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2024-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2023 Period start date To 31/03/2024 Period end date

Charity name: Denham Community Council

Charity registration number: 1185179

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Denham Community Council supports
fundraising and grant applications to
ensure that the rural community in Denham
has access to facilities, equipment, and
social opportunities to support the
wellbeing of residents. This includes
fundraising for and managing the
renovation of the Village Hall with a view to
returning the Hall to public use.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The Council has carried out a number of
fundraising activities and has also received
donations from local business and grants
from other Charitable grant giving
organisations to begin the renovation
project to restore the Village Hall topublic
use. Funding for the renovation has been
secured and is progressing.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees confirm:
•
we are aware of the guidance
•
we have taken it into account
when
making a decision to which the guidance is
relevant

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by

volunteers N/A Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Council has been working with local
statutory organisations and grant funding
officers to secure sufficientfundingto
fully renovate the Hall.To date we have
a three- phase plan for therenovation
process and we have secured funding
against all three phases and have grant
applications under consideration to cover
the whole amount needed. Phase one
has been completed and the rest of the
project started in September 2023.The
Hall is due for completion in December
2024
Local support of Denham residents and a
focus on local social fundraising activities
has been an important function of the
committee. We have built strong links with
other organisations within the Parish and
have brought people together through a
number of events.
The Committee is now working with the
Parish Council to discuss the running of
the Hall on completion of the project.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
We have adhered to our main objective of
supporting the renovation of the Village
Hall, which is nearing completion. We are
currently undertaking discussions with the
Parish Council about the future running of
the Hall and hence the continued purpose
of Denham Community Council
Performance of fundraising
activities against objectives
set		 Para 1.41 Fundraising activitieshaveexceeded
targets on every occasion and very little
money has been spent due to freely
donated time and venues/food. Local
fundraising events continue to support
community cohesion. As the majority of the
money has been secured for the project,
fundraising activities have been reduced
this year to minimise local donation fatigue.
Investment performance
against objectives		 Para 1.41 N/A
Other N/A

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Council has secured additional funding
during this financial year and continues to
work toward its ultimate goal which is the
return of the Hall to public use.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 We are not holding any reserves and all
current fundingwillbe fully utilised in the
renovation or running of the Village Hall, as
necessary.
Amount of reserves held Para 1.22 None
Reasons for holding zero
reserves		 Para 1.22 We currently have no employees andno
fixed expenditure so holding reserves is not
necessary. This will be reviewed if the
management of the Hall moves to the
Community Council once renovations are
complete.
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The function of the charity may need to be
reviewed once the renovation is complete if
the management of the Hall does not sit
with the Community Council in future.

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
N/A
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 Inability of the Charity to take over the
running of the Hall on completion due to
Deed of Dedication agreement. This may
require altering the governing document for
the Charity.
Other N/A

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 CIO - ASSOCIATION Registered 05 Sep
2019
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Appointment by members

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
N/A
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 N/A
Relationship with any
related parties		 Para 1.51 Our purpose is linked to the running of the
Village Hall, which is owned by the Parish
Council. Our relationship with them is good
and we are working with them to ensure the
proper management of the Hall going
forwards.
Other

Reference and Administrative details

Charity name Denham CommunityCouncil
Other name the charity uses N/A
Registered charity number 1185179
Charity’s principal address 18 Shingle Cottage, Shingle Hill,Denham, Eye, Suffolk,
IP21 5EU

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Kerina Jane Chair
Jane Gilmore Secretary
Tania Farrow Treasurer

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) …………………………….. ………………….. Jane Gilmore Full name(s) Kerina Jane Position (eg Secretary, Chair Secretary Chair, etc) Date 29/10/2024

Simple accounts system from the Money in Mind Project

Welcome

This system is designed for small community groups who don't need to keep track of grants or projects.

