ECCLESIASTICAL PARISH OF HARTLEPOOL ST AIDAN AND ST COLUMBA CHARITY NUMBER 1185257
Trustees Report 2020
Trustees:
Revd Mother Gemma Sampson Mrs Helen Rochester Mr Martin Rochester Mrs Linda Dott Mrs Hazel Burton Mr Brian Hays Miss Elizabeth Halford Mrs Vera Thompson Mrs Kathrine Batty Mr Antony Batty Miss Jane Spears Mrs Katharine Elliott
Church in Lockdown
From early in the year the country was in lockdown, with our churches locked and everything moved online. We explored how we could continue to ‘be church’ in lockdown. Supported by advice from our Bishops and Archbishops, we began ‘live streaming’ services on social media and established a pattern of services online. Many people joined in with those, which has been really encouraging, and now we are back in person we have seen our congregation grow as a result. We tried to remain in touch with those who didn’t have access to social media, or internet, through telephone calls, postcards, parish magazines, gifts and letters.
The Kitchen
St Aidan’s Kitchen continued, every week, as our ‘outside’ Kitchen when the building was closed. We see about half of our usual guests there plus another 100 or so who find themselves desperate and destitute due to the virus. We do hope to be able to return to our full offering, in church, with hot food, and the free shop set up we used to enjoy. Donations still come in, often bolstered by our social media presence. Throughout lockdown we worked closely with Poolie Time Exchange.
Hartlepool Central Group
Our group council seldom met in lockdown. It seems it was one of very few things that didn’t move onto zoom. But we did meet, and we made the decision to remain in the group and wrote to inform the bishop of that decision. We hope that being part of the group will help during in future and will strengthen the position when looking at recruiting the next incumbent.
Communities of Hope
In September we welcomed our three new CoH workers to the central group. The Community Evangelist primarily works in and around St Aidan’s Kitchen, to include a faith element and to disciple those we meet regularly on a Thursday. The Children and Families Worker works in local primary schools and in the community with families and is working towards setting up a new worshipping community. The cost of these three posts is met by a grant from the central church and they are paid via Stranton Parish.
Vocations
The Central Hartlepool Group is being recognised as an appealing place for other people to learn and train. Students are attending on placements (for a month, six months or longer). This means there have been, and will be more new faces around, from time-to-time, trying to figure out what God is asking of them. Also, really encouraging, there are 3 or 4 members of our own churches who are now in various stages of questioning whether God might be calling them to ordination too.
Work with St Aidan’s School
Our school continues to be a huge blessing. Our links there are strong and increasing. As well as weekly Open the Book assemblies and engagement with the Academy Council, we have also branched out to include other schools from the Durham and Newcastle Diocesan Multi-Academy Trust in our online worship. Now that we are an established ICON School, we are beginning to see how we can support other schools in the MAT to also join this network.
Modern Slavery Initiatives
Awareness raising work around MDS continues and has recently included a lent course on women trapped in slavery, which was well attended online.
Safeguarding
This is an item on every agenda of the PCC. No significant issues to report.
Fabric
Both building were regularly inspected during the lock down. Routine maintenance took place. The heating system in St. Aidans was deemed inefficient and costly to run. A budget of £80,000 was set to procure a replacement heating system.
Finance
In the year the parish spent £530 more than it received. On the day to day running of the parish (unrestricted funds) the loss was £9850, restricted funds (mainly the kitchen), a surplus of £9021 was achieved with the balance of £299 being interest received from trust funds. With church closed for most of the year, it is no surprise most income lines were down on previous years – “other” income was down £7146 (69%), donations were down £1401 (35%) money retained from fees was down £3201 (45%) and trading income (rent for St Columba) was down £990 (70%).
The amount received for kitchen was remarkably similar to 2019. We did pay the parish share we pledged in full at £25800.
