## **Trustees’ Annual Report for the period** |**From :**
**Charity name:**
**Charity Number**
**Charity's principal**
**address**|**7 April 2023**|**To**|**6 April 2024**
**(Tax Year 2024)**| |---|---|---|---| ||**Easthampstead Park Community School Friends Association**||| ||**1184978**||| ||**Easthampstead Park Community School**
**Ringmead Road**
**Bracknell**
**Berkshire**
**RG12 8FS**||| ## **Names of the charity trustees who manage the charity** |**Trustee name**
**Rene Rastall**
**Graham Ferguson**
**Janet Sumner**
**Mark Hooper**
**Mary Temperton**
**Liz Cook**
**Juliet Blakemore**|**Ofce (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to appoint**
**trustee (if any)**| |---|---|---|---| ||**Chair**||| ||**Treasurer**||| ||||| ||||| ||||| ||||| |||**24.01.2024 - 06.04.2024**|| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|**Appointed by Trustees**| Trustees Annual Report 2024 Page 1 ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP
reference|| |Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|**The objects of the CIO are**
To advance the education of students in the school in
particular by:
a) providing and/or assisting in the provision of
equipment, facilities, resources and experiences
that extend and enrich learning.
b) promoting positive close co-operation and
communication between parents, carers, alumni,
school staff, governors and community volunteers.| |Summary of the main activities
in relation to those purposes for
the public beneft, in particular,
the activities, projects or
services identifed in the
accounts.|Para 1.17
and 1.19|In setting our objectives and planning our activities our
Trustees have given careful consideration to the Charity
Commission’s public beneft guidance.
Trustees have visited the school and fundraising for the
current academic school year through the School Lottery
and Amazon Smile.
In May 2024 we received the last payments for Amazon
SmIle as this had been discontinued and the trustees
continue to maintain the School Lottery Fundraising.
Prom tickets are sold with the request for a voluntary
donation for the additional items not covered in the cost
of the ticket. All funds raised for the additional items are
spent on the prom items to ensure the evening is a
learning experience to celebrate their time at the school.| |Statement confrming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
beneft|Para 1.18|In setting our objectives and planning our activities our
Trustees have given careful consideration to the Charity
Commission’s public beneft guidance.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
Policy on grant making|
Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| Trustees Annual Report 2024 Page 2 ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society as a whole.|Para 1.20|1. The Charity was established on 20 August 2019
2. We had just started with our fundraising activities
in the Sep 2019 - Mar 2020 when C19 lockdown
was announced in 20 March 2020
3. The charity continued to raise funds through online
funding streams to support students
4. The main achievement for the period under review
has been to maintain funding streams that do not
place a strain on the local school community.
5. For the current year (2024) the charity has invested
in a SumUp machine to ensure payments for
donations can easily be paid by card in doing so
limiting cash receipts for 2025.| |---|---|---| |**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s fnancial
position at the end of the period|Para 1.21|1. The Charity was established on 20 August 2019
during the school summer holidays while school
was closed .
2.The Trustees fundraise utilising the independently
managed School Lottery. A Lottery licence was
renewed for 2024 from Bracknell Forest Council
Licence No: LI/19/00695/GALOTT.
3.The School Lottery revenue generated was**£2’555**
**less the cost of running the lottery of £1’533 less**
**the lottery licence of £40 resulted in a nett lottery**
**ticket sales of Nett Total £ 982.**
**4. Added to which the**School lottery participants
that won donated their winnings to the Charity -
this amounted to**Total of £196.20 Totalling**
**income from the School Lottery as £1178.20 See**
**Financial Report note 1**
6.The Charity registered with Amazon Smile and
received a**total of £165.55 for fnal**| |---|---|---| Trustees Annual Report 2024 Page 3 |||**disbursements as AmazonSmile is no longer**
**available**
7. For the year 11 prom, the charity provides the
solutions for ticket sales and fundraising
providing the platform for the administration.
The purpose is to breakeven or support costs
should prom fundraising not cover all costs.
8. Ticket Sales of**£6’415,**voluntary donation with
the ticket sales of**£568.94**and Prom
fundraising of**£1’173.01 were achieved in 2024**.
