Hetton Colliery Railway 200 Trustees Annual Report and Statement of Financial Activities For the year to 31[st] March 2022 Registered Charity: 1185060
Charity name: Hetton Colliery Railway 200 Other names charity is known by: HCR200 Registered Charity number: 1185060 Principal address: c/o ELCAP. The Access Point Brickgarth Easington Lane DH5 0LE
Trustees:
James Blackburn Vic Branfoot John Cook Vice-Chair Peter Collins Barry Curran Appointed 24[th] November 2021 Eric Fletcher Alan Jackson Secretary Shaun Newton Chair Stuart Porthouse Howard Stafford Appointed 16[th] March 2022 John Williams Appointed 24[th] November 2021
Patrons
Lord James Joicey Bridget Phillipson MP Lord John Shipley OBE
Principal Contractors Gemma O’Brien Events & Project Officer
Bank Natwest Market Place, Durham, DH1 3NG
Hetton Colliery Railway 200
Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2022
Page 1 of 7
Section 1. Structure, governance and management
1.1 Type of governing document Constitution adopted 22[nd] August 2019
1.2 How the charity is constituted Charitable Incorporated Organisation (CIO)
1.3 Trustee selection methods
Usually at the AGM, although constitution allows Trustees to be appointed at General meetings in between AGM’s.
Section 2. Objects and activities
2.1 Charitable purposes
-
The object of the charity is to advance the education of the public in the history and heritage of Hetton Colliery Railway in particular but not exclusively through the provision of educational tours, talks and workshops.
-
2.2 Summary of the main activities in relation to these objects
In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustees’ meetings.
Section 3. Activities and performance
3.1 Summary of the main achievements of the charity during the financial period
The year in question began as the previous one finished with many of the meetings taking place online until lockdown restrictions allowed in-person meetings and since that time, most of the meetings have taken a hybrid format to allow the greatest participation amongst members.
The work was maintained through the regular meetings of the trustees acting as the Finance and General Purposes’ Committee and also the various sub-committees.
Major fundraising was undertaken during the year in order to recruit an Events and Project officer. Sufficient funding had been secured that we were able to advertise the post in September and Gemma O’Brien, the successful candidate was able to commence the work in October 2021 on a flexible, self-employed basis.
The appointment of Gemma as Events and Project Officer has proved most worthwhile and has enabled the Charity extend its work through significant partnership working.
The various sub-committees continued to meet as and when necessary, feeding into the Finance and General Purposes Committee their recommendations.
Hetton Colliery Railway 200
Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2022
Page 2 of 7
The work of each committee and area of work is summarised below:
Finance & General Purposes (Trustees)
-
Recruited two new trustees who came on board to enhance our trusteeship
-
Heard various presentations and speakers at its monthly meeting including video coverage; virtual reality and other subjects.
-
Continued to represent on Elemore Green Space Project and Stephenson Trail projects with Sunderland City Council
-
Establishment of a dedicated website to enhance other online presence via Facebook
Lectures, Publications & Exhibitions
-
Maintained the work begun in the previous year and developed as needed.
-
Oversaw the production of the 2022 calendar, and preparation works for six new publications; 1000 copies of the current publications have been sold throughout the year; the publications are available via ebay to make the accessible regardless of your geographical location
-
Lectures at various locations
-
Preparation and planning for the Hetton Conference and Evening Banquet
Schools Liaison
MBC Ceramics/Norfolk Street Art were commissioned to create a locomotive sculpture. The work was to be carried out with local schools; each individual creating a glass tile that would be fused in to the final sculpture; work around the historical importance of Hetton Colliery Railway was also embedded in to the sessions to further children and young peoples understanding of their heritage and local history. 21 sessions across nine schools were delivered, with 420 individuals engaging. The sculpture is now at fabrication stage.
Hetton Carnival
Following a two year hiatus, plans for attendance at Hetton Carnival 2022 have begun. A sub-committee has been created to steer plans, and there are plans for a learning tent (marquee), a vehicle parade and vehicle display to bring the attention to the wider public of the importance of The Hetton Railway Bicentenary. The visitors anticipated runs in to the thousands, and travel from a distance to attend so this will be an excellent opportunity to reach the masses. It is worthy of note that all activities provide by HCR 200 at the Carnival will be free to the public.
Legacy
Two key projects are now firmly established; being lead by Sunderland City Council.
- The Stephenson Trail: the Chair, Secretary and Project and Events Officer sit on the Stephenson Trail Task and Finish Group which is a group of officers and elected members from the Coalfield, East and West Area in addition to interested parties such as ourselves. The Cultural Spring have also been engaged to carry out various works including resource packs and artwork.
Hetton Colliery Railway 200
Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2022 Page 3 of 7
- Elemore Heritage and Eco Park: the Chair, Secretary and Project and Events Officer sit on this Task and Finish Group and the plans look to develop the site of the old golf course in to a visitor destination. This is also where the glass sculpture will be permanently installed.
