## **Trustees’ Annual Report for the period**
**From 01[st] July 2021 Period start date To 30[th] June 2022 Period end date**
## **Charity name: Hexham Football Club**
## **Charity registration number: 1185090**
## **Objectives and Activities**
||SORP reference||||
|---|---|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aim of the charity is to advance sports
in Hexham and its surrounding areas, with
a specific focus on association football,
while benefiting the surrounding
community.
Additionally, we strive to offer facilities that
enable the organization of matches, social
events, and community engagement in
sporting activities.|||
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19||We had over 300 players registered for the||
||||2021/2022 season, with teams ranging||
||||
from U7 to U16 age groups, as well as a||
||||
senior team.||
||||As our players develop, we offer a smooth||
||||
transition through the age ranges and||
||||senior team. We lease facilities from||
||||Northumberland Council, mainly at||
||||
Dukeshouse Wood, to provide children with||
||||access to competitive football on grassed||
||||
pitches. Additionally, we rent facilities from||
||||Wentworth Leisure Centre and other local||
||||venues for senior team matches and||
||||training.||
||||We have developed a relationship with||
||||Hadrian Learning Trust and have access to||
||||their 3G artificial surface on a commercial||
||||basis for training and matches. Although||
||||
the school rebuild caused some delay, we||
||||were able to use the facility from||
||||
September 2021 onwards. With the 3G||
||||facility, we have been able to have training||
||||
sessions and matches with minimal||
||||disruption due to weather during the||
||||2021/2022 season.||
|||This has provided more training time for all||
|---|---|---|---|
|||
members, which has seen an increased||
|||playing time for everyone.||
|||To help with the smooth running of our||
|||
club, our Trustees have invested in a||
|||financial system to effectively collect||
|||
membership fees and maintain regular||
|||
oversight on our financial performance.||
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Our Trustees always have the public /
community benefit in mind and plan all our
activities accordingly.||
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The club has had a far more stable season,
following the challenges of the previous
season due to the restrictions in place due
to the Covid pandemic.
Our members, coaches and parents were
delighted to return to football training and
matches. This provided support to our
members health and wellbeing as well as
returning to a sense of normality for our
members and wider community.
Some of the main achievements from this
season:-
1. The club successfully embedded the use
over the newly developed 3G training and
match facilities at Queen Elizabeth High
School in partnership with Hadrian
Education Trust. The Club has been able to
establish the use of the facility, allowing|
use for four evenings a week and at the weekend in a shared use agreement. 2. The club maintains FA community club status. 3. All coaches have completed age appropriate FA child and youth football coach certification. 4. All teams are covered by registered and trained first aiders and all volunteers are appropriately disclosure checked. 5. Over 300 players are registered to play for Hexham Football Club, which is a slight decrease from 2020/2021. 6. Training is offered for all age groups once a week. 7. Growth and development of girls football teams 8. Club Secretary, Gwyneth Scott received the outstanding contribution at the Sport Tynedale awards for her role at the club over the last 15 years. 9. The junior development section has been restructured to help increase the number of participants and bring in additional coaching support. 10. More community engagement events at local schools or village events to promote the role of the Club 11. Additional fundraising events to raise income to support the Club’s activities. 12. Number of team successes over the season including our Under 14 team going unbeaten to win Division 1 of the Russell Forster league, as well as the West Division Cup.
**Additional information (optional)** You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity saw a deficit of £14k between
expenditure and income. The club reserves
were unusually high (£46k) from the
previous season (2020-2021) due to the
COVID pandemic whereby player fees
were collected but limited football provision
was provided. For this season (2021-2022),
full provision was provided however the
player fees income was reduced as we
offered a discount to address the previous
limited season.
The club reserves remained unusually high
(£31k) at the end of 2021-2022 season due
to an outstanding liability to pay
Northumberland County Council (NCC)
£12k for the lease of Dukeshouse Wood
football centre. The invoice was delayed
due to ongoing discussions with NCC
regarding the facility. The invoice has now
been received and paid in the 2022-203
season accounts.
