2022-06-30-accounts - Hexham Football Club

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Trustees’ Annual Report for the period

From 01[st] July 2021 Period start date To 30[th] June 2022 Period end date

Charity name: Hexham Football Club

Charity registration number: 1185090

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The aim of the charity is to advance sports in Hexham and its surrounding areas, with a specific focus on association football, while benefiting the surrounding community. Additionally, we strive to offer facilities that enable the organization of matches, social events, and community engagement in sporting activities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19		We had over 300 players registered for the
			2021/2022 season, with teams ranging
			from U7 to U16 age groups, as well as a
			senior team.
			As our players develop, we offer a smooth
			transition through the age ranges and
			senior team. We lease facilities from
			Northumberland Council, mainly at
			Dukeshouse Wood, to provide children with
			access to competitive football on grassed
			pitches. Additionally, we rent facilities from
			Wentworth Leisure Centre and other local
			venues for senior team matches and
			training.
			We have developed a relationship with
			Hadrian Learning Trust and have access to
			their 3G artificial surface on a commercial
			basis for training and matches. Although
			the school rebuild caused some delay, we
			were able to use the facility from
			September 2021 onwards. With the 3G
			facility, we have been able to have training
			sessions and matches with minimal
			disruption due to weather during the
			2021/2022 season.

		This has provided more training time for all
		members, which has seen an increased
		playing time for everyone.
		To help with the smooth running of our
		club, our Trustees have invested in a
		financial system to effectively collect
		membership fees and maintain regular
		oversight on our financial performance.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Our Trustees always have the public / community benefit in mind and plan all our activities accordingly.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The club has had a far more stable season, following the challenges of the previous season due to the restrictions in place due to the Covid pandemic. Our members, coaches and parents were delighted to return to football training and matches. This provided support to our members health and wellbeing as well as returning to a sense of normality for our members and wider community. Some of the main achievements from this season:- 1. The club successfully embedded the use over the newly developed 3G training and match facilities at Queen Elizabeth High School in partnership with Hadrian Education Trust. The Club has been able to establish the use of the facility, allowing

use for four evenings a week and at the weekend in a shared use agreement. 2. The club maintains FA community club status. 3. All coaches have completed age appropriate FA child and youth football coach certification. 4. All teams are covered by registered and trained first aiders and all volunteers are appropriately disclosure checked. 5. Over 300 players are registered to play for Hexham Football Club, which is a slight decrease from 2020/2021. 6. Training is offered for all age groups once a week. 7. Growth and development of girls football teams 8. Club Secretary, Gwyneth Scott received the outstanding contribution at the Sport Tynedale awards for her role at the club over the last 15 years. 9. The junior development section has been restructured to help increase the number of participants and bring in additional coaching support. 10. More community engagement events at local schools or village events to promote the role of the Club 11. Additional fundraising events to raise income to support the Club’s activities. 12. Number of team successes over the season including our Under 14 team going unbeaten to win Division 1 of the Russell Forster league, as well as the West Division Cup.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity saw a deficit of £14k between expenditure and income. The club reserves were unusually high (£46k) from the previous season (2020-2021) due to the COVID pandemic whereby player fees were collected but limited football provision was provided. For this season (2021-2022), full provision was provided however the player fees income was reduced as we offered a discount to address the previous limited season. The club reserves remained unusually high (£31k) at the end of 2021-2022 season due to an outstanding liability to pay Northumberland County Council (NCC) £12k for the lease of Dukeshouse Wood football centre. The invoice was delayed due to ongoing discussions with NCC regarding the facility. The invoice has now been received and paid in the 2022-203 season accounts. Taking the NCC liability into account, the club reserves were £19k at the end of the season which was in-line with the financial forecast.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Financial aim of the Trustees is to always keep the club bank account balance >£10k to provide a safety net should any need arise.
Amount of reserves held	Para 1.22	Cash reserves in club bank account at end of 2021/2022 season were £31k.
Reasons for holding zero reserves	Para 1.22	N/A.
Details of fund materially in deficit	Para 1.24	N/A.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A.
Additional information (optional) You may choose to include further statements		where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Player registration fees – 60% Sponsorship / donations – 15% Fundraising – 15% Gift Aid–10%

Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed at a properly convened meeting (e.g. the AGM) of the charity trustees (and other club officials, as required).

