2021-03-31-accounts - Denham Community Council

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CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110412020 Period start dats To 3110312021 Period end data Charity name: Dènham Community Council Charity registratlon number: 1185179 Objectives and Activities Summary of the purposes of the charity as set out in ts goveming document P¥• 1.17 Denham CcKnmunrty CnCil support8 fundraising and grant applications to erUre that the rural communty in Denham has access to facilrties, equiWnt, and social opportunitb88 in order to support the wellbeing of loGal residents. This indudes fundraising for and managing the renovation of ts Villa Hall The Counul has carried out a number of fundraising aciivities and has also r8ceNed donations from local business and a grant from the Distrid Council to begin the novation project to restor8 the Village Hall to blic use The trustees confim: Summary of the main activit188 in relation to those purposes for the public benefrt, in particular, the activities, projects or services identthed in the accounts. Statement Gonfinning vthether the trustees have had regard to the guidan issued by the Charity Commisslon on public benefft Parnl.17athJ 119 Pw• 1.18 we are aware of the guidanr we have taken rt into account when making a decislon to whith the guidance is relevant Additional Infommtlon loptlonal) You ma choose to indude further sLements where rvant about: WA Parn 1.38 Policy on grant making NIA Policy on social investment including prc*3ram related investment P•a 1.38 NIA Contribution made by volunteers P4ra 1.38

NIA Achievements and Perfonnance Summary of the main achievements of the charty. idents'fying the dnyerence tt charity's work has made to the circumstances of rts beneficiaries and any wm beneffts to Society as a whole. The Council has bean working with local statutory organisations and grant funding officers to *cure sufficrent funding to fully renovate the Hall. To date we have a three- Kthase plan for the renovation process and we have secured fiJrNJing against all three phases and have grant applications under consideration to cover whole amount P•a 1.20 Local support of Denham residents and focus on local soThal fijndraising activities has been an important function of the mmrttee throughout the pandemic. It has given people support from a group of lik minded people and has Cated a posrtive nwus fw life after lockd¢. Additlonal Infomiallon (optlonal) You ma 008e to include further sLqtemerrts relevant about: NIA Achievements against obj'eth'ves set P•rn 1.41 Fundraising activtties have exceeded targets Perfonnance of fundraisir activrti8s against obJ"ectives set WA Investment perfomian against obj'ectives PWA 1.41

Structure, Governance and Management Desuipts'on of charity's trusts.. Type of goveming do1ment Pa 1.25 CIO - ASSOCIATION Registered 05 Sep 2019 cio How is the charity constTrtuted? Para 1.25 ated Trustee selection methods including detsils of any ¢onstitutional provisions e.g. election to post or name of any person or body errtit to appoint one or mor8 trustees Para 125 Appoinknerrt by members Addltlonal Inf0mMon {optlonal) You ma choose to include fvrther sLitements wfre relevant about.. NIA Policies arKI procedures adopted for the irKluction arKI training of trustees P•r• 1.51 NIA The tharrty's organisational structure and any wider network wrth which the charity works 1.51 NIA Relationship with any related parties P•1.51 Other NIA Reference and Administrallve detsils Charit name Other name the cha R istered cha numter Charity's prinapal address Denham Commun NIA 1185179 18 Shingle Cottage, Shirole Hill. Denham. Eye. Suffolk, IP21 SEU C<xJncil

Financial Review Review of the charity's financial posiiion at the of the Statement eXainIng the policy for holding reserves statin are held Amount of reserves held Reasons for holding zero rese85 The Council has secured additional funding during this finanual year and continues to work toward ifs ults'mate oal. We are not holding any reserves and all ent furKliNJ will be fully uiiliwl in the renovation None We have no emFAoyees arKJ no fixed expenditure so holding res8p4es is ni P¥a 1.22 Para 122 P• 1.22 Details of fund materially in deficit Explanation of any uncertainties about t Charty continuing a8 a goi Concem Pw• 124 NIA Para 123 NIA Addltlonal infomiatlon (opuonal) You ma choose to indude further statements where relevant abouL' NIA The tharity's principal 80urces of furKls {including any fundraising) Pw• 1.47 WA Inveslment policy and objectives including any social investment policy adopted P• 1.48 WA A description of the principal risks facing the charity Pw• 1.46 NIA Other

