
## **Trustees’ Annual Report for the period** 

## **From 01/04/2023 Period start date   To 31/03/2024 Period end date** 

## **Charity name: Denham Community Council** 

## **Charity registration number: 1185179** 

## **Objectives and Activities** 

||SORP reference||
|---|---|---|
|Summary of the purposes of<br>the charity as set out in its<br>governing document|Para 1.17|Denham Community Council supports<br>fundraising and grant applications to<br>ensure that the rural community in Denham<br>has access to facilities, equipment, and<br>social opportunities to support the<br>wellbeing of residents. This includes<br>fundraising for and managing the<br>renovation of the Village Hall with a view to<br>returning the Hall to public use.|
|Summary of the main<br>activities in relation to those<br>purposes for the public<br>benefit, in particular, the<br>activities, projects or<br>services identified in the<br>accounts.|Para 1.17 and<br>1.19|The Council has carried out a number of<br>fundraising activities and has also received<br>donations from local business and grants<br>from other Charitable grant giving<br>organisations to begin the renovation<br>project to restore the Village Hall topublic<br>use. Funding for the renovation has been<br>secured and is progressing.|
|Statement confirming<br>whether the trustees have<br>had regard to the guidance<br>issued by the Charity<br>Commission on public<br>benefit|Para 1.18|The trustees confirm:<br>•<br>we are aware of the guidance<br>•<br>we have taken it into account<br>when<br>making a decision to which the guidance is<br>relevant|



## **Additional information (optional)** 

## You may choose to include further statements where relevant about: 

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by 



volunteers N/A Other 

## **Achievements and Performance** 

||SORP reference||
|---|---|---|
|Summary of the main<br>achievements of the charity,<br>identifying the difference the<br>charity’s work has made to<br>the circumstances of its<br>beneficiaries and any wider<br>benefits to society as a<br>whole.|Para 1.20|The Council has been working with local<br>statutory organisations and grant funding<br>officers to secure sufficientfundingto<br>fully renovate the Hall.To date we have<br>a three- phase plan for therenovation<br>process and we have secured funding<br>against all three phases and have grant<br>applications under consideration to cover<br>the whole amount needed. Phase one<br>has been completed and the rest of the<br>project started in September 2023.The<br>Hall is due for completion in December<br>2024<br>Local support of Denham residents and a<br>focus on local social fundraising activities<br>has been an important function of the<br>committee. We have built strong links with<br>other organisations within the Parish and<br>have brought people together through a<br>number of events.<br>**The Committee is now working with the**<br>**Parish Council to discuss the running of**<br>**the Hall on completion of the project.**|



## **Additional information (optional)** You may choose to include further statements where relevant about: 

|<br>Achievements against<br>objectives set|<br>Para 1.41|<br>We have adhered to our main objective of<br>supporting the renovation of the Village<br>Hall, which is nearing completion. We are<br>currently undertaking discussions with the<br>Parish Council about the future running of<br>the Hall and hence the continued purpose<br>of Denham Community Council|
|---|---|---|
|Performance of fundraising<br>activities against objectives<br>set|Para 1.41|Fundraising activitieshaveexceeded<br>targets on every occasion and very little<br>money has been spent due to freely<br>donated time and venues/food. Local<br>fundraising events continue to support<br>community cohesion. As the majority of the<br>money has been secured for the project,<br>fundraising activities have been reduced<br>this year to minimise local donation fatigue.|
|Investment performance<br>against objectives|Para 1.41|N/A|
|Other||N/A|





## **Financial Review** 

|Review of the charity’s<br>financial position at the end<br>of the period|Para 1.21|The Council has secured additional funding<br>during this financial year and continues to<br>work toward its ultimate goal which is the<br>return of the Hall to public use.|
|---|---|---|
|Statement explaining the<br>policy for holding reserves<br>stating why they are held|Para 1.22|We are not holding any reserves and all<br>current fundingwillbe fully utilised in the<br>renovation or running of the Village Hall, as<br>necessary.|
|Amount of reserves held|Para 1.22|None|
|Reasons for holding zero<br>reserves|Para 1.22|We currently have no employees andno<br>fixed expenditure so holding reserves is not<br>necessary. This will be reviewed if the<br>management of the Hall moves to the<br>Community Council once renovations are<br>complete.|
|Details of fund materially in<br>deficit|Para 1.24|N/A|
|Explanation of any<br>uncertainties about the<br>charity continuing as a going<br>concern|Para 1.23|The function of the charity may need to be<br>reviewed once the renovation is complete if<br>the management of the Hall does not sit<br>with the Community Council in future.|