The prom is held at the end of the academic
year which falls in the next fnancial period. The
income and expenditure is accounted as and
when the income is received and the
expenditure is spent.
9.In summary**Income of £11’073.70**and
**Expenses of £8’317.39**resulted in a**Nett Gain**
**of £2'756.31.**
10.**The majority of these funds will fund the Prom**
**Expenses in June 2024 totalling £2’749.17.**
11.The 2024 accounts are approved by the trustees
and will be submitted on-line to the Charity
Commission
12. In addition, the Trustees Annual Finance Report
for 2024 was added to the Google Shared Drive
for the EPCSFA records.| |---|---|---| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|No Policy on reserves.| |Amount of reserves held|Para 1.22|No Policy on reserves.| |Reasons for holding zero
reserves|Para 1.22|Purpose is to provide enrichment.
Funds on hand will be utilised for the next
academic year.| |Details of fund materially in
defcit|Para 1.24|No defcit.| |Explanation of any uncertainties
about the charity continuing as
a going concern|Para 1.23|None| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
The charity’s principal sources
of funds (including any
fundraising)|
Para 1.47|| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Additional information (optional)** Trustees Annual Report 2024 Page 4 ## You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Special resolution 3 Meeting 24.01.2024 to change the name of the charity - The school was academised on 01.11.2022 to King's Academy Easthampstead Park however the Friends Association are keeping the name in honour of the school's 50th anniversary in July 2023. - Feedback from the Charity Commission resulted in the Trustees deciding in the meeting on 21.11.2024 to leave the name unchanged. Special resolution 4 Meeting 24.01.2024 to remove Par (3) A charity trustee who has served for three consecutive terms may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least one year. - As the trustees missed time during C19 for the current 3 consecutive terms from 2019 - 2023 as a result of C19, this clause was not enacted. - All Trustees reappointed for the next 4 year term in Trustees meeting on 24.01.2024 Trustees Annual Report 2024 Page 5 **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**The trustees declare that they have approved the trustees’ report above.**|**The trustees declare that they have approved the trustees’ report above.**|**The trustees declare that they have approved the trustees’ report above.**| |---|---|---| |**Signed** **on behalf of the charity’s trustees**||| |**Signature(s)**||| |**Full name(s**|**Rene Rastall**|**Graham Ferguson**| |**Position (eg Secretary, Chair, etc)**|**Chair**|**Treasurer**| |**Date**|**22.01.2025**|| Trustees Annual Report 2024 Page 6 EASTHAMPSTEADPARKCOMMUNfTV 5CbbOL FRIENDSA55fKIATk)N CHARlTABLEINCORK>RATEDOR&AN￿ThX4AEGllS4>?8 kn•Li 1344 B67 u6z ￿ÈT￿hlT•. HGi2lFS Finance Rewrt 4COME STATEWEMT 2024 2023 È281 79 £3.7 18.415 £15FO Dl Èl 1FJ01 A¥.91 1.sts 241 fil 40 kcf 5LIJ s.￿￿97 1.1 42163 4ttF15 3.933 41JT5 £275631 BALANcEs￿EET RET￿h£￿￿c0￿￿ £1.th 7 37 ETA￿D￿lCOl ET￿hED￿Cok HETMhEDWCOkE 4193F94 £2tth48 37870 78TO ¥17￿31 77 SETS £1.￿40 £17F .Q&SH tEBTORS £455DI TM41 Tt £5￿￿6 C￿ED[[(¥l5 E7541 77 £50&546 Trustees Annual Report 2024 P8gÈ 7 2024 2023 PKITE I LQTfEW Fu￿￿5￿1 3 73%( Q751I1 £4￿7340 1.533 $40 2241 .ri.¥nty) 81 ITE I EPPROM(hVERWEW PrEThTKkrlwè5 2D25 1024 ZD2J £1.￿ $6.M$71 E4.14ml0 01 125 21639 .É$W27 .¥8 45 £￿11 EPRoNfiin31￿JuNsl24jar￿EPFR￿jAj￿I ￿juL)I231 Trustees Annual Report 2024 Page 8