Trustees’ Annual Report for the period
From 27 AUGUST 2019 To 31 DECEMBER 2020
Charity name: FRIENDS OF THE ULLSWATER WAY
Charity registration number: 1185056
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Advancing education of the cultural history, art and heritage of the Ullswater Valley. Providing or assisting in the provision of facilities and incentives to aid conditions of life the Ullswater Valley. Advancing the establishment of community heritage centres in the Ullswater Valley. Promoting activities that inspire the use of natural and cultural heritage as inspiration in artistic work. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
During the reporting period activities were seriously affected by COVID 19, placing significant restrictions on walking on the Ullswater Way and implementing our 2020 Understanding Ullswater Evening Talks programme. In Autumn 2019 we held a series of Talks during the Ullswater Festival and a further two in October and November. Although we were unable to have any talks in the first half of 2020 we carried out 5 in the second half of 2019. One was held in September at Parkin Hall, Pooley Bridge on the Conservation of red squirrels; and four were held virtually by ZOOM: on ‘Nature – Friendly farming’; ‘Back to the Future - Heritage lost Opportunities found. Some anecdotes from the Ullswater archives’; on the ‘FOUW Ullswater Heritage Knowledge Bank’; and on the ‘Lost Words in the Ullswater valley’. Viewing figures for all the talks were encouragingly high. Our other activities included: • Conducting an online survey of heritage needs in the Ullswater Valley in the first quarter of 2020, and issuing a report in April. |
| • Working with the Lake District National Park Ranger and relevant Parish Councils to develop a signed walking route to Pooley Bridge from Penrith Station, thereby improving access facilities to the Ullswater Valley. • Expanding our website to offer seasonal photographic slide shows (offered to allow people restricted by COVID to see the delights of Ullswater across the seasons) • Production of a FOUW Heritage Trail information leaflet for the public • Cleaning and maintenance of art installations on the Heritage Trail • We were unable to continue with our artists’ network due to the Covid 19 restrictions but trustees supported the much smaller Eden Valley Artistic Network Open Studios Event in the Valley in September 2020. One of the supporters, The Quiet Site in Watermillock, is on the Ullswater Way, so was an ideal site for our participation in the event. Other local artists took part in Tirril from their own homes. Although footfall was understandably less, EVAN still regarded the event as a success. • Initiating in May, and completing in September, the approval of a Concept paper to develop over 2021-2022 an ambitious and pioneering Ullswater Heritage Knowledge Bank and Website, designed to make the public aware of the extraordinary and unique heritage of the Ullswater valley. • Starting Phase 1 of the Concept, gathering data and informing local communities about the data bank. • Initiating contacts with the Lancaster University Regional Heritage Centre that will result in an MA student being assigned to produce research material that will be entered into the Knowledge Bank in early 2021. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have, in all activities, had regard to the guidance issued by the Charity Commission on Public Benefit. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Contribution made by volunteers |
SORP reference 1.38 |
A number of individuals within the valley as well as some of the Trustees have started writing material for the Heritage Knowledge Bank. 100 % of the work of the charity is done by volunteers. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | COVID 19 has had a negative effect on FOUW’s activities. Despite this, the lockdown has allowed a number of online meetings by ZOOM to take place, bringing together individuals throughout the valley. These have led to the formulation of a new and important project. It had been hoped to engage with a number of organisations and community groups to set up a programme to update, for the first time in 20 years, the status of important heritage sites in and around Ullswater. This will now be postponed until late 2021/early 2022. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We did not set any fundraising targets for 2020. However, the postponement of the Understanding Ullswater talks had a major impact on our fundraising. Our new 2021 programme, primarily focused on ZOOM talks, will address this issue. Funding applications have however been written to help implement Phase 1 of the Ullswater Heritage Knowledge Bank project. These will be submitted in January 2021 . |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The trustees have so far not set financial goals since the majority of its activities do not require funding. This will be reviewed in 2021. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees believe that holding a reserve of £250 is sufficient as there are no ongoing contractual financial obligations on the Organisation. In the event of funds becoming completely depleted the charity would be wound up. |
|---|---|---|
| Amount of reserves held | Para 1.22 | £ 250 |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The business of the Charity is entirely conducted by volunteers and it does not depend on its fundraising abilities in order to carry out its charitable activities. Hence there are no uncertainties about the charity continuing as a going concern. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Donations from the general public and grant applications for specific projects. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | As soon as the trustees can meet in person in 2021 they will establish a set of Objectives and Targets for the year. |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk faced by the charity is inability of the Trustees and volunteers to maintain and pursue its ambitions in the face of a continuing lockdown. Although Face-to- Face meetings have been severely curtailed we have been able to maintain contact through ZOOM calls. |
