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2020-12-31-accounts

Trustees’ Annual Report for the period from 29[th] August 2019 to 31[st] December 2020

Charity name: West Meon Music Festival

Charity registration number: 1185082

Objectives and Activities
Summary of the purposes of
the charity as set out in its
governing document		 To advance the education of the public in the appreciation
and knowledge of the art and science of music by the
presentation of public concerts and workshops including the
West Meon Music Festival.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 The charity’s primary activity is preparation for and
presentation of the annual West Meon Music Festival,
including its concerts and workshops, which is held in
September each year.
The public concerts which are presented at the festival are
designed to educate the wider public, including the elderly,
children and students in world class chamber music.
Workshops and masterclasses are also held.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 The trustees confirm that they have been fully briefed on
the trustee guidance on public benefit issued by the Charity
Commisson.
Contribution made by
volunteers		 West Meon Music Festival would not happen without its
volunteers who contribute hugely to the planning,
preparation, operations and follow up to the annual
festivals.

Achievements and Performance
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
Achievements against
objectives set		 The charity successfully presented the West Meon Music
Festivals in September 2019 and September 2020. The
2020 festival, while necessarily on a much smaller scale
than usual, was carried out despite the severe restrictions
imposed by the Covid-19 pandemic.
Feedback on both festivals, from artists, audience and the
local community has been extremely positive. In 2020
especially it was notable that the pent-up demand for live
high-quality in the local area music was very much still
present.
Nonetheless, because of the pandemic, the 2020 festival
could not achieve its normal scope, but was carried out in a
more limited form and at much lower cost than usual.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 The charity retained sufficient funds at the end of the period
to cover expenses to be incurred in advance of a 2021
festival.
Further financial planning for 2021 was held off until the
possible operating environment in September 2021 became
clearer. Nonetheless, preparations were made to apply for
Lottery and Arts Council grants to underwrite likely
operating costs for 2021.
Statement explaining the
policy for holding reserves
stating why they are held		 Sufficient funds at the end of a period are held to cover
expenses to be incurred in advance of the future.
Amount of reserves held Cash £4,039; £3,801 net of accruals.
Reasons for holding zero
reserves		 N/A
Details of fund materially in
deficit		 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 While there are currently uncertainties around the effects of
pandemic-related restraints on hospitality, entertainment
and events, the trustees believe that these uncertainties do
not pose a going concern risk for the charity as festival
planning is always carried out on a year by year basis to
stay within the current resources of the charity.

Structure, Governance and Management

Structure, Governance and Management
Description of charity’s
trusts:		 The charity has no subsidiaries.
Type of governing document Charitable Incorporated Organisation constitution dated 29th
August 2019.
How is the charity
constituted?		 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 New trustees are appointed by the current trustees taking
into account interest, knowledge, skills and experience.

Reference and Administrative details

Charity name West Meon Music Festival
Other name the charity uses None
Registered charity number 1185082
Charity’s principal address Millbarrow Barns
Beauworth
Alresford SO24 0PB

Names of the charity trustees who manage the charity

Trustee name Office (ifany)
1 John Scholes Chair
2 Penelope Clive Trustee
3 Virginia de Cosson Trustee
4 Charles Tuck Trustee
5 Andrew Fuller Trustee
6 Susanne Stanzeleit Trustee
7 Penelope Cowell Trustee(resigned 28/08/2021)

Funds held as custodian trustees on behalf of others: None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) John Richard Scholes Position (eg Secretary, Chair Chair, etc) Date 29/10/21

West Meon Music Festival 1185082 Receipts and payments accounts

CC16a

29/08/2019 31/12/2020 For the period To from

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
4,517
956
2,363
6,550
250
2,246
-
-
16,882
-
-
-
16,882
8,400
2,287
876
1,155
125
-
-
-
-
12,843
-
-
-
12,843
4,039
-
-
4,039		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
4,517
956
2,363
6,550
250
2,246
-
-
16,882
-
-
-
16,882
8,400
2,287
876
1,155
125
-
-
-
-
12,843
-
-
-
12,843
4,039		 Total funds
to the nearest £
4,517
956
2,363
6,550
250
2,246
-
-
16,882
-
-
-
16,882
8,400
2,287
876
1,155
125
-
-
-
-
12,843
-
-
-
12,843
4,039		 Last year
to the nearest £
Event - Ticket Sales 4,517 -
Event - other income 956 -
Friends/Benefactors/Patrons 2,363 -
Other Personal Donations 6,550 -
Corporate Donations 250 -
Gift Aid 2,246 -
- -
- -
Sub total(Gross income for
AR)		 16,882 -
A2 Asset and investment sales,
(see table).
-
- -
**Sub total ** - -
Total receipts
A3 Payments
-
Artists' Fees 8,400 -
Other Event Costs 2,287 -
Marketing 876 -
Organisation & Management 1,155 -
Charitable Donation 125 -
- -
- -
- -
- -
**Sub total ** 12,843 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
4,039 - - 4,039 -
- - - - -
- - - - -
4,039 - - 4,039 -

CCXX R1 accounts (SS)

28/10/2021

1

Section B Statement of assets and liabilities at the end of the period

Categories
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Advertising fee due
Bank
Details
Details
Details
Operating expenses payable		 Unrestricted
funds
to nearest £
4,039
-
-
4,039
OK
Unrestricted
funds
to nearest £
60
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Unrestricted funds		 Restricted
funds
to nearest £
-
-
-
-
OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
Amount due
(optional)
298
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Operating expenses payable Unrestricted funds 298
-
-
-
-

Signed by one or two trustees on behalf of all the trustees

Signature

Print Name
John Scholes		 Date of
approval
John Scholes 29/10/2021

CCXX R2 accounts (SS)

28/10/2021

2