With the closure of St. Aidans Church, the Thursday kitchen moved to the former parish hall car park and a partnership with Poolie Time Exchange was entered into. Due to generous donations in 2019 which continued into 2020, we were able to provide financial support to Poolie Time Exchange. The kitchen also benefits from non cash donations including regular meals supplied by the Muslim community and work of a team of volunteers to buy, sort and hand out bags of food and other essentials. The closure of the church did allow for savings to be made on maintenance and running costs which helped keep the loss for the year down
ECCLESIASTICAL PARISH OF HARTLEPOOL ST AIDAN AND ST COLUMBA CHARITY NUMBER 1185257 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Note INCOMING RESOURCES Voluntary Income 2a Activities for generating funds 2b Income from investments 2c Church Activities 2d Other incoming resources 2e TOTAL INCOMING RESOURCES RESOURCES EXPENDED Cost of generation voluntary income 3b Fund raising trading costs 3c Church activities 3a Governance Costs 4 Other Expenses 5 TOTAL RESOURCES EXPENDED |
Unrestricted funds Restricted funds Trust funds 2020 2019 £ £ £ £ 36567 810 0 37377 87407 984 0 0 984 1967 266 466 299 1031 1313 4414 0 0 4414 8605 732 27137 0 27869 27801 |
|---|---|
| 42963 28413 299 71675 127093 |
|
| 20 0 0 20 20 0 0 0 0 282 47234 1925 0 49159 60396 5120 0 0 5120 7130 439 17467 0 17906 13383 |
|
| 52813 19392 0 72205 81211 |
| NET INCOMING RESOURCES BEFORE OTHER RECOGNIZED GAINS AND LOSSES Gains on investment assets: on disposal on revaluation NET MOVEMENT IN FUNDS BALANCES B/FWD 1 JANUARY Movement between funds BALANCES C/FWD 31 DECEMBER |
-9850 9021 299 -530 45882 0 0 0 0 0 |
|---|---|
| 0 0 0 0 0 -9850 9021 299 -530 45882 92091 104807 70511 267409 1107 -1107 |
|
| 83348 112721 70810 266879 |
ECCLESIASTICAL PARISH OF HARTLEPOOL ST AIDAN AND ST COLUMBA CHARITY NUMBER 1185257 BALANCE SHEET FOR THE YEAR ENDED 31 DECEMBER 2020
| Note FIXED ASSETS Tangible 6a Investment 6b CURRENT ASSETS Stock Debtors 7 Prepayments Cash at bank and in hand LIABILITIES Creditors 8 NET CURRENT ASSETS/LIABILITIES Total assets less current liabilities TOTAL NET ASSETS PARISH FUNDS Unrestricted 10 Restricted 10 Trust funds 10 |
Unrestricted funds Restricted funds Trust funds 2020 2019 £ £ £ £ £ 21471 0 0 21471 24538 0 0 70810 70810 70511 |
|---|---|
| 21471 0 70810 92281 95049 |
|
| 0 0 0 0 0 131 0 0 131 489 3378 0 0 3378 3431 57783 113520 0 171303 169428 |
|
| 61292 113520 0 174812 173348 |
|
| 214 0 0 214 988 |
|
| 82549 113520 70810 266879 267409 |
|
| 82549 113520 70810 266879 267409 82549 82549 90950 113520 113520 105948 70810 70810 70511 |
|
| 82549 113520 70810 266879 267409 |
ECCLESIASTICAL PARISH OF HARTLEPOOL ST AIDAN AND ST COLUMBA CHARITY NUMBER 1185257 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
| 2 (a)Voluntary income Planned Giving Gift Aid Donations Tax recovered Other Collections Grants New Build kitchen donations Donations Bequests 2 (b)Activities for generating funds Annual Fair 200 club coffee morning Christmas appeal 2 ( c)Income from investments Interest 2 (d)Income from church activities Fees trading income 2 (e)Other incoming resources Thursday kitchen Sundry Income Charity Income Insurance Claim 2 (f) sequestration Total incoming resources |
Unrestricted funds Restricted funds Trust funds 2020 2019 £ £ £ £ 21117 21117 21604 5549 5549 8344 4903 4903 4812 2360 810 3170 10316 0 1729 0 0 2638 2638 4039 0 36563 |
|---|---|
| 36567 810 0 37377 87407 |
|
| 0 1229 20 20 738 0 0 964 964 0 |
|
| 984 0 984 1967 |
|
| 266 466 299 1031 1313 |
|
| 3984 3984 7185 430 430 1420 |
|
| 4414 0 0 4414 8605 |
|
| 25865 25865 25832 732 370 1102 1851 902 902 118 0 0 |
|
| 732 27137 0 27869 27801 |
|
| 0 0 |
|
| 42963 28413 299 71675 127093 |
ECCLESIASTICAL PARISH OF HARTLEPOOL ST AIDAN AND ST COLUMBA CHARITY NUMBER 1185257 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
| 3. RESOURCES EXPENDED 3 (a) Church Activities Charitable giving Christian Aid Hospice Children's Society Other Ministry: Diocesan parish share Other ministry costs Church running and maintenance Depreciation Printing and stationery 3(b)Generation of voluntary income Cost of lottery licence Trading expenditure 3 ( c)Fund raising costs concert/coffee morning annual fair 4 (a)STAFF COSTS Wages and salaries |
Unrestricted funds Restricted funds Trust funds 2020 2019 0 118 0 0 223 223 272 1261 1261 3430 |
|---|---|
| 0 1484 0 1484 3820 25800 25800 25240 639 639 3269 16309 432 16741 23073 3217 3217 3067 1269 9 1278 1927 |
|
| 47234 1925 0 49159 60396 |
|
| 20 0 0 20 20 0 0 |
|
| 20 0 0 20 20 |
|
| 0 0 0 0 0 0 0 282 |
|
| 0 0 0 0 282 5120 0 0 5120 7130 |
During the year the PCC employed a parish administrator (part time). No payments were large enough to attract social security costs.
