re-opening of theatres. It was a welcome return to some form of normality and socialisation for our local community and was received well and enjoyed by the 500+ people who attended. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | We have been running continuous fundraising as the village hall have requested lighting and electrical upgrades of the equipment we own. We raised an additional £2.3k for this purpose and continue to raise more funds to continue this work. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Due to the generosity of people taking part in our fundraising activities, we remain in a strong financial position, albeit with £3k earmarked for further investment in reparation/replacement/upgrades of our equipment, |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold £5k as a reserve level for safety, such as with Covid or emergency equipment replacement, along with **planned spend as mentioned above. ** |
| Amount of reserves held | Para 1.22 | We held £9.4k at year end in total cleared funds |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Show ticket sales and on the night front of house sales approx 80%, supported by a string of fundraising activities. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constituion |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed at the Annual General Meeting of the Charity in line with our constitution. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Fleckney Duckpond Players |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1185291 |
| Charity’s principal address | 12 Sawbrook Fleckney LE8 8TR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Betty Janice Haggerty |
Chair | |||
| Jill Hoy | Secretary | |||
| David Atherton | Treasurer | |||
| Peter Robert Henton |
||||
| Lee Edgerton | ||||
| Jill Smith | ||||
| Nicola Mistry | ||||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) David Atherton Position (eg Secretary, Chair, etc) Treasurer Date 12/10/2022 | 15:33 BST
Duckpond players statement of accounts for the Year Ended 31st December 2021
| Income Front of house Ticket sales Memberships Donations Easy Fundraiser Fundraising Total revenue Expenditure Rent Insurance Stock Licence Fees Props/Set Costumes Publiclity Canteen Repairs Misc Depreciation Total Expenditure Asset/liability section Assets Depn New Assets NET ASSETS Bank Cash Stock Creditors Total Net Assets |
1762 325.29 1009.33 120 131.58 587.79 205.96 206.78 1769.62 330.27 1910.39 8359.01 9551.95 -2387.98 1414.31 8578.28 9404.03 0 85 17257.31 |
1882.24 5732.95 730 550 107.6 1569.76 10572.55 |
|---|---|---|
| 810 |