There are four sheets - you can move from one to another by using the tabs at the bottom of the screen

To start using the system, you need to enter some information about your group onSetting up your accounts sheet. Just follow the instructions at the top of the sheet. When you've entered in all your information, press the Generate butto The information you've entered will be automatically copied across to the Cash and Bank sheets so you can start using them. This takes a few seconds and the different sheets will flash up quickly on your screen - don't panic, it's supposed to do that!

The Cash and Bank sheets also have instructions at the top. Whenever you see a yellow heading with a red corner, you can hover over it for more help.

The first thing you'll need to do on each sheet is enter your starting balance - the amount of cash you have (on the Cash sheet) and the amount of money in your bank account (on the Bank sheet). You put these figures in the pink cells.

The Overview sheet combines the cash and bank sheets to give you a snapshot of your accounts so far. You can print this out and take it to your group meetings.

pp y ,i g p ( g p g y),

contact the Money in Mind project.

Version 1.1, May 2012. This accounts system was developed with generous help from Greg Maddocks at Sussex Community Internet Project

This work is licenced under the Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License. To view a copy of this licence, visit http://creativecommons.org/licenses/by-nc-sa/3.0/ or send a letter to Creative Commons, 171 Second Street, Suite 300, San Francisco, California 94105, USA.

Setting up your account system

Fill in the information for your group below, hit the Enter key, then press this button to copy your info to the cash and bank h

then press this button to copy your
h		 info to the cash and bank info to the cash and bank info to the cash and bank
List where your money comes from
in the yellow cells below. For
example: Donations, Membership
fees, Ticket sales. You can add
more headings later if you want to.
Just fll them in below, hit Enter,
and press Generate again. You
won't lose your data.		 Cash
Bank


For each heading,
put an x in the
cash column if
you ever receive
this money in
cash, and an x in
the bank column
if you ever
receive it by
cheque or bank
transfer
MoneyIn Cash Bank
Fundraising x x
Donations x x
Bottle Bank Payments x
Grant Funding x

Enter the name of your group below

Denham Community Council

List the types of thing you spend
money on in the yellow cells
below. For example: Rent,
photocopying, coach hire. You can
add more headings later if you		 For each heading,
put an x in the
cash column if you
ever spend this
money in cash,
and an x in the
want to. Just fll them in below, hit bank column if you
Enter, and press Generate again.
You won't lose your data.		 ever spend it by
cheque or bank
transfer
MoneyOut Cash Bank
Training x
Events Costs x x
Equipment x x
BuildingCost x
Bank Charges x

27 6 12

Cash sheet

Use this sheet to enter details of all the cash you take in and spend. Also enter here when you take cash out of the bank and pay cash into the bank. Hover over any yellow column heading for more help.

Date
Description		 From Bank
Fundraising
Donations
Money
In		 From Bank
Fundraising
Donations
Money
In		 From Bank
Fundraising
Donations
Money
In		 To Bank
Events Costs
Equipment
Money
Out		 To Bank
Events Costs
Equipment
Money
Out		 To Bank
Events Costs
Equipment
Money
Out		 Total
In		 Total
Out		 Balance in
hand
Totals
- - - - - - - - Opening
Balance
-
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -

Bank sheet Use this sheet to enter details of a Cash paid into or withdrawn from t Hover over any yellow column hea

Date
Description
Chq. or Slip No.
Totals		 Fundraising
Donations
Money
In
From Cash
(automatic)		 Fundraising
Donations
Money
In
From Cash
(automatic)		 Fundraising
Donations
Money
In
From Cash
(automatic)
- - 985.91
24/04/2023 Bank Charges
12/05/2023 Coronation
18/05/2023 RFC Donation
19/05/2023 Amazon
24/05/2023 Bank Charges
09/06/2024 RFC Donation
19/06/2023 RFC Donation
24/06/2023 Bank Charges
24/07/2023 Bank Charges
28/07/2023 RFC Donation
04/08/2023 RFC Donation
24/08/2023 Bank Charges
24/09/2023 Bank Charges
29/09/2023 Cheque 100006 DPC
30/09/2023 RFC Donation
30/09/2023 Coronation Donation
06/10/2023 Bernard Sunley Grant
07/10/2023 RFC Donation
24/10/2023 Bank Charges
24/11/2023 Bank Charges
24/12/2023 Bank Charges
24/01/2024 Bank Charges
20/02/2024 DPC Donation
24/02/2024 Bank Charges
05/03/2024 AO.com
18/03/2024 MSDC Grants
24/03/2024 Bank Charges		 104.00
100.00
13.41
100.00
98.00
130.00
142.00
81.50
17.00
200.00

ny money that comes into or goes out of your bank account . the bank will be entered here automatically when you write it on the cash sheet. ading for more help.