As the Parish Administrator, Mrs Kathrine Batty, who is a member of the PCC, was paid £3580 (2019; £4070) during the year. Expenses of £189.00 were paid to Mother Gemma as priest in charge. All Saints Stranton and St Luke's paid equal amounts. No other payments or expenses were paid to other PCC members or persons closely connected to them or related parties The parish contributed to expenses for Revd Norman Shave and Revd Michelle Delves as part of group arrangements
5. OTHER COSTS
| Professional fees Sundry Expenses Thursday kitchen |
0 60 439 414 853 2889 0 17053 17053 10434 |
|---|---|
| 439 17467 0 17906 13383 |
ECCLESIASTICAL PARISH OF HARTLEPOOL ST AIDAN AND ST COLUMBA CHARITY NUMBER 1185257 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
| 6.FIXED ASSETS (a) Tangible (b) Investments 7.DEBTORS Invoices issued 8. LIABILITIES Sundry creditors |
Unrestricted funds Restricted funds Trust funds 2020 2019 21471 0 0 21471 24538 |
|---|---|
| 0 0 70810 70810 70511 |
|
| 21471 0 70810 92281 95049 |
|
| 131 0 0 131 489 |
|
| 214 0 0 214 988 |
9. FUNDS
The restricted funds comprise the organ fund and parish hall fund. The endowment funds are the Bolton Trust (to be used for general purposes) the Bulmer Trust (to be used at the absolute discretion of the vicar and Church Wardens) the PCC trust (to be used for ecclesiastical purposes within the parish) and the Wilkinson Trust (to be used for general purposes).
| Parish Hall Fund |
Organ Fund |
Bolton Trust |
Bulmer Trust |
PCC Trust |
Wilkinson Trust |
|
|---|---|---|---|---|---|---|
| Fund Movements | ||||||
| Balance at 1 January2020 | 48659 | 31491 | 7380 | 33750 | 26404 | 2977 |
| resources expended | ||||||
| Interest received | 239 | 227 | 31 | 143 | 112 | 13 |
| Balance at 31 December 2020 | 48898 | 31718 | 7411 | 33893 | 26516 | 2990 |
| Unrestricted Restricted Trust TOTAL funds funds funds 2020 21471 21471 70810 70810 61292 113520 174812 214 0 214 82549 113520 70810 266879 |
||||||
| 10. ANALYSIS OF NET ASSETS byfund |
Unrestricted funds |
Restricted funds |
Trust funds |
TOTAL 2020 |
||
| Tangible Fixed Assets | 21471 | 21471 | ||||
| Investment Fixed Assets | 70810 | 70810 | ||||
| Current Assets | 61292 | 113520 | 174812 | |||
| Current Liabilities | 214 | 0 | 214 | |||
| TOTAL | 82549 | 113520 | 70810 | 266879 | ||
Ecclesiastical Parish of Hartlepool St Aidan and St. Columba, Parochial Church Council Year to 31 December 2020 Charity Number 1185257
Statement of Financial Activities for the year ended 31 December 2020
Note 1 – Accounting Policies
1a) Basis of Preparation
These accounts have been prepared to meet the requirements of the Charities Act 2011 together with the Charities (accounts and reports) regulations 2008 and statements of recommended practice on accounting and reporting by Charities. They have been prepared on an accruals basis. The statements include all transactions, assets and liabilities for which the PCC is responsible. The accounts do not include the activities of the Trust Funds held for the benefit of the PCC by the Diocese of Durham except insofar as income has been received from those funds
1b) Fixed Assets
Fixed assets are depreciated over a period generally 10 years estimated to reflect the useful economic life of the asset. The only asset being depreciated is the built kitchen in St. Aidans Church.
All other assets are charged to the accounts in the period payment is made.
1c) Debtors
Amounts receivable are stated at the value expected to be realised.
1d) Liabilities, Provisions, Deferred Income and Capital Grants
Full estimates are made of income received in advance and liabilities incurred and provisions are made in accordance with relevant financial reporting standards
Independent Examiners Certificate for Ecclesiastical Parish of Hartlepool St Aidan and St. Columba, Charity Number 1185257
I report to the Trustees of Ecclesiastical Parish of Hartlepool St Aidan and St. Columba, for the year end 31 December 2020
Respective responsibilities of trustees and examiner
The charity trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed.
It is my responsibility to:
Examine the accounts under section 145 of the Charities Act 2011,
To follow the procedures laid down in the general direction given by the Charity Commission (under section 145(5)(b) of the Charities Act 2011 and
To state whether particular matters have come to my attention
Basis of independent examiners statement
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
In connection with my examination, no matter has come to my attention:
-
Which gives me reasonable cause to believe that in, any material respect, the following requirements have not been met
-
a) To keep accounting records in accordance with section 130 of the Charities Act 2011
-
b) To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act and to account for Statutory Fees correctly
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To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed Date
Name: David S. Burns ACA
30 Snowdrop Road, Hartlepool