Funds held as custodlan trustees on behalf of others Description of the assets NIA held in this capa Name and obj'ects of the chanty on vthose behalf assets are held and how this falls within the custodian Charity's objects WA Details of arrangem8nts for safe custody and segregation of suth assets from the charivs own assets NIA Addltional Inlorniatlon loptional) Names and addresses of advlMr8 {Optlon*l Infomiallon) Typo of Narne Addro advisar Nam• of chl•f exacutlvo or name8 of 8•nlor staff membor• (OpOonal Infomiatlon) Exemptions from dlsclosure Rea80n for non41sck)su of ke rsonnel detsi18 Other o tional infomiation

Names of tha charity trustees who manage the charity TTUStee nam• Office {rf•ryl Ilwne of pèrson lorbodyl entiiled int trusts& ifan K8rina Jane Chair Jane Gilmore Tania Farrow Secretary Treasurer 10 12 13 14 15 16 17 18 19 20 rate trustees- names of the diredors at the date the re Dornctor nan NIA Name of trustees hokling lrtle to property belonging to the charty Tru8t•e n•m• NIA

Declarations The trustee$ declarn that they have approved the trustees. report above. Signed on bèhalf of the charlty's trustoes Signature(s) Full namels) Posftlon (eg Secretary, Chair. et¢) Kerina Jane Jane Gilmore Chair 13111r2021

Simple accounts system

from the Money in Mind Project

Welcome

This system is designed for small community groups who don't need to keep track of grants or projects.

There are four sheets - you can move from one to another by using the tabs at the bottom of the screen

To start using the system, you need to enter some information about your group on the

Setting up your accounts sheet.

Just follow the instructions at the top of the sheet. When you've entered in all your information, press the Generate button.

The information you've entered will be automatically copied across to the Cash and Bank sheets so you can start using them. This takes a few seconds and the different sheets will flash up quickly on your screen - don't panic, it's supposed to do that!

The Cash and Bank sheets also have instructions at the top. Whenever you see a yellow heading with a red corner, you can hover over it for more help.

The first thing you'll need to do on each sheet is enter your starting balance - the amount of cash you have (on the Cash sheet) and the amount of money in your bank account (on the Bank sheet). You put these figures in the pink cells.

The Overview sheet combines the cash and bank sheets to give you a snapshot of your accounts so far. You can print this out and take it to your group meetings.

For free technical support with this system, or financial management help (small groups in Brighton & Hove only), contact the Money in Mind project.

Version 1.1, May 2012. This accounts system was developed with generous help from Greg Maddocks at Sussex Community Internet Project

This work is licenced under the Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License. To view a copy of this licence, visit http://creativecommons.org/licenses/by-nc-sa/3.0/ or send a letter to Creative Commons, 171 Second Street, Suite 300, San Francisco, California 94105, USA.

Setting up your account system

Fill in the information for your group below, hit the Enter key, then press this button to copy your info to the cash and bank sheets.

List where your money comes from in the yellow cells below. For example: Donations, Membership fees, Ticket sales. You can add more headings later if you want to. Just fill them in below, hit Enter, and press Generate again. You won't lose your data.

For each heading, put an x in the cash column if you ever receive this money in cash, and an x in the bank column if you ever receive it by cheque or bank transfer

MoneyIn	Cash	Bank
Fundraising	x	x
Donations	x	x
Bottle Bank Payments		x

Enter the name of your group below

Denham Community Council

For each heading, put an x in the cash column if you ever spend this money in cash, and an x in the bank column if you ever spend it by cheque or bank transfer

List the types of thing you spend money on in the yellow cells below. For example: Rent, photocopying, coach hire. You can add more headings later if you want to. Just fill them in below, hit Enter, and press Generate again. You won't lose your data.