Taking the NCC liability into account, the
club reserves were £19k at the end of the
season which was in-line with the financial
forecast.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Financial aim of the Trustees is to always
keep the club bank account balance >£10k
to provide a safety net should any need
arise.|
|Amount of reserves held|Para 1.22|Cash reserves in club bank account at end
of 2021/2022 season were £31k.|
|Reasons for holding zero
reserves|Para 1.22|N/A.|
|Details of fund materially in
deficit|Para 1.24|N/A.|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A.|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Player registration fees – 60%
Sponsorship / donations – 15%
Fundraising – 15%
Gift Aid–10%|
Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed at a properly convened meeting
(e.g. the AGM) of the charity trustees (and
other club officials, as required).|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Hexham Football Club|
|---|---|
|Other name the charity uses|N/A|
|Registered charitynumber|1185090|
|Charity’s principal address|Dukeshouse Wood Football Centre
Fellside
Hexham
Northumberland
NE46 1TP|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Campbell Maclachlan|Chairperson|||
||Gwyneth Scott|Secretary|||
||Andrew Marrow|Financial Officer|||
||Samantha Burns|Trustee|||
||Mark Gradwell|Trustee|||
||Ivan Jepson|Trustee|||
||Andrew Turnbull|Trustee|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year **||
|---|---|---|
|N/A|||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
~~Digitally signed by: Marrow,~~ Marrow, Andrew DN: CN = Marrow, Andrew **Signature(s)** Andrew OU = IHC Users, StocksfieldDate: 2023.04.23 12:20:11 Z **Full name(s)** Andrew Marrow **Position (eg Secretary,** Financial Officer **Chair, etc) Date** 23/04/2023
## **Hexham Football Club**
**Registered Charity No. 1185090**
**Financial Report for the**
**Year Ended 30[th] June 2022**
## **Independent examiner’s report to the trustees of Hexham Football Club**
I report to the trustees on my examination of the accounts of Hexham Football Club(the Trust) for the year ended 30 June 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carries out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with these records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Andrea Gavaghan
AAT
Address: 6 Goodwood Court, Ashington, Northumberland NE63 8NP
Date: 24 March 2023
||**Hexham Football Club**|**Hexham Football Club**|**Hexham Football Club**|**Hexham Football Club**|**Hexham Football Club**|**1185090**|**1185090**|**1185090**|**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
||**For the period**
**from**||01-07-2021||**To**||30-06-2022|||
|||||||||||
|**Section A Receipts and payments**||||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|
|Player Subscriptions|**34,733**||**-**||**-**||**34,733**||**32,511**|
|Fundraising|**8,087**||**-**||**-**||**8,087**||**6,939**|
|Team Sponsorship|**6,395**||**-**||**-**||**6,395**||**3,115**|
|Grants / Donations|**2,549**||**-**||**-**||**2,549**||**500**|
|SundrySales / Other Income|**733**||**-**||**-**||**733**||**785**|
|Gift Aid|**5,817**||**-**||**-**||**5,817**||**8,367**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**58,314**||**-**||**-**||**58,314**||**52,217**|
|||||||||||
|**A2 Asset and investment sales, (see**
**table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||||||
||||||||||**52,217**|
|||||||||||
|Football Costs(FA,League,Referees)|**13,353**||||||||**4,415**|
|NCC Charge for Use of Dukeshouse Wood|**11,718**||||||||**-**|
|TrainingFacility& Pitch Hire|**22,063**||||||||**6,853**|
|PlayingEquipment & Kit|**16,876**||||||||**8,665**|
|Coach Training|**1,123**||||||||**333**|
|Insurance & Professional Fees|**2,724**||||||||**150**|
|Member Subscription Refunds|**1,245**||||||||**157**|
|Clubhouse / SundryCosts|**461**||||||||**2,192**|
|Presentations|**3,148**||||||||**-**|
|**_Sub total_ **|**72,711**||||||||**22,764**|
|||||||||||
|**A4 Asset and investment purchases,**
**(see table)**||||||||||
|||||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**22,764**|
|||||||||||
||**- 14,397**||**-**||**-**||**- 14,397**||**29,453**|
||**-**||**-**||**-**||**-**||**-**|
||**45,827**||**-**||**-**||**45,827**||**16,374**|
||**31,430**||**-**||**-**||**31,430**||**45,827**|
CCXX R1 accounts (SS)
04-12-2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf of all
the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s**
**own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
Barclays Bank Account
PayPal Account
Cash
**_Total cash funds_**
**Details**
**Details**
**Details**
**Details**
Kit lockers (x3)
Changingroom benches(x8)
Tambour door cupboards (x4)
Shelvingunits(x3)
Chairs (x40)
Tables(x5)
Projector and screen
Water boiler,kettle & electric hob
Metal goals with nets (x10)
Plasticgoals with nets(x4)
Storage sheds (x2)
Picnic benches(x6)
Home strips (x23 teams)
Awaystrips(x4 teams)
Playing / training equipment (x23 teams)
e.g. balls,bibs,bags,cones,first aid
Signage & timber frames for advertisement
hoardings|(agree balances with receipts and payments
account(s))
**Details**
Barclays Bank Account
PayPal Account
Cash
**_Total cash funds_**
**Details**
**Details**
**Details**
**Details**
Kit lockers (x3)
Changingroom benches(x8)
Tambour door cupboards (x4)
Shelvingunits(x3)
Chairs (x40)
Tables(x5)
Projector and screen
Water boiler,kettle & electric hob
Metal goals with nets (x10)
Plasticgoals with nets(x4)
Storage sheds (x2)
Picnic benches(x6)
Home strips (x23 teams)
Awaystrips(x4 teams)
Playing / training equipment (x23 teams)
e.g. balls,bibs,bags,cones,first aid
Signage & timber frames for advertisement
hoardings|**Unrestricted**
**funds**
**to nearest £**
**30,307**
**808**
**314**
**31,430**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
**Fund to which**
**liability relates**|**Unrestricted**
**funds**
**to nearest £**
**30,307**
**808**
**314**
**31,430**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|---|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||OK|
||||||||**Endowment**
**funds**
**to nearest £**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**When due**
**(optional)**|
||No invoice received to date from NCC for
Dukeshouse Wood (season 2021-22)||Unrestricted||**12,000**|||
|||||||||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||Signature
~~Digitally signed by: Marrow,~~
Andrew
DN: CN = Marrow, Andrew
OU = IHC Users, Stocksfield
Date: 2023.04.23 12:20:33
Z
~~Marrow,~~
~~Andrew~~||Print Name
Andrew Marrow|||||
||||||||Date of
approval|
||~~,~~
Andrew
DN: CN = Marrow, Andrew
OU = IHC Users, Stocksfield
Date: 2023.04.23 12:20:33
~~Marrow,~~
~~Ad~~||Andrew Marrow||||30/06/2022|
||Z
~~nrew~~|||||||
CCXX R2 accounts (SS)
2
04-12-2022