Trustees’ Annual Report for the period
From 1[st] April 2023 Period start date To 31[st] March 2024 Period end date
Charity name: The Limes Community Garden
Charity registration number: 1185000
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | THE OBJECTS OF THE CIO ARE:- 1. TO PROVIDE FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION BY PROVIDING AN AREA FOR USE AS A COMMUNITY GARDEN AND OTHER ACTIVITIES FOR INDIVIDUALS IN THE LIMES, SOUTH ASHFORD AND SURROUNDING AREA WHO HAVE NEED OF SUCH FACILITIES BY REASON OF THEIR YOUTH, AGE, INFIRMITY, OR DISABLEMENT, FINANCIAL HARDSHIP OR SOCIAL ECONOMIC CIRCUMSTANCES OR FOR THE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE CONDITION OF LIFE OF THE SAID INHABITANTS. 2. TO ADVANCE EDUCATION FOR THE PUBLIC BENEFIT PARTICULARLY BY PROVIDING OPPORTUNITIES FOR LEARNING ABOUT HORTICULTURE IN AND AROUND THE COMMUNITY GARDEN 2) TO ADVANCE EDUCATION FOR THE PUBLIC BENEFIT PARTICULARLY BY PROVIDING OPPORTUNITIES FOR LEARNING ABOUT HORTICULTURE IN AND AROUND THE COMMUNITY GARDEN. |
| Summary of the main activities in relation to those purposes for the public |
Para 1.17 and 1.19 |
See comments in section below. |
| benefit, in particular, the activities, projects or services identified in the accounts. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees had regard to the guidance issued by the charity commission on public benefit. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | As the garden has become established, we are seeing the community space being used by a wider variety of groups. For example, the garden is now a polling station for local elections. This has given us not only an additional income stream but also free advertising, as we feature on every polling card delivered to the local area. We were successful in receiving a Coronation Party grant enabling us to offer a well-supported free BBQ and Coronation party to the local community. The range of events held developed even further, with an NHS birthday party, another hugely popular Halloween event and Christmas craft workshops. As always, everything we offer is free to all – although we do accept donations. The charity will be 5 years old next year and the trustees are working on plans to secure our future growth. Our community hub building is at capacity and is often standing room only. Our chicken run is in need of renewal. We are short of storage space and we need some under cover shelter for outdoor events. We have secured a capital funding grant from Ashford Borough Council to cover all of these projects. Alongside this is the renewal of our lease for the site. We are looking for a longer lease than previously granted i.e. 15-20 years instead of 3 years. Negotiations are underway and the next trustee report should detail the outcome of this. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Balance Brought Forward: £2576.11 Income during the year: £11054.42 (1stApril 2023 – 31stMarch 2024) Expenses: £7214.26 Balance 31 March 24:£6416.27 |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity aims to hold in reserve the equivalent of 3 months’ worth of operating costs (rent, water, insurance etc). |
| Amount of reserves held | Para 1.22 | £1000 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None identified |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Memorandum of Association |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Co-option |
Reference and Administrative details
| Charity name | The Limes Community Garden |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1185000 |
| Charity’s principal address | Address for correspondence: 274 Kingsnorth Road Ashford Kent TN23 6LU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Heather Hayward | Secretary | |||
| Harriet Yeo | Chairman | |||
| Ian Tregenna | Trustee | |||
| Carl May | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name none
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| none | ||
Funds held as custodian trustees on behalf of others
Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| none | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| none |
none
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Trustee Heather Hayward is also an elected borough councillor for Ashford Borough Council, who are the land owners of the garden.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Heather Hayward | ||
Secretary |
||
| 06/08//2024 | ||
| 06/08//2024 |