There has also been great inroads developing partners with like minded organisations such as Redhills, Beamish Museum and Tanfield Railway to further enhance the work and reach of the project.
Banners
Durham Banner Makers are engaged to complete Hetton Lyons ahead of the 2022 Durham Miners Gala. A design has been chosen around the theme of “the three firsts.”
Public Benefit
The project has been designed to include a diverse offering; so that each element attracts a variety of audiences. This approach enables us to reach a wide audience; and benefit a large number of people; from those with little or no knowledge of Hetton Colliery Railway to railway enthusiasts ,to those with an interest mining, local and social history history.
Section 4. Financial Review
4.1 Brief statement of the charity’s policy on reserves
Funds held at the year end of 31/03/22 was £30,062.54, much of this was restricted funding with £6072.12 in unrestricted funding.
Grants received during the year were as follows:
| SpaceHive Crowdfunding | Glass Sculpture | £8,600 |
|---|---|---|
| Co. Durham Community Foundation | 3D Printing | £4772 |
| James Knott Trust | Project Officer | £5000 |
| 3TBL | Calendar Sponsorship | £500 |
| The Joicey Trust | Project Officer | £5000 |
Further fundraising is ongoing to facilitate the future projects that we have in place, including Hetton Carnival 2022; Videography projects and more schools involvement.
Section 5. Impact of COVID-19
5.1 Brief statement on the implications created by the COVID 19 pandemic
Due to adapted working systems and processes and covid secure practises the project was able to maintain its momentum and continue to make progress with plans.
Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2022 Page 4 of 7
Section 6. Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature S. Newton Name Mr. S. Newton Position Chair Date 27/07/2022
A. T. Jackson Mr. A. T. Jackson Secretary 27/07/2022
Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2022
Page 5 of 7
Section 6. Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report |
Charity Name Hetton Colliery Railway 200 |
Charity Name Hetton Colliery Railway 200 |
Charity Name Hetton Colliery Railway 200 |
|---|---|---|---|
| 31stMarch 2022 | Charity no | 1185060 | |
| 7 (remember to include the page numbers of additional sheets) |
|||
| • I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended31 / 03 / 2020. • As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). • I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. |
-
I have completed my examination. I confirm that no material matters have
-
Independent examiner's come to my attention in connection with the examination which gives me statement cause to believe that in, any material respect: • accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
-
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Mrs. Hannah Reilly Date: 27[th] July 2022 Name: Mrs. Hannah Reilly Relevant professional qualification(s) or body (if any): Address:[17, Houghton Rd., Hetton-le-Hole, Tyne & Wear, DH5 9PG ]
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern
Give here brief details of any items that the examiner wishes to disclose .
Hetton Colliery Railway 200
Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2022 Page 6 of 7
Hetton Colliery Railway 200 Annual Accounts
For the year to 31[st] March 2022 Registered Charity: 1185060
| Unrestricted | Restricted | Total | 2021-22 | ||
|---|---|---|---|---|---|
| Receipts | |||||
| Gifts & Donations | 4,410.00 | 8,800.42 |
13,210.42 |
202.00 | |
| Grants | 500.00 | 28,372.00 |
28,872.00 |
2,412.00 | |
| Sale of Publications | 1,229.70 | - |
1,229.70 |
1,699.75 | |
| Event income | - | - |
- |
- | |
| Gift Aid | 1,025.00 | 1,750.00 |
2,775.00 |
100.05 | |
| Total receipts | 7,164.70 | 38,922.42 |
46,087.12 |
4,413.80 | |
| Payments | |||||
| Cost of sales | 2,740.00 | - |
2,740.00 |
600.00 | |
| Event expenditure | - | - |
- |
- | |
| Marketing & Publicity | 393.34 | 254.90 |
648.24 |
1,313.31 | |
| Postage & Stationery | 76.07 | - |
76.07 |
123.92 | |
| Bank charges | - | - |
- |
17.85 | |
| Insurance and Licences | 96.00 | - |
96.00 |
89.00 | |
| Community Sculpture | - | 9,600.00 |
9,600.00 |
- | |
| Project Officer | - | 5,832.00 |
5,832.00 |
- | |
| Total payments | 3,305.41 | 15,686.90 |
18,992.31 |
2,144.08 | |
| Net receipts / (payments) | 3,859.29 | 23,235.52 |
27,094.81 |
2,269.72 | |
| Transfer | 841.79 | (841.79) |
(0.00) | - | |
| Balance brought forward | 1,371.04 | 1,596.69 |
2,967.73 |
698.01 | |
| Balance carried forward | 6,072.12 | 23,990.42 |
30,062.54 |
2,967.73 |
Signed on behalf of all the charity’s trustees:
Signature S. Newton A. T. Jackson Name Mr. S. Newton Mr. A. T. Jackson Position Chair Secretary Date 27[th] July 2022 27[th] July 2022
Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2022
Page 7 of 7