## **Trustees’ Annual Report for the period** **From 1.4.23 Period start date to 31.3.24 Period end date** ## **Charity name: Eyke Village Hall** ## **Charity registration number: 1185249** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Operate and Manage the Hall for the**
**benefit of Eyke Parish and Surrounds**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Hall Hiring – Education, Exercise, Social**
**Events, Arts & Crafts, Births, Marriages,**
**Anniversaries and Deaths**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees confirm knowledge of Charity**
**Commission Guidance**| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **Strong voluntary participation at many levels** Para 1.38 Contribution made by volunteers **N/A** Other ## **Achievements and Performance** SORP reference **1) The extensive refurbishment continued with further works undertaken by both volunteers** Summary of the main **and contractors.** Para 1.20 achievements of the charity, **2) Lottery Funding being sought for** identifying the difference the **additional £130K for phase three** charity’s work has made to **including a new roof** the circumstances of its **3) Programme of regular social,** beneficiaries and any wider **educational and physical events** benefits to society as a **being built alongside private** whole. **hirings.** **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Positive Financial Position maintained**
**through fund raising and small grants**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**% of cash holding kept as strategic**
**reserve for village hall**| |Amount of reserves held|Para 1.22|**£5000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**C10 Foundation**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**C10**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Parish Council is Sole Trustee.**
**Village Hall Committee with two parish**
**councillors as Chair and Vice Chair**
**have delegated authority.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**N/A**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Eyke Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|1185249| |Charity’s principal address|Eyke Village Hall
Church Lane
Eyke
Woodbridge
Suffolk
IP12 2QT| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||**Eyke Parish**
**Council**|**Above**|**1.4.23 – 31.3.24**|| ||Susan Clark|Chair||| ||Neil Smith|Trustee||| ||Lee M Weavers|Trustee||| ||John W Flemming|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Eyke Parish Council**|**2023/24**|| |||| |||| |||| |||| |||| **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**Village Hall, Contents and Land making up the site.**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**To refurbish the hall and create a versatile hub for the**
**community’s use following the loss of its pub and**
**shop.**| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|**Village Hall Bank Accounts, its Funds and Financial**
**Management are entirely sperate to that of the Parish**
**Council.**| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||**Susan L Clark**|| ||
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