## **Trustees’ Annual Report for the period from 29[th] August 2019 to 31[st] December 2020** ## **Charity name: West Meon Music Festival** ## **Charity registration number: 1185082** ## **Objectives and Activities** ||| |---|---| |Summary of the purposes of
the charity as set out in its
governing document|To advance the education of the public in the appreciation
and knowledge of the art and science of music by the
presentation of public concerts and workshops including the
West Meon Music Festival.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|The charity’s primary activity is preparation for and
presentation of the annual West Meon Music Festival,
including its concerts and workshops, which is held in
September each year.
The public concerts which are presented at the festival are
designed to educate the wider public, including the elderly,
children and students in world class chamber music.
Workshops and masterclasses are also held.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|The trustees confirm that they have been fully briefed on
the trustee guidance on public benefit issued by the Charity
Commisson.| |Contribution made by
volunteers|West Meon Music Festival would not happen without its
volunteers who contribute hugely to the planning,
preparation, operations and follow up to the annual
festivals.| ## **Achievements and Performance** ||| |---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
Achievements against
objectives set|The charity successfully presented the West Meon Music
Festivals in September 2019 and September 2020. The
2020 festival, while necessarily on a much smaller scale
than usual, was carried out despite the severe restrictions
imposed by the Covid-19 pandemic.
Feedback on both festivals, from artists, audience and the
local community has been extremely positive. In 2020
especially it was notable that the pent-up demand for live
high-quality in the local area music was very much still
present.
Nonetheless, because of the pandemic, the 2020 festival
could not achieve its normal scope, but was carried out in a
more limited form and at much lower cost than usual.| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|The charity retained sufficient funds at the end of the period
to cover expenses to be incurred in advance of a 2021
festival.
Further financial planning for 2021 was held off until the
possible operating environment in September 2021 became
clearer. Nonetheless, preparations were made to apply for
Lottery and Arts Council grants to underwrite likely
operating costs for 2021.| |Statement explaining the
policy for holding reserves
stating why they are held|Sufficient funds at the end of a period are held to cover
expenses to be incurred in advance of the future.| |Amount of reserves held|Cash £4,039; £3,801 net of accruals.| |Reasons for holding zero
reserves|N/A| |Details of fund materially in
deficit|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|While there are currently uncertainties around the effects of
pandemic-related restraints on hospitality, entertainment
and events, the trustees believe that these uncertainties do
not pose a going concern risk for the charity as festival
planning is always carried out on a year by year basis to
stay within the current resources of the charity.| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s
trusts:|The charity has no subsidiaries.| |Type of governing document|Charitable Incorporated Organisation constitution dated 29th
August 2019.| |How is the charity
constituted?|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|New trustees are appointed by the current trustees taking
into account interest, knowledge, skills and experience.| ## **Reference and Administrative details** |Charity name|West Meon Music Festival| |---|---| |Other name the charity uses|None| |Registered charity number|1185082| |Charity’s principal address|Millbarrow Barns
Beauworth
Alresford SO24 0PB| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (ifany)**| |---|---|---| |1|John Scholes|Chair| |2|Penelope Clive|Trustee| |3|Virginia de Cosson|Trustee| |4|Charles Tuck|Trustee| |5|Andrew Fuller|Trustee| |6|Susanne Stanzeleit|Trustee| |7|Penelope Cowell|Trustee(resigned 28/08/2021)| ## **Funds held as custodian trustees on behalf of others:** None ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** John Richard Scholes **Position (eg Secretary,** Chair **Chair, etc) Date** 29/10/21 ## **West Meon Music Festival 1185082 Receipts and payments accounts** ## **CC16a** **29/08/2019 31/12/2020 For the period To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**4,517**
**956**
**2,363**
**6,550**
**250**
**2,246**
**-**
**-**
**16,882**
**-**
**-**
**-**
**16,882**
**8,400**
**2,287**
**876**
**1,155**
**125**
**-**
**-**
**-**
**-**
**12,843**
**-**
**-**
**-**
**12,843**
**4,039**
**-**
**-**
**4,039**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**4,517**
**956**
**2,363**
**6,550**
**250**
**2,246**
**-**
**-**
**16,882**
**-**
**-**
**-**
**16,882**
**8,400**
**2,287**
**876**
**1,155**
**125**
**-**
**-**
**-**
**-**
**12,843**
**-**
**-**
**-**
**12,843**
**4,039**|**Total funds**
**to the nearest £**
**4,517**
**956**
**2,363**
**6,550**
**250**
**2,246**
**-**
**-**
**16,882**
**-**
**-**
**-**
**16,882**
**8,400**
**2,287**
**876**
**1,155**
**125**
**-**
**-**
**-**
**-**
**12,843**
**-**
**-**
**-**
**12,843**
**4,039**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Event - Ticket Sales|**4,517**|||||**-**| |Event - other income|**956**|||||**-**| |Friends/Benefactors/Patrons|**2,363**|||||**-**| |Other Personal Donations|**6,550**|||||**-**| |Corporate Donations|**250**|||||**-**| |Gift Aid|**2,246**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**16,882**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_ **|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |Artists' Fees|**8,400**|||||**-**| |Other Event Costs|**2,287**|||||**-**| |Marketing|**876**|||||**-**| |Organisation & Management|**1,155**|||||**-**| |Charitable Donation|**125**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**12,843**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**4,039**|**-**|**-**|**4,039**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**4,039**|**-**|**-**|**4,039**||**-**| CCXX R1 accounts (SS) 28/10/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Advertising fee due
Bank
**Details**
**Details**
**Details**
Operating expenses payable|**Unrestricted**
**funds**
**to nearest £**
**4,039**
**-**
**-**
**4,039**
OK
**Unrestricted**
**funds**
**to nearest £**
**60**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
Unrestricted funds|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**298**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||Operating expenses payable|Unrestricted funds|**298**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature |Print Name
John Scholes|Date of
approval| |---|---| |John Scholes|29/10/2021| ||| CCXX R2 accounts (SS) 28/10/2021 2