## **Additional information (optional)** 

## You may choose to include further statements where relevant about: 

|<br>The charity’s principal<br>sources of funds (including<br>any fundraising)|<br>Para 1.47|<br>N/A|
|---|---|---|
|Investment policy and<br>objectives including any<br>social investment policy<br>adopted|Para 1.46|N/A|
|A description of the principal<br>risks facing the charity|Para 1.46|Inability of the Charity to take over the<br>running of the Hall on completion due to<br>Deed of Dedication agreement. This may<br>require altering the governing document for<br>the Charity.|
|Other||N/A|





## **Structure, Governance and Management** 

|Description of charity’s<br>trusts:|||
|---|---|---|
|Type of governing document<br>(trust deed, royal charter)|Para 1.25|CIO - ASSOCIATION Registered 05 Sep<br>2019|
|How is the charity<br>constituted?<br>(e.g unincorporated<br>association, CIO)|Para 1.25|CIO|
|Trustee selection methods<br>including details of any<br>constitutional provisions e.g.<br>election to post or name of<br>any person or body entitled<br>to appoint one or more<br>trustees|Para 1.25|Appointment by members|



## **Additional information (optional)** 

## You may choose to include further statements where relevant about: 

|<br>Policies and procedures<br>adopted for the induction<br>and training of trustees|<br>Para 1.51|<br>N/A|
|---|---|---|
|The charity’s organisational<br>structure and any wider<br>network with which the<br>charity works|Para 1.51|N/A|
|Relationship with any<br>related parties|Para 1.51|Our purpose is linked to the running of the<br>Village Hall, which is owned by the Parish<br>Council. Our relationship with them is good<br>and we are working with them to ensure the<br>proper management of the Hall going<br>forwards.|
|Other|||



## **Reference and Administrative details** 

|Charity name|Denham CommunityCouncil|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|1185179|
|Charity’s principal address|18 Shingle Cottage, Shingle Hill,Denham, Eye, Suffolk,<br>IP21 5EU|
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## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Kerina Jane|Chair|||
||Jane Gilmore|Secretary|||
||Tania Farrow|Treasurer|||
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– Corporate trustees names of the directors at the date the report was approved **Director name** N/A 

Name of trustees holding title to property belonging to the charity 

|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
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## **Funds held as custodian trustees on behalf of others** 

Description of the assets N/A held in this capacity 

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects 

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets 

## **Additional information (optional)** 

## **Names and addresses of advisers (Optional information)** 

**Type of Name Address adviser** 

## **Name of chief executive or names of senior staff members (Optional information)** 

N/A 

## **Exemptions from disclosure** 

Reason for non-disclosure of key personnel details 

## **Other optional information** 



## **Declarations** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees Signature(s)** …………………………….. ………………….. Jane Gilmore **Full name(s)** Kerina Jane **Position (eg Secretary,** Chair Secretary **Chair, etc) Date** 29/10/2024 



Simple accounts system from the Money in Mind Project 



## Welcome 


This system is designed for small community groups who don't need to keep track of grants or projects. 

There are four sheets - you can move from one to another by using the tabs at the bottom of the screen 

To start using the system, you need to enter some information about your group onSetting up your accounts sheet. Just follow the instructions at the top of the sheet.  When you've entered in all your information, press the Generate butto The information you've entered will be automatically copied across to the Cash and Bank sheets so you can start using them.  This takes a few seconds and the different sheets will flash up quickly on your screen - don't panic, it's supposed to do that! 

The Cash and Bank sheets also have instructions at the top.  Whenever you see a yellow heading with a red corner, you can hover over it for more help. 

The first thing you'll need to do on each sheet is enter your starting balance - the amount of cash you have (on the Cash sheet) and the amount of money in your bank account (on the Bank sheet).  You put these figures in the pink cells. 

The Overview sheet combines the cash and bank sheets to give you a snapshot of your accounts so far.  You can print this out and take it to your group meetings. 

pp y ,i g p ( g p g y), 

contact the Money in Mind project. 


Version 1.1, May 2012.  This accounts system was developed with generous help from Greg Maddocks at Sussex Community Internet Project 



This work is licenced under the Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License. To view a copy of this licence, visit http://creativecommons.org/licenses/by-nc-sa/3.0/ or send a letter to Creative Commons, 171 Second Street, Suite 300, San Francisco, California 94105, USA. 