Grant Funding
Bottle Bank
Payments
on bank
statement		 Grant Funding
Bottle Bank
Payments
on bank
statement		 Grant Funding
Bottle Bank
Payments
on bank
statement		 Money
Out		 Training
Events Costs
Equipment
Building Cost
Bank Charges		 Total In
To Cash
(automatic)
- 18,433.99 - - - 2,433.99 13,500.00 60.40 19,419.90
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
15,000.00 x
x
x
x
x
x
x
x
x
3,433.99 x
x		 5.00
5.00
5.00
5.00
5.00
5.00
6,000.00
5.40
5.00
5.00
5.00
7,500.00
5.00
2,433.99
5.00		 -
104.00
100.00
13.41
-
100.00
98.00
-
-
130.00
142.00
-
-
-
81.50
17.00
15,000.00
200.00
-
-
-
-
-
-
-
3,433.99
-

Balance in Balance from Bank Total Out hand Statement

When you get your bank statement, delete any previous statement balance from this white column. Then 'tick off' each item on the new statement by adding an x in the 'on bank statement' column. Finally, enter the balance from the new statement in this white column, alongside the last figure in the 'Balance in hand' column.

Total Out
Balance in
hand		 Total Out
Balance in
hand		 Balance from Bank
Statement
When you get your bank statement,
delete any previous statement
balance from this white column.
Then 'tick off' each item on the new
statement by adding an x in the 'on
bank statement' column. Finally,
enter the balance from the new
statement in this white column,
 Balance from Bank
Statement
When you get your bank statement,
delete any previous statement
balance from this white column.
Then 'tick off' each item on the new
statement by adding an x in the 'on
bank statement' column. Finally,
enter the balance from the new
statement in this white column,
 Balance from Bank
Statement
When you get your bank statement,
delete any previous statement
balance from this white column.
Then 'tick off' each item on the new
statement by adding an x in the 'on
bank statement' column. Finally,
enter the balance from the new
statement in this white column,
 Balance from Bank
Statement
When you get your bank statement,
delete any previous statement
balance from this white column.
Then 'tick off' each item on the new
statement by adding an x in the 'on
bank statement' column. Finally,
enter the balance from the new
statement in this white column,
15,994.39 Opening
Balance		 alongside the last figure in the
'Balance in hand' column.
7,331.50
5.00 7,326.50
- 7,430.50
- 7,530.50
- 7,543.91
5.00 7,538.91
- 7,638.91
- 7,736.91
5.00 7,731.91
5.00 7,726.91
- 7,856.91
- 7,998.91
5.00 7,993.91
5.00 7,988.91
6,000.00 1,988.91
- 2,070.41
- 2,087.41
- 17,087.41
- 17,287.41
5.40 17,282.01
5.00 17,277.01
5.00 17,272.01
5.00 17,267.01
7,500.00 9,767.01
5.00 9,762.01
2,433.99 7,328.02
- 10,762.01
5.00 10,757.01 10,757.01 Correct at 4/9/2024

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Financial Report for Denham Community Council

12/16/2024

Money we had at start of the yea 7,331.50

Mone In y

Fundraising -
Donations 985.91
Bottle Bank Payments -
Grant Funding 18,433.99
Money In Total 19,419.90
Money Out
Training -
Events Costs -
Equipment 2,433.99
Building Cost 13,500.00
Bank Charges 60.40
Money Out Total 15,994.39
Money we have now ###

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