2024-03-31-accounts

Trustees’ Annual Report for the period

From 1.4.23 Period start date to 31.3.24 Period end date

Charity name: Eyke Village Hall

Charity registration number: 1185249

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Operate and Manage the Hall for the benefit of Eyke Parish and Surrounds
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Hall Hiring – Education, Exercise, Social Events, Arts & Crafts, Births, Marriages, Anniversaries and Deaths
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees confirm knowledge of Charity Commission Guidance

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment Strong voluntary participation at many levels Para 1.38 Contribution made by volunteers N/A Other

Achievements and Performance

SORP reference 1) The extensive refurbishment continued with further works undertaken by both volunteers Summary of the main and contractors. Para 1.20 achievements of the charity, 2) Lottery Funding being sought for identifying the difference the additional £130K for phase three charity’s work has made to including a new roof the circumstances of its 3) Programme of regular social, beneficiaries and any wider educational and physical events benefits to society as a being built alongside private whole. hirings.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Positive Financial Position maintained through fund raising and small grants
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	% of cash holding kept as strategic reserve for village hall
Amount of reserves held	Para 1.22	£5000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	C10 Foundation
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	C10
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Parish Council is Sole Trustee. Village Hall Committee with two parish councillors as Chair and Vice Chair have delegated authority.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Eyke Village Hall
Other name the charity uses
Registered charity number	1185249
Charity’s principal address	Eyke Village Hall Church Lane Eyke Woodbridge Suffolk IP12 2QT

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Eyke Parish Council	Above	1.4.23 – 31.3.24
	Susan Clark	Chair
	Neil Smith	Trustee
	Lee M Weavers	Trustee
	John W Flemming	Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Eyke Parish Council	2023/24

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	Village Hall, Contents and Land making up the site.
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	To refurbish the hall and create a versatile hub for the community’s use following the loss of its pub and shop.
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	Village Hall Bank Accounts, its Funds and Financial Management are entirely sperate to that of the Parish Council.

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Susan L Clark
	Chair
	31.12.24
	31.12.24

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