## **Trustees’ Annual Report for the period** |**From :**
**Charity name:**
**Charity Number**
**Charity's principal**
**address**|**7 April 2021**|**To**|**6 April 2022**
**(Tax Year 2022)**| |---|---|---|---| ||**Easthampstead Park Community School Friends Association**||| ||**1184978**||| ||**Easthampstead Park Community School**
**Ringmead Road**
**Bracknell**
**Berkshire**
**RG12 8FS**||| ## **Names of the charity trustees who manage the charity** |**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---|---| |**Trustee name**
**Ofce (if any)**
**Dates acted if not for**
**whole year**
**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**
**Rene Rastall**
**Chair**
**Graham Ferguson**
**Treasurer**
**Janet Sumner**
**Mark Hooper**
**Mary Temperton**
**Liz Cook**
**Structure, Governance and Management**||| |Description of charity’s trusts:||| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|**Appointed by Trustees**| Trustees Annual Report 2021 Page 1 **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP
reference|| |Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|**The objects of the CIO are**
To advance the education of students in the school in
particular by:
a) providing and/or assisting in the provision of
equipment, facilities, resources and experiences
that extend and enrich learning.
b) promoting positive close co-operation and
communication between parents, carers, alumni,
school staff, governors and community volunteers.| |Summary of the main activities
in relation to those purposes for
the public beneft, in particular,
the activities, projects or
services identifed in the
accounts.|Para 1.17
and 1.19|In setting our objectives and planning our activities our
Trustees have given careful consideration to the Charity
Commission’s public beneft guidance.
During the 2020 C19 lockdown the trustees and
volunteers were unable to be in school in person to
support fund raising activities for the current year. (7April
2020 to 6 April 2021)
Trustees have visited the school and begun fundraising
for the 2022/2023 academic school year through the
School Lottery and Amazon Smile.| |Statement confrming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
beneft|Para 1.18|In setting our objectives and planning our activities our
Trustees have given careful consideration to the Charity
Commission’s public beneft guidance.| |**Additional information (optional)**
You maychoose to include further statements where relevant about:|**Additional information (optional)**
You maychoose to include further statements where relevant about:|**Additional information (optional)**
You maychoose to include further statements where relevant about:| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| Trustees Annual Report 2021 Page 2 ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society as a whole.|Para 1.20|1.
The Charity was established on 20 August 2019
2.
We had just started with our fundraising activities
in the Sep 2019 - Mar 2020 when C19 lockdown
was announced in 20 March 2020
3.
The charity continued to raise funds through online
funding streams to support students
4.
The main achievement for the period under review
has been to maintain funding streams that do not
place a strain on the local school community while
we have been in lockdown as some family
members may be furloughed or out of work at
present.
5.
The Charity is raising funds to replace the stage
curtain in June 2022 for student performances and
to provide a Book Vending Machine in November
2022.| |---|---|---| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
Achievements against
objectives set|
Para 1.41|| |Performance of fundraising
activities against objectives set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s fnancial
position at the end of the period|Para 1.21|1.
The Charity was established on 20 August 2019
during the school summer holidays while school
was closed .
2.
The Trustees fundraise utilising the independently
managed School Lottery. A Lottery licence was
renewed for 2022 from Bracknell Forest Council
Licence No: LI/19/00695/GALOTT.
3.
The School Lottery revenue generated was**£4’970**
**less the cost of running the lottery of £2’982**
**Nett Total £ 1’988**
**4.**
School lottery participants that won donated their
winnings to the Charity - this amounted to**Total of**
**£488**
6.
No Refreshment sales at Parents Evenings were
made as all Parents Evenings since March 2020
have been virtual **£0.00**
7.
The Charity registered with Amazon Smile and
received a**total of £233.08**on purchases made| |---|---|---| Trustees Annual Report 2021 Page 3 |||by customers that nominated EPCFA as their
charity of choice
8.
In summary**Income of £5’691.48 and Expenses**
**of £3’002 resulted in a Nett Income of**
**£2’689.48** for 2022
9.
The 2022 accounts are approved by the trustees
and will be submitted on-line to the Charity
Commission
10. In addition, the Trustees Annual Finance Report
for 2022 was added to the Google shared Drive for
the EPCSFA records| |---|---|---| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|No Policy on reserves as we have only just
constituted the charity.| |Amount of reserves held|Para 1.22|No Policy on reserves.| |Reasons for holding zero
reserves|Para 1.22|Purpose is to provide enrichment.
