Trustees’ Annual Report for the period
| From : Charity name: Charity Number Charity's principal address |
7 April 2023 | To | 6 April 2024 (Tax Year 2024) |
|---|---|---|---|
| Easthampstead Park Community School Friends Association | |||
| 1184978 | |||
| Easthampstead Park Community School Ringmead Road Bracknell Berkshire RG12 8FS |
Names of the charity trustees who manage the charity
| Trustee name Rene Rastall Graham Ferguson Janet Sumner Mark Hooper Mary Temperton Liz Cook Juliet Blakemore |
Ofce (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Chair | |||
| Treasurer | |||
| 24.01.2024 - 06.04.2024 |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by Trustees |
Trustees Annual Report 2024
Page 1
Objectives and Activities
| Objectives and Activities | ||
|---|---|---|
| SORP reference |
||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the CIO are To advance the education of students in the school in particular by: a) providing and/or assisting in the provision of equipment, facilities, resources and experiences that extend and enrich learning. b) promoting positive close co-operation and communication between parents, carers, alumni, school staff, governors and community volunteers. |
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1.19 |
In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s public beneft guidance. Trustees have visited the school and fundraising for the current academic school year through the School Lottery and Amazon Smile. In May 2024 we received the last payments for Amazon SmIle as this had been discontinued and the trustees continue to maintain the School Lottery Fundraising. Prom tickets are sold with the request for a voluntary donation for the additional items not covered in the cost of the ticket. All funds raised for the additional items are spent on the prom items to ensure the evening is a learning experience to celebrate their time at the school. |
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
Para 1.18 | In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s public beneft guidance. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
Policy on grant making |
Para 1.38 |
|
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Trustees Annual Report 2024
Page 2
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | 1. The Charity was established on 20 August 2019 2. We had just started with our fundraising activities in the Sep 2019 - Mar 2020 when C19 lockdown was announced in 20 March 2020 3. The charity continued to raise funds through online funding streams to support students 4. The main achievement for the period under review has been to maintain funding streams that do not place a strain on the local school community. 5. For the current year (2024) the charity has invested in a SumUp machine to ensure payments for donations can easily be paid by card in doing so limiting cash receipts for 2025. |
|---|---|---|
| Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s fnancial position at the end of the period |
Para 1.21 | 1. The Charity was established on 20 August 2019 during the school summer holidays while school was closed . 2.The Trustees fundraise utilising the independently managed School Lottery. A Lottery licence was renewed for 2024 from Bracknell Forest Council Licence No: LI/19/00695/GALOTT. 3.The School Lottery revenue generated was£2’555 less the cost of running the lottery of £1’533 less the lottery licence of £40 resulted in a nett lottery ticket sales of Nett Total £ 982. 4. Added to which theSchool lottery participants that won donated their winnings to the Charity - this amounted toTotal of £196.20 Totalling income from the School Lottery as £1178.20 See Financial Report note 1 6.The Charity registered with Amazon Smile and received atotal of £165.55 for fnal |
|---|---|---|
Trustees Annual Report 2024
Page 3
| disbursements as AmazonSmile is no longer available 7. For the year 11 prom, the charity provides the solutions for ticket sales and fundraising providing the platform for the administration. The purpose is to breakeven or support costs should prom fundraising not cover all costs. 8. Ticket Sales of£6’415,voluntary donation with the ticket sales of£568.94and Prom fundraising of£1’173.01 were achieved in 2024. The prom is held at the end of the academic year which falls in the next fnancial period. The income and expenditure is accounted as and when the income is received and the expenditure is spent. 9.In summaryIncome of £11’073.70and Expenses of £8’317.39resulted in aNett Gain of £2'756.31. 10.The majority of these funds will fund the Prom Expenses in June 2024 totalling £2’749.17. 11.The 2024 accounts are approved by the trustees and will be submitted on-line to the Charity Commission 12. In addition, the Trustees Annual Finance Report for 2024 was added to the Google Shared Drive for the EPCSFA records. |
||
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No Policy on reserves. |
| Amount of reserves held | Para 1.22 | No Policy on reserves. |
| Reasons for holding zero reserves |
Para 1.22 | Purpose is to provide enrichment. Funds on hand will be utilised for the next academic year. |
| Details of fund materially in defcit |
Para 1.24 | No defcit. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Additional information (optional)
Trustees Annual Report 2024
Page 4
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Special resolution 3 Meeting 24.01.2024 to change the name of the charity
-
The school was academised on 01.11.2022 to King's Academy Easthampstead Park however the Friends Association are keeping the name in honour of the school's 50th anniversary in July 2023.
-
Feedback from the Charity Commission resulted in the Trustees deciding in the meeting on 21.11.2024 to leave the name unchanged.
Special resolution 4 Meeting 24.01.2024 to remove Par (3) A charity trustee who has served for three consecutive terms may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least one year.
-
As the trustees missed time during C19 for the current 3 consecutive terms from 2019 - 2023 as a result of C19, this clause was not enacted.
-
All Trustees reappointed for the next 4 year term in Trustees meeting on 24.01.2024
Trustees Annual Report 2024
Page 5
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| The trustees declare that they have approved the trustees’ report above. | The trustees declare that they have approved the trustees’ report above. | The trustees declare that they have approved the trustees’ report above. |
|---|---|---|
| Signed on behalf of the charity’s trustees | ||
| Signature(s) | ||
| Full name(s | Rene Rastall | Graham Ferguson |
| Position (eg Secretary, Chair, etc) | Chair | Treasurer |
| Date | 22.01.2025 |
Trustees Annual Report 2024
Page 6
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