2022-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2021 Period start date To 31[st] March 2022 Period end date

Charity name: The Limes Community Garden

Charity registration number: 1185000

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	THE OBJECTS OF THE CIO ARE:- 1. TO PROVIDE FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION BY PROVIDING AN AREA FOR USE AS A COMMUNITY GARDEN AND OTHER ACTIVITIES FOR INDIVIDUALS IN THE LIMES, SOUTH ASHFORD AND SURROUNDING AREA WHO HAVE NEED OF SUCH FACILITIES BY REASON OF THEIR YOUTH, AGE, INFIRMITY, OR DISABLEMENT, FINANCIAL HARDSHIP OR SOCIAL ECONOMIC CIRCUMSTANCES OR FOR THE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE CONDITION OF LIFE OF THE SAID INHABITANTS. 2. TO ADVANCE EDUCATION FOR THE PUBLIC BENEFIT PARTICULARLY BY PROVIDING OPPORTUNITIES FOR LEARNING ABOUT HORTICULTURE IN AND AROUND THE COMMUNITY GARDEN 2) TO ADVANCE EDUCATION FOR THE PUBLIC BENEFIT PARTICULARLY BY PROVIDING OPPORTUNITIES FOR LEARNING ABOUT HORTICULTURE IN AND AROUND THE COMMUNITY GARDEN.
Summary of the main activities in relation to those purposes for the public	Para 1.17 and 1.19	See comments in section below.

benefit, in particular, the activities, projects or services identified in the accounts.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees had regard to the guidance issued by the charity commission on public benefit.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the year work focused on completing the garden infrastructure. This started in April 2021 with the installation of mains electricity to the site, bringing an end to use of portable generators for power. We were fortunate to have a qualified electrician volunteer to complete the wiring to the buildings on site. Later in the year we were successful in obtaining a grant from Southern Water to fund the sewer connection for the disabled toilet on site. A network of water pipes were also laid providing towns water supply to the far end of the site. Disabled ramps were also built and installed into the Community Hub building and the Gazebo, making these areas accessible. A donated kitchen was installed within the shipping container to host our ‘grow cook and eat’ project and a kitchenette in the Community Hub building so that users can enjoy a hot drink. As a team we were delighted to be finalists in the Ashford in Bloom competition for the best Communal Garden. We were also featured in the ‘Ashford For You’ magazine which led to several new volunteers joining the team. We hosted the Mayor of Ashford in January 2022 which was followed up with his chosen charity using our facilities for their ‘Wellbeing day’. At Halloween we held our first large community event, a Halloween ‘Spookacular’ with over 100 local families attending the free event. Finally we registered to be a beneficially of the new Ashford Community Lottery providing another [albeit small] income stream for the charity.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Balance Brought Forward: £3030.79 Income during the year:£15228.41 (1stApril 2020 – 31stMarch 2021) Expenses: £11627.60 Balance 31 March 22:£2993.79
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity aims to hold in reserve the equivalent of 3 months’ worth of operating costs (rent, water, insurance etc).
Amount of reserves held	Para 1.22	£1000
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None identified

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Memorandum of Association
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Co-option

Reference and Administrative details

Charity name	The Limes Community Garden
Other name the charity uses
Registered charity number	1185000

Charity’s principal address	Address for correspondence: 274 Kingsnorth Road Ashford Kent TN23 6LU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Heather Hayward	Secretary
	Harriet Yeo	Chairman

– Corporate trustees names of the directors at the date the report was approved

Director name none

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
none

Funds held as custodian trustees on behalf of others

Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
none
Name of chief executive or names of senior staff members (Optional information)
none

none

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Trustee Heather Hayward is also an elected borough councillor for Ashford Borough Council, who are the land owners of the garden.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Heather Hayward
	Secretary
	30/01/2023
	30/01/2023