## Setting up your account system 

Fill in the information for your group below, hit the Enter key, then press this button to copy your info to the cash and bank h 

|then press this button to copy your<br>h|info to the cash and bank|info to the cash and bank|info to the cash and bank|
|---|---|---|---|
|List where your money comes from<br>in the yellow cells below.  For<br>example: Donations, Membership<br>fees, Ticket sales.  You can add<br>more headings later if you want to.<br>Just fll them in below, hit Enter,<br>and press Generate again.  You<br>won't lose your data.|Cash<br>Bank<br> <br> <br>For each heading,<br>put an x in the<br>cash column if<br>you ever receive<br>this money in<br>cash, and an x in<br>the bank column<br>if you ever<br>receive it by<br>cheque or bank<br>transfer|||
|MoneyIn|Cash|Bank||
|Fundraising|x|x||
|Donations|x|x||
|Bottle Bank Payments||x||
|Grant Funding||x||
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## Enter the name of your group below 

Denham Community Council 

|List the types of thing you spend<br>money on in the yellow cells<br>below.  For example: Rent,<br>photocopying, coach hire.  You can<br>add more headings later if you|For each heading,<br>put an x in the<br>cash column if you<br>ever spend this<br>money in cash,<br>and an x in the|
|---|---|
|want to.  Just fll them in below, hit|bank column if you|
|Enter, and press Generate again.<br>You won't lose your data.|ever spend it by<br>cheque or bank<br>transfer|



|MoneyOut|Cash|Bank|
|---|---|---|
|Training||x|
|Events Costs|x|x|
|Equipment|x|x|
|BuildingCost||x|
|Bank Charges||x|
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27 6 12 

## Cash sheet 

Use this sheet to enter details of all the **cash** you take in and spend. Also enter here when you take cash out of the bank and pay cash into the bank. Hover over any yellow column heading for more help. 

|Date<br>Description||From Bank<br>Fundraising<br>Donations<br>Money<br>In|From Bank<br>Fundraising<br>Donations<br>Money<br>In|From Bank<br>Fundraising<br>Donations<br>Money<br>In|To Bank<br>Events Costs<br>Equipment<br>Money<br>Out|To Bank<br>Events Costs<br>Equipment<br>Money<br>Out|To Bank<br>Events Costs<br>Equipment<br>Money<br>Out|Total<br>In|Total<br>Out|Balance in<br>hand||
|---|---|---|---|---|---|---|---|---|---|---|---|
||Totals|||||||||||
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|||-|-|-|-|-|-|**-**|**-**|**Opening**<br>**Balance**||
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Bank sheet Use this sheet to enter details of a Cash paid into or withdrawn from t Hover over any yellow column hea 

|Date<br>Description<br>Chq. or Slip No.<br>Totals|Fundraising<br>Donations<br>Money<br>In<br>From Cash<br>(automatic)|Fundraising<br>Donations<br>Money<br>In<br>From Cash<br>(automatic)|Fundraising<br>Donations<br>Money<br>In<br>From Cash<br>(automatic)|
|---|---|---|---|
||-|-|985.91|
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|24/04/2023 Bank Charges<br>12/05/2023 Coronation<br>18/05/2023 RFC Donation<br>19/05/2023 Amazon<br>24/05/2023 Bank Charges<br>09/06/2024 RFC Donation<br>19/06/2023 RFC Donation<br>24/06/2023 Bank Charges<br>24/07/2023 Bank Charges<br>28/07/2023 RFC Donation<br>04/08/2023 RFC Donation<br>24/08/2023 Bank Charges<br>24/09/2023 Bank Charges<br>29/09/2023 Cheque 100006 DPC<br>30/09/2023 RFC Donation<br>30/09/2023 Coronation Donation<br>06/10/2023 Bernard Sunley Grant<br>07/10/2023 RFC Donation<br>24/10/2023 Bank Charges<br>24/11/2023 Bank Charges<br>24/12/2023 Bank Charges<br>24/01/2024 Bank Charges<br>20/02/2024 DPC Donation<br>24/02/2024 Bank Charges<br>05/03/2024 AO.com<br>18/03/2024 MSDC Grants<br>24/03/2024 Bank Charges||104.00<br>100.00<br>13.41<br>100.00<br>98.00<br>130.00<br>142.00<br>81.50<br>17.00<br>200.00||
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ny money that comes into or goes out of your **bank account** . the bank will be entered here automatically when you write it on the cash sheet. ading for more help. 