Funds on hand will be utilised in 2022/2023| |Details of fund materially in
defcit|Para 1.24|No defcit| |Explanation of any uncertainties
about the charity continuing as
a going concern|Para 1.23|None| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |
The charity’s principal sources
of funds (including any
fundraising)|
Para 1.47|| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| |||| Trustees Annual Report 2021 Page 4 ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Rene Rastall Graham Ferguson Full name(s Chair Treasurer Position (eg Secretary, Chair, etc) Date 25.01.2023** Trustees Annual Report 2021 Page 5 E4STHAMPSTEAD PARK COMMUNITYSCHOOL FRIENDS ASSOCLATIOW CHARITABLE I11C￿poRATEo ORfJANISAnoN REQ.1184971 nunw•U Road T•l.. 01344304 Braeknoll Fax.. 01344867 862 8grkihlr• Ralz 8F8 Flninc• R• rt •¥ Jt06.Q4.2022 Fln•n¢l•l Sl•t•rnBnts Qfj.V4.2O2Z Bank Balance as 4t 07 04 2021 EAp•n••• -£237 00 -￿95.20 .£23Q 40 -£21900 -£27900 -E21e.eo -t235.ZQ -£298 80 -£241.80 N•tt £158 00 £196.80 t153to £148 00 £186 00 £144.40 £156.80 elg9 20 £39S 00 £492.LN) £38d UO £36S £46S 00 £361.00 £392.00 £498 00 £403.00 £476.00 £368.00 £371 llo 1106.2021 06.07 2021 03 08 2021 07 09 2021 05 10.2021 02.11.2021 07.12 2021 05 01 2022 08 02 2022 08 03.2022 04 2922 LOTTERY FUNDING INCOME 8T*TEMEWT 2022 ES.691 48 2021 £5.9Y 53 Incom• L￿ery Fundlng L￿￿Y Prlze Donlltloni £4.970.00 £4B8.40 E4,3W.00 É3W.90 £000 E1.OW.00 É3W.00 £93.63 .£3 05fj.59 SoclAI Fundl DoDollons Ama20n Smlle Exp•Trdllui• £190.40 £147.20 £14840 -£220.80 -£222 fjo £233.08 £59.40 £29.70 £57 51) £28.$0 £27 £27.00 £28.ZO £2940 £30.80 £30.LN) £29.10 E27.5M) £27 rh) £27.90 £27 90 E59.40 É29.70 £57 51) 128 $0 127 £27.00 £28.20 £2940 £3oeo É30.00 £29.10 £27 50 E27 00 £27.90 £27.90 siudenis LiiaiwCory•l￿￿ThAw0Td Lottery ChHrgev 42.982.00 -£35.00 .tZ.580.00 -£20.00 -E421.59 24.05.2021 11 06 2021 22 2021 06 07 2021 27 07.2021 17 08.2021 Mai¢h Fundlry rrt&vèd Pai•niL•ft Ernpw ol Comyny Bank Chary* Nott Income 420 00 £2.689 48 £2.937.94 BALANCE SHEET RETAINED INCOME 2020 RETAINED INCOME 2021 RETAINED INCOME 2022 £1.836.F4 £2.937.94 £2 6119 411 tT.464 16 £1,836.74 £2.937.94 26 01.2022 01 02 2022 15 02 2022 01 03.2022 29 03 2022 LOTTERY WINNER5 DONATIONS É4.774 68 Ern￿OYm8￿t olCipbl•1 ASSETS - BANK ACCOUNT - CASH DEBTORS - NrAle £7 464.18 £7.287 10 £177 06 EOOO £0.00 É4 774.68 £4.597 62 £177 06 EOOO EO.00 tsONATIONS AMAZON SMILE £233 08 £233 08 CREDITORS - Nrlie £0.00 EOOO fo.or* EOOD Fu￿10￿Al$lNG r233 08 23) 08 Bank Cha es 420.00 20.00 -E2000 tT.464.16 £4.774 68 EXPENSES 2000 £5.691.48 3,QQZ.00 £2,6B9.48 Bank a¢¢ C¥¥h £7,287.10 £7.287.10 £177.16