Trustees’ Annual Report for the period
| From : Charity name: Charity Number Charity's principal address |
7 April 2021 | To | 6 April 2022 (Tax Year 2022) |
|---|---|---|---|
| Easthampstead Park Community School Friends Association | |||
| 1184978 | |||
| Easthampstead Park Community School Ringmead Road Bracknell Berkshire RG12 8FS |
Names of the charity trustees who manage the charity
| Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity |
|---|---|---|
| Trustee name Ofce (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) Rene Rastall Chair Graham Ferguson Treasurer Janet Sumner Mark Hooper Mary Temperton Liz Cook Structure, Governance and Management |
||
| Description of charity’s trusts: | ||
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by Trustees |
Trustees Annual Report 2021
Page 1
Objectives and Activities
| Objectives and Activities | ||
|---|---|---|
| SORP reference |
||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the CIO are To advance the education of students in the school in particular by: a) providing and/or assisting in the provision of equipment, facilities, resources and experiences that extend and enrich learning. b) promoting positive close co-operation and communication between parents, carers, alumni, school staff, governors and community volunteers. |
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1.19 |
In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s public beneft guidance. During the 2020 C19 lockdown the trustees and volunteers were unable to be in school in person to support fund raising activities for the current year. (7April 2020 to 6 April 2021) Trustees have visited the school and begun fundraising for the 2022/2023 academic school year through the School Lottery and Amazon Smile. |
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
Para 1.18 | In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s public beneft guidance. |
| Additional information (optional) You maychoose to include further statements where relevant about: |
Additional information (optional) You maychoose to include further statements where relevant about: |
Additional information (optional) You maychoose to include further statements where relevant about: |
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Trustees Annual Report 2021
Page 2
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | 1. The Charity was established on 20 August 2019 2. We had just started with our fundraising activities in the Sep 2019 - Mar 2020 when C19 lockdown was announced in 20 March 2020 3. The charity continued to raise funds through online funding streams to support students 4. The main achievement for the period under review has been to maintain funding streams that do not place a strain on the local school community while we have been in lockdown as some family members may be furloughed or out of work at present. 5. The Charity is raising funds to replace the stage curtain in June 2022 for student performances and to provide a Book Vending Machine in November 2022. |
|---|---|---|
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
Achievements against objectives set |
Para 1.41 |
|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s fnancial position at the end of the period |
Para 1.21 | 1. The Charity was established on 20 August 2019 during the school summer holidays while school was closed . 2. The Trustees fundraise utilising the independently managed School Lottery. A Lottery licence was renewed for 2022 from Bracknell Forest Council Licence No: LI/19/00695/GALOTT. 3. The School Lottery revenue generated was£4’970 less the cost of running the lottery of £2’982 Nett Total £ 1’988 4. School lottery participants that won donated their winnings to the Charity - this amounted toTotal of £488 6. No Refreshment sales at Parents Evenings were made as all Parents Evenings since March 2020 have been virtual £0.00 7. The Charity registered with Amazon Smile and received atotal of £233.08on purchases made |
|---|---|---|
Trustees Annual Report 2021
Page 3
| by customers that nominated EPCFA as their charity of choice 8. In summaryIncome of £5’691.48 and Expenses of £3’002 resulted in a Nett Income of £2’689.48 for 2022 9. The 2022 accounts are approved by the trustees and will be submitted on-line to the Charity Commission 10. In addition, the Trustees Annual Finance Report for 2022 was added to the Google shared Drive for the EPCSFA records |
||
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No Policy on reserves as we have only just constituted the charity. |
| Amount of reserves held | Para 1.22 | No Policy on reserves. |
| Reasons for holding zero reserves |
Para 1.22 | Purpose is to provide enrichment. Funds on hand will be utilised in 2022/2023 |
| Details of fund materially in defcit |
Para 1.24 | No defcit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
Trustees Annual Report 2021
Page 4
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Rene Rastall Graham Ferguson Full name(s Chair Treasurer Position (eg Secretary, Chair, etc) Date 25.01.2023
Trustees Annual Report 2021
Page 5
E4STHAMPSTEAD PARK COMMUNITYSCHOOL FRIENDS ASSOCLATIOW CHARITABLE I11CpoRATEo ORfJANISAnoN REQ.1184971 nunw•U Road T•l.. 01344304 Braeknoll Fax.. 01344867 862 8grkihlr• Ralz 8F8 Flninc• R• rt •¥ Jt06.Q4.2022 Fln•n¢l•l Sl•t•rnBnts Qfj.V4.2O2Z Bank Balance as 4t 07 04 2021 EAp•n••• -£237 00 -95.20 .£23Q 40 -£21900 -£27900 -E21e.eo -t235.ZQ -£298 80 -£241.80 N•tt £158 00 £196.80 t153to £148 00 £186 00 £144.40 £156.80 elg9 20 £39S 00 £492.LN) £38d UO £36S £46S 00 £361.00 £392.00 £498 00 £403.00 £476.00 £368.00 £371 llo 1106.2021 06.07 2021 03 08 2021 07 09 2021 05 10.2021 02.11.2021 07.12 2021 05 01 2022 08 02 2022 08 03.2022 04 2922 LOTTERY FUNDING INCOME 8TTEMEWT 2022 ES.691 48 2021 £5.9Y 53 Incom• Lery Fundlng LY Prlze Donlltloni £4.970.00 £4B8.40 E4,3W.00 É3W.90 £000 E1.OW.00 É3W.00 £93.63 .£3 05fj.59 SoclAI Fundl DoDollons Ama20n Smlle Exp•Trdllui• £190.40 £147.20 £14840 -£220.80 -£222 fjo £233.08 £59.40 £29.70 £57 51) £28.$0 £27 £27.00 £28.ZO £2940 £30.80 £30.LN) £29.10 E27.5M) £27 rh) £27.90 £27 90 E59.40 É29.70 £57 51) 128 $0 127 £27.00 £28.20 £2940 £3oeo É30.00 £29.10 £27 50 E27 00 £27.90 £27.90 siudenis LiiaiwCory•lThAw0Td Lottery ChHrgev 42.982.00 -£35.00 .tZ.580.00 -£20.00 -E421.59 24.05.2021 11 06 2021 22 2021 06 07 2021 27 07.2021 17 08.2021 Mai¢h Fundlry rrt&vèd Pai•niL•ft Ernpw ol Comyny Bank Chary Nott Income 420 00 £2.689 48 £2.937.94 BALANCE SHEET RETAINED INCOME 2020 RETAINED INCOME 2021 RETAINED INCOME 2022 £1.836.F4 £2.937.94 £2 6119 411 tT.464 16 £1,836.74 £2.937.94 26 01.2022 01 02 2022 15 02 2022 01 03.2022 29 03 2022 LOTTERY WINNER5 DONATIONS É4.774 68 ErnOYm8t olCipbl•1 ASSETS - BANK ACCOUNT - CASH DEBTORS - NrAle £7 464.18 £7.287 10 £177 06 EOOO £0.00 É4 774.68 £4.597 62 £177 06 EOOO EO.00 tsONATIONS AMAZON SMILE £233 08 £233 08 CREDITORS - Nrlie £0.00 EOOO fo.or* EOOD Fu10Al$lNG r233 08 23) 08 Bank Cha es 420.00 20.00 -E2000 tT.464.16 £4.774 68 EXPENSES 2000 £5.691.48 3,QQZ.00 £2,6B9.48 Bank a¢¢ C¥¥h £7,287.10 £7.287.10 £177.16