| Other | The new Heritage Knowledge Bank programme is ambitious and will require considerable energy and motivation to meet targets. It will also require some minimal funding to obtain the technical input we need to ensure a top quality professional product. |
Structure, Governance and Management
| Type of governing document | Para 1.25 | CONSTITUTION |
|---|---|---|
| How is the charity constituted? |
Para 1.25 | CHARITABLE INCORPORATED ORGANISATION. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees have been appointed by consensus, bearing in mind gender, geographical location around Ullswater, and professional skills needed. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | There have been no formal training of Trustees, although some of the FOUW Trustees have been trained in other charities for which they hold responsibilities. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | We have prepared a detailed draft Governance document, setting out rules and procedures. This is still in a draft version and will be considered in due course. |
Reference and Administrative details
| Charity name | FRIENDS OF THE ULLSWATER WAY |
|---|---|
| Other name the charity uses | FOUW |
| Registered charity number | 1185056 |
| Charity’s principal address | 5 GRASSTHWAITE HOWE GLENRIDDING CA11 0PY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (ifany) | **Dates acted if not for whole year ** | Duration as a Trustee |
|---|---|---|---|---|
| TIM CLARKE | CHAIR | 5 SEPTEMBER 2019 | 31stDec 2021 | |
| CECILIA MCCABE | TREASURER | 5 SEPTEMBER 2019 | 31stDec 2020 | |
| ANNE CLARKE | 5 SEPTEMBER 2019 | 31stDec 2021 | ||
| JUDITH COOKE | 24 SEPTEMBER 2020 | 31stDec 2023 | ||
| JOE FAULKNER | 5 SEPTEMBER 2019 | 31stDec 2022 | ||
| JANE FIRTH | 5 SEPTEMBER 2019 | 31stDec 2022 | ||
| LINDSEY HOULDING |
5 SEPTEMBER 2019 | 31stDec2022 | ||
| GORDON LIGHTBURN |
5 DECEMBER 2019 | 31stDec 2022 | ||
| MILES MACINNES | 19 MAY 2020 | 31stDec 2023 | ||
| STUART SHAW | 5 DECEMBER 2019 | 31stDec 2022 | ||
| STEVE SYKES | 5 DECEMBER 2019 | 31stDec 2022 |
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information
Names and addresses of advisers :
| Type of adviser |
Name | Address |
|---|---|---|
| Management IT |
Prof Edward Truch |
Lancaster University Connected Communities Research Laboratory |
FOUW would like to express its deep appreciation for the support , both financially and in-kind, from many organisations and individuals. Supporting organisations are listed below:
LDNP Communtities Fund, Hadfield Trust, Cumbria Waste Management Environment Trust, NAV 4 Adventure, Wainwright Society, United Utilities, Ullswater Preservation Society, Eden District Council, Dalemain Estates, Lancaster University Connected Communities Research Laboratory, National Trust, The Wordsworth Trust Ullswater Steamers, the Ullswater Association, and the Parish Councils of Patterdale, Matterdale, Dacre, Barton and Martindale.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signature
Tim Clarke
Full name
Position (eg Secretary, Chairman
Chair, etc)
Date 7th March 2021
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FRIENDS OF THE ULLSWATER WAY
CHARITY REGISTRATION NO. 1185056
FINANCIAL STATEMENTS FOR THE 16 MONTHS TO 31 DECEMBER 2020
INCOME AND EXPENDITURE ACCOUNT For the Year Ended 31st December 2020
| Notes INCOMING RESOURCES Grants from Public Bodies & Charitable Organisations 1 Donations from general public and trustees Total Incoming Resources RESOURCES EXPENDED Heritage Projects (including Talks) Website & Other technology costs Subscriptions Printing and Stationery Donations to Charities and related activities Total Resources Expended Net Movement in Funds BALANCE SHEET AS AT 31ST DECEMBER 2020 Fixed Assets Tangible Assets Current Assets Balance at Co-Op Bank Current Liabilities Committed Expenditure TOTAL ASSETS LESS CURRENT LIABILITIES FINANCED BY: Funds Brought Forward from previous years Increase (Decrease) in Funds in Current Year TOTAL FUNDS |
2020 £ As a CIO 576 925 1,501 284 400 125 194 90 1,093 408 - 261 - 261 (147) 408 261 |
2019 £ (As a Working Group) 1,395 1,031 2,426 3,525 125 3,650 (1,224) 147 147 1,076 (1,223) (147) |
|---|---|---|
Signed:
CECILIA MCCABE TREASURER, FRIENDS OF THE ULLSWATER WAY 8 MARCH 2021
NOTES TO THE ACCOUNTS DATED 31 DECEMBER 2020
These Financial Statements have been prepared on the basis of historic cost in accordance with:
-
Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005)
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Accounting Standards
-
The Charities Act
This is the first year that Friends of the Ullswater Way has been a Registered Charity - a CIO. Previously it operated as a Working Group of the five parishes of the Ullswater Valley.
| NOTE £ 2020 Grants from Public Bodies & Charitable Organisations 1 LDNPA Communities Fund NAV4 Adventure Ullswater Preservation Society Eden DC Tourism Grant Stainton School PTA 536 Morland WI 40 576 |
£ 2019 500 300 95 500 |
|---|---|
| 1,395 |
CHARITY REGISTRATION NO. 1185056
FRIENDS OF THE ULLSWATER WAY
NOTES TO THE ACCOUNTS DATED 31 DECEMBER 2020
These Financial Statements have been prepared on the Accruals basis and in accordance with: > Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005) > Accounting Standards > The Charities Act
This is the first year that Friends of the Ullswater Way has been a Registered Charity - a CIO. Previously it operated as a Working Group of the five parishes of the Ullswater Valley.
| NOTE £ 2020 Grants from Public Bodies & Charitable Organisations 1 LDNPA Communities Fund NAV4 Adventure Ullswater Preservation Society Eden DC Tourism Grant Stainton School PTA 536 Morland WI 40 576 Committed Expenditure 2 Balance of cash expenses from 2018-19 Talks owed to Tim Clarke The organisation had to operate with cash while the Charity was being formed and a bank account being opened. This took over a year. |
£ 2019 500 300 95 500 |
|---|---|
| 1,395 | |
| (148) |