|Grant Funding<br>Bottle Bank<br>Payments<br>on bank<br>statement|Grant Funding<br>Bottle Bank<br>Payments<br>on bank<br>statement|Grant Funding<br>Bottle Bank<br>Payments<br>on bank<br>statement|Money<br>Out|Training<br>Events Costs<br>Equipment<br>Building Cost<br>Bank Charges|Total In|
|---|---|---|---|---|---|
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|-|18,433.99||-|-       -       2,433.99      13,500.00    60.40|19,419.90|
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|x<br>x<br>x<br>x<br>x<br>x<br>x<br>x<br>x<br>x<br>x<br>x<br>x<br>x<br>x<br>x<br>15,000.00  x<br>x<br>x<br>x<br>x<br>x<br>x<br>x<br>x<br>3,433.99  x<br>x||||5.00<br>5.00<br>5.00<br>5.00<br>5.00<br>5.00<br>6,000.00<br>5.40<br>5.00<br>5.00<br>5.00<br>7,500.00<br>5.00<br>2,433.99<br>5.00|-|
||||||104.00|
||||||100.00|
||||||13.41|
||||||-|
||||||100.00|
||||||98.00|
||||||-|
||||||-|
||||||130.00|
||||||142.00|
||||||-|
||||||-|
||||||-|
||||||81.50|
||||||17.00|
||||||15,000.00|
||||||200.00|
||||||-|
||||||-|
||||||-|
||||||-|
||||||-|
||||||-|
||||||-|
||||||3,433.99|
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Balance in Balance from Bank Total Out hand Statement 


When you get your bank statement, delete any previous statement balance from this white column. Then 'tick off' each item on the new statement by adding an x in the 'on bank statement' column.  Finally, enter the balance from the new statement in this white column, alongside the last figure in the 'Balance in hand' column. 

|Total Out<br>Balance in<br>hand|Total Out<br>Balance in<br>hand|Balance from Bank<br>Statement<br>When you get your bank statement,<br>delete any previous statement<br>balance from this white column.<br>Then 'tick off' each item on the new<br>statement by adding an x in the 'on<br>bank statement' column.  Finally,<br>enter the balance from the new<br>statement in this white column,<br>|Balance from Bank<br>Statement<br>When you get your bank statement,<br>delete any previous statement<br>balance from this white column.<br>Then 'tick off' each item on the new<br>statement by adding an x in the 'on<br>bank statement' column.  Finally,<br>enter the balance from the new<br>statement in this white column,<br>|Balance from Bank<br>Statement<br>When you get your bank statement,<br>delete any previous statement<br>balance from this white column.<br>Then 'tick off' each item on the new<br>statement by adding an x in the 'on<br>bank statement' column.  Finally,<br>enter the balance from the new<br>statement in this white column,<br>|Balance from Bank<br>Statement<br>When you get your bank statement,<br>delete any previous statement<br>balance from this white column.<br>Then 'tick off' each item on the new<br>statement by adding an x in the 'on<br>bank statement' column.  Finally,<br>enter the balance from the new<br>statement in this white column,<br>|
|---|---|---|---|---|---|
|15,994.39|**Opening**<br>**Balance**|alongside the last figure in the<br>'Balance in hand' column.||||
||7,331.50|||||
|5.00|7,326.50|||||
|-|7,430.50|||||
|-|7,530.50|||||
|-|7,543.91|||||
|5.00|7,538.91|||||
|-|7,638.91|||||
|-|7,736.91|||||
|5.00|7,731.91|||||
|5.00|7,726.91|||||
|-|7,856.91|||||
|-|7,998.91|||||
|5.00|7,993.91|||||
|5.00|7,988.91|||||
|6,000.00|1,988.91|||||
|-|2,070.41|||||
|-|2,087.41|||||
|-|17,087.41|||||
|-|17,287.41|||||
|5.40|17,282.01|||||
|5.00|17,277.01|||||
|5.00|17,272.01|||||
|5.00|17,267.01|||||
|7,500.00|9,767.01|||||
|5.00|9,762.01|||||
|2,433.99|7,328.02|||||
|-|10,762.01|||||
|5.00|10,757.01|10,757.01|Correct at|4/9/2024||





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**----- Start of picture text -----**<br>
                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>                  -<br>**----- End of picture text -----**<br>




Financial Report for Denham Community Council 

12/16/2024 

## **Money we had at start of the yea  7,331.50** 

## **Mone In y** 

|Fundraising|-|
|---|---|
|Donations|985.91|
|Bottle Bank Payments|-|
|Grant Funding|18,433.99|
|**Money In Total**|**19,419.90**|
|**Money Out**||
|Training|-|
|Events Costs|-|
|Equipment|2,433.99|
|Building Cost|13,500.00|
|Bank Charges|60.40|
|**Money Out Total**|**15,994.39**|
|**Money we have now**|**###**|



Page 102 of 