MoneyOut	Cash	Bank
Training		x
Events Costs	x	x
Stationery	x	x
BuildingCosts	x	x

12 6 11

Cash sheet

Use this sheet to enter details of all the cash you take in and Also enter here when you take cash out of the bank and pay Hover over any yellow column heading for more help.

Date Description	From Bank Fundraising Donations Money In	From Bank Fundraising Donations Money In	From Bank Fundraising Donations Money In	To Bank Events Costs Stationery Building Costs Money Out	To Bank Events Costs Stationery Building Costs Money Out	To Bank Events Costs Stationery Building Costs Money Out	To Bank Events Costs Stationery Building Costs Money Out	Total In
Totals


	-	378.95	13.00	391.95	-	-	-	391.95


14 12/10/2020 Donation (Cheese and wine) 15 20/10/2020 Card Sales 16 09/12/2020 Card Sales 19 31/12/2020 Card Sales 20 30/01/2021 Card Sales	13.00 171.95 62.00 30.00 115.00			13.00 171.95 62.00 30.00 115.00				13.00
								171.95
								62.00
								30.00
								115.00
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d spend. cash into the bank.

Total Out	Balance in hand

391.95	Opening Balance

13.00	-
171.95	-
62.00	-
30.00	-
115.00	-
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Bank shee

Use this sheet to enter det Cash paid into or withdraw Hover over any yellow colu

Money In

Date Description Chq. or Slip No.

391.95 24.00 12/10/2020 Crown Donation 20/10/2020 Card Sales 24.00 12/10/2020 Cash paid into bank 13.00 20/10/2020 Cash paid into bank 171.95 09/12/2020 Cash paid into bank 62.00 10/12/2020 Donation 10/12/2020 Bottle Bank 31/12/2020 Cash paid into bank 30.00 30/01/2021 Cash paid into bank 115.00 01/02/2021 Mid-Suffolk (Trees) 03/02/2021 R Jones-Donation 11/03/2021 Tree Amigos 100001

et

tails of any money that comes into or goes out of your bank account . wn from the bank will be entered here automatically when you write it on the cash sh umn heading for more help.

Donations Bottle Bank Payments on bank statement	Donations Bottle Bank Payments on bank statement	Money Out	Training Events Costs Stationery Building Costs	Total In

		To Cash (automatic)

2,000.00	63.24	-	- - - 650.00	2,479.19

1,000.00 x x x x x 300.00 x 63.24 x x x 500.00 x 200.00 x x			650.00	1,000.00
				24.00
				13.00
				171.95
				62.00
				300.00
				63.24
				30.00
				115.00
				500.00
				200.00
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heet.

Total Out	Balance in hand	Balance from Bank Statement	Balance from Bank Statement
		When you get your bank statement, delete any previous statement balance from this white column. Then 'tick of' each item on the new statement by adding an x in the 'on bank statement' column. Finally, enter the balance from the new statement in this white column, alongside the last fgure in the
650.00	Opening Balance	'Balance in hand' column.
	1,354.33
-	2,354.33
-	2,378.33
-	2,391.33
-	2,563.28
-	2,625.28
-	2,925.28
-	2,988.52
-	3,018.52
-	3,133.52
-	3,633.52
-	3,833.52
650.00	3,183.52	3,183.52	Correct at
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Financial Report for Denham Community Council

12/11/2021

1,354.33

Money we had at start of the year

Money we had at start of the year	1,354.33
Money In
Fundraising	402.95
Donations	2,013.00
Bottle Bank Payments	63.24
Money In Total	2,479.19
Money Out
Training	-
Events Costs	-
Stationery	-
Building Costs	650.00
Money Out Total	650.00
Money we have now	3,183.52

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