2022-12-31-accounts - The Dairy Festival

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Trustees’ Annual Report for the period

From 01.01.2022 Period start date To 31.12.2022 Period end date

Charity name: THE DAIRY FESTIVAL Charity registration number: 1184981

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To improve standard of agriculture & horticulture in Somerset and surrounding area by promoting improvement in breeding of livestock with a promotion and organisation of agricultural show. Offering educational opportunities based on a struggling dairy farming industry and local agricultural related activities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	A festival over 4 days once a year with agricultural shows, displays and farm animals. We also have trade stands complimenting local farming for families and holiday makers
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees acknowledge the guidance issued by the Charity Commission and follow any instruction and regard to the commission

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Since the start of the charity, we have in our plan to hold a 4 day festival every July/August, this is the first year that we have been able to host the Festival following the COVID restrictions. It was a very successful event on the Weston super Mare sea Front Beach Lawns where we had 8,738 visitors spread over the 4 days. We were able to host different displays to include, milking some cows, a calf parade, calf feeding demonstration and clipping. Each demonstration was busy with visitors watching the stage area where the livestock were and some of the events were so popular that we are looking to increase the number of demonstrations that we have next year.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	This is the first event since our charity status, following the pandemic and we are pleased to say that it was a big success with over 8,000 visitors (local and holiday makers) coming to our festival to learn all there is to learn about agriculture and farming with live demonstrations on a stage in front of crowds of people at each designated time slot
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We will look to re-invest the reserves made from this event back into the event as we look to hold this event every July in the same place, to which we have already submitted our application to North Somerset Council
Amount of reserves held	Para 1.22	£13,798
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	By Appointment
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	By Appointment

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	THE DAIRY FESTIVAL
Other name the charity uses	N/A
Registered charity number	1184981
Charity’s principal address	C/o Puxton Park, Cowslip Lane, Hewish, Weston super Mare, BS24 6AH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	ALISTAIR MEAD
	PAUL BATEMAN		until 04.07.2022
	ANNE-METTE JACOBSEN		from 01.03.2022
	RONALD CATCHPOLE

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets No assets being held held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

One of our trustees has unfortunately decided to resign from the position so we have needed to acquire a new Trustee, Anne-Mette Jacobsen who will remain in the post for the remainder of the year

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	A Mead	Anne – Mette Jacobsen
	Mr Alistair Mead	Anne-Mette Jacobsen
	Chair Trustee	Trustee
	31.03.2023
	31.03.2023

The Dairy Festival Independent Examiner’s Report to the Trustees For the Year Ended 31 December 2022

Independent examiners report to the Trustees of The Dairy Festival

I report to the trustees on my examination of the accounts for The Dairy Festival (“the charity”) for the year ended 31 December 2022.

Responsibilities and basis of report

As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
the accounts do not comply with these records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michelle Ferris BSC (Hons) FCA DChA

Albert Goodman LLP Chartered Accountants Goodwood House Blackbrook Park Avenue Taunton Somerset TA1 2PX

Date: 14/08/2023

Charity Name No (if any) The Dairy Festival 1184981 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2022 31/12/2022

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 17,476 6,470 20,250 6,224 305 3,128 - - 53,853 - - - 53,853 3,548 2,653 874 700 1,420 942 17,461 161 1,053 666 1,398 2,195 1,163 545 132 2,000 - - - 36,911 - - - 36,911 16,942 - - 16,942	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 17,476 6,470 20,250 6,224 305 3,128 - - 53,853 - - - 53,853 3,548 2,653 874 700 1,420 942 17,461 161 1,053 666 1,398 2,195 1,163 545 132 2,000 - - - 36,911 - - - 36,911 16,942	Last year to the nearest £
Festival Gate Receipts	17,476			-
Trade Stand Income	6,470			-
SponsorshipIncome	20,250			-
Donations Received	6,224			-
Ice Cream Sales	305			-
Bar Sales	3,128			-
	-			-
	-			-
*Sub total*(Gross income for AR)	53,853			-

A2 Asset and investment sales, (see table).
	-
	-			-
*Sub total*	-			-
*Total receipts* A3 Payments
				-

Advertising	3,548			-
Event Costs	2,653			-
Stock Purchases	874			-
Rent	700			-
Licences	1,420			-
Utilities	942			-
Equipment Hire	17,461			-
Other Finance Charges	161			-
Cleaning	1,053			-
Uniform	666			-
Premises Expenses	1,398			-
Security	2,195			-
Insurance	1,163			-
Volunteers Refreshments	545			-
Bank Charges	132			-
CharityDonations	2,000			-
	-			-
	-			-
	-			-
**Sub total **	36,911			-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-			-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
				-

	16,942	-	16,942	-
	-	-	-	-
	-	-	-	-
	16,942	-	16,942	-

CCXX R1 accounts (SS)

14/08/2023

Section B Statement of assets and liabilities at the end of the period

A Mead Signature Anne-Mette Jacobsen Accountancy Details Details Cash at bank and in hand Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 16,942 - - - - - 16,942 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) 900 - - - - Print Name Anne-Mette Jacobsen Alistair Mead	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
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		When due (optional)






		Date of approval
Anne-Mette Jacobsen	Anne-Mette Jacobsen	25/05/2023
A Mead	Alistair Mead	30/05/2023

CCXX R2 accounts (SS)

14/08/2023