Trustees’ Annual Report for the period
From 1 January 2022 To 31 December 2022
Charity name: Kokrobite Chiltern Centre
Charity registration number: 1185282
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of education and relief of poverty for the public benefit by providing free education, providing training and the development of teachers and support for disadvantaged children and young people in Ghana to enable them to achieve their full potential and have greater access to positive choices and opportunities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Raise funds to support the activities of sister charity (KCC Ghana). Provide guidance to KCC Ghana in the execution of its activities. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In executing our activities for the year, the trustees adhered to the Charity Commission’s guidance on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Grants are made to sister charity (KCC Ghana) to support operating cashflow, fund scholarships for individual students and to fund approved projects. |
Achievements and Performance
SORP reference
Achievements in 2022:
-
Provided grants in the amount of
-
Summary of the main Para 1.20 £10,050 to KCC Ghana (sister achievements of the charity, charity) identifying the difference the • Funded the shipping of books and charity’s work has made to educational materials to Ghana, in the circumstances of its the amount of £2,590 beneficiaries and any wider • Supported the executive team of benefits to society as a KCC Ghana in making operational whole. and financial decisions, related to their activities supporting 150 school children
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity ended the financial year with total assets of £1,513.12, in cash with no debt. These cash levels are appropriate for KCC to remain financially viable. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | KCC has no formal policy on holding cash reserves. Due to the low levels of recurring expenditure, zero debt and the discretionary nature of the main activity (providing grants), liquidity is maintained by restricting grants to available cash at any point in time. |
| Amount of reserves held | Para 1.22 | Minimum bank balance in 2022 of £227.93 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no concerns about the charity continuing as a going concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity’s principal source of funds is from donations, with reliance on a core group of dedicated long-term donors. A limited number of fundraising campaigns are carried out through social media |
|---|---|---|
| N/A |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk facing the charity is lack of financial continuity, due to donors discontinuing their funding activities. If this were to occur, the level of grants the charity provides would need to be scaled back. The main mitigation is to broaden the range of donors. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Kokrobite Chiltern Centre Constitution, dated 26 August 2019 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed and reviewed during KCC trustees meetings, held every month. Future trustees are invited to become a trustee by one of the existing trustees and/or by the individual volunteering to become a trustee, following which they are interviewed and confirmed if acceptable. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | On joining, all trustees are provided with a copy of the Constitution and a copy of the latest Annual Report and Accounts. Access is provided to the shared drive with previous minutes of meeting and the action log with pending issues. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity has a board of trustees with an appointed chairperson. In addition to overseeing the activities of the charity, the trustees provide guidance to KCC Ghana (sister charity). |
| Relationship with any related parties |
Para 1.51 | KCC Ghana is a sister charity that receives the bulk of donations from the charity. 2 trustees of the charity are executive members of KCC Ghana. |
Reference and Administrative details
| Charity name | Kokrobite Chiltern Centre |
|---|---|
| Other name the charity uses | KCC |
| Registered charity number | 1185282 |
| Charity’s principal address | 27 Garners Road, Chalfont St Peter, Bucks, SL9 0HA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| EmilyThomson | Chair | |||
| Jane Zohoungbogbo | Secretary | |||
| Martial Zohoungbogbo | Trustee | |||
| Mark Williams | Trustee | |||
| Paul Prentice | Treasurer | |||
| LucyAnn Holmes | Trustee | |||
| PhilipLiverpool | Trustee |
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Jane Zohoungbogbo | Philip Liverpool | |
Secretary |
Trustee | |
| 22 October 2023 | ||
| 22 October 2023 |
| Charity Name Kokrobite Chiltern Centre 1 |
Charity Name Kokrobite Chiltern Centre 1 |
Charity Name Kokrobite Chiltern Centre 1 |
Charity Name Kokrobite Chiltern Centre 1 |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date 1-Jan-22 |
To |
Period end date 31-Dec-22 |
||
| Section A Receipts and payments | |||||
| A1 Receipts General donations 4,191 - - - - - - 4,191 - - Sub total - Total receipts 4,191 A3 Payments Fund transfers to KCC Ghana 3,913 2,590 Fundraisingcosts 216 Administration expenses 822 Bank charges 178 - - - - Sub total 7,719 - - Sub total - Total payments 7,719 Net of receipts/(payments) - 3,528 A5 Transfers between funds - A6 Cash funds last year end 5,041 Cash funds this year end 1,513 Unrestricted funds to the nearest £ Donations to sponsor the education and associated costs of (named) children in Ghana Donations for children's Christmas activities Donations from volunteers to cover their living expenses while volunteering at KCC Ghana Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Cost of shipping donated books, clothes and other items to Ghana A4 Asset and investment purchases, (see table) |
to the nearest £ 5,823 - 4,419 2,745 - - - - 12,987 - - - 12,987 12,987 - - - - - - - - 12,987 - - - 12,987 - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 5,823 4,191 4,419 2,745 - - - - 17,178 - - - 17,178 16,900 2,590 216 822 178 - - - - 20,706 - - - 20,706 - 3,528 - 5,041 1,513 |
Last year to the nearest £ |
|
| - - - - - - - - - |
5,823 | 4,362 | |||
| 4,191 | 4,385 | ||||
| 4,419 | 1,158 | ||||
| 2,745 | 23,602 | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| 17,178 | 33,507 | ||||
| - - - |
- | ||||
| - | - | ||||
| - | - | ||||
| - | 17,178 | 33,507 | |||
| - - - - - - - - - - |
16,900 | 25,894 | |||
| 2,590 | 4,941 | ||||
| 216 | 216 | ||||
| 822 | 1,373 | ||||
| 178 | 163 | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| 20,706 | 32,587 | ||||
| - - - |
- | ||||
| - | |||||
| - | - | ||||
| - | 20,706 | 32,587 | |||
| - | - - - - |
- 3,528 | 920 | ||
| - | - | - | |||
| - | 5,041 | 4,121 | |||
| - | 1,513 | 5,041 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Cash at Barclays bank Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 1,513 - - - - - 1,513 - ok OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name EmilyThomson Jane Zohoungbogbo Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| Current value (optional) |
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| - | |||
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| EmilyThomson | 25.10.2023 | ||
| Jane Zohoungbogbo | 25.10.2023 |