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Hexham Football Club
Other name the charity uses	N/A
Registered charitynumber	1185090
Charity’s principal address	Dukeshouse Wood Football Centre Fellside Hexham Northumberland NE46 1TP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Campbell Maclachlan	Chairperson
	Gwyneth Scott	Secretary
	Andrew Marrow	Financial Officer
	Samantha Burns	Trustee
	Mark Gradwell	Trustee
	Ivan Jepson	Trustee
	Andrew Turnbull	Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

~~Digitally signed by: Marrow,~~ Marrow, Andrew DN: CN = Marrow, Andrew Signature(s) Andrew OU = IHC Users, StocksfieldDate: 2023.04.23 12:20:11 Z Full name(s) Andrew Marrow Position (eg Secretary, Financial Officer Chair, etc) Date 23/04/2023

Hexham Football Club

Registered Charity No. 1185090

Financial Report for the

Year Ended 30[th] June 2022

Independent examiner’s report to the trustees of Hexham Football Club

I report to the trustees on my examination of the accounts of Hexham Football Club(the Trust) for the year ended 30 June 2022.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carries out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with these records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Andrea Gavaghan

AAT

Address: 6 Goodwood Court, Ashington, Northumberland NE63 8NP

Date: 24 March 2023

	Hexham Football Club	Hexham Football Club	Hexham Football Club	1185090	CC16a
	For the period from	01-07-2021	To	30-06-2022

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Player Subscriptions	34,733	-	-	34,733	32,511
Fundraising	8,087	-	-	8,087	6,939
Team Sponsorship	6,395	-	-	6,395	3,115
Grants / Donations	2,549	-	-	2,549	500
SundrySales / Other Income	733	-	-	733	785
Gift Aid	5,817	-	-	5,817	8,367
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	58,314	-	-	58,314	52,217

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					52,217

Football Costs(FA,League,Referees)	13,353				4,415
NCC Charge for Use of Dukeshouse Wood	11,718				-
TrainingFacility& Pitch Hire	22,063				6,853
PlayingEquipment & Kit	16,876				8,665
Coach Training	1,123				333
Insurance & Professional Fees	2,724				150
Member Subscription Refunds	1,245				157
Clubhouse / SundryCosts	461				2,192
Presentations	3,148				-
**Sub total **	72,711				22,764

A4 Asset and investment purchases, (see table)

	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					22,764

	- 14,397	-	-	- 14,397	29,453
	-	-	-	-	-
	45,827	-	-	45,827	16,374
	31,430	-	-	31,430	45,827

CCXX R1 accounts (SS)

04-12-2022

Section B Statement of assets and liabilities at the end of the period

(agree balances with receipts and payments account(s)) Details Barclays Bank Account PayPal Account Cash *Total cash funds* Details Details Details Details Kit lockers (x3) Changingroom benches(x8) Tambour door cupboards (x4) Shelvingunits(x3) Chairs (x40) Tables(x5) Projector and screen Water boiler,kettle & electric hob Metal goals with nets (x10) Plasticgoals with nets(x4) Storage sheds (x2) Picnic benches(x6) Home strips (x23 teams) Awaystrips(x4 teams) Playing / training equipment (x23 teams) e.g. balls,bibs,bags,cones,first aid Signage & timber frames for advertisement hoardings	Unrestricted funds to nearest £ 30,307 808 314 31,430 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted Fund to which liability relates	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional)	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
No invoice received to date from NCC for Dukeshouse Wood (season 2021-22)	Unrestricted	12,000

		-
		-
		-
Signature ~~Digitally signed by: Marrow,~~ Andrew DN: CN = Marrow, Andrew OU = IHC Users, Stocksfield Date: 2023.04.23 12:20:33 Z ~~Marrow,~~ ~~Andrew~~	Print Name Andrew Marrow
			Date of approval
~~,~~ Andrew DN: CN = Marrow, Andrew OU = IHC Users, Stocksfield Date: 2023.04.23 12:20:33 ~~Marrow,~~ ~~Ad~~	Andrew Marrow		30/06/2022
Z ~~nrew~~

CCXX R2 accounts (SS)

04-12-2022