Trustees’ Annual Report for the period
| From : Charity name: Charity Number Charity's principal address |
7 April 2020 | To | 6 April 2021 (Tax Year 2021) |
|---|---|---|---|
| Easthampstead Park Community School Friends Association | |||
| 1184978 | |||
| Easthampstead Park Community School Ringmead Road Bracknell Berkshire RG12 8FS |
Names of the charity trustees who manage the charity
| Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity |
|---|---|---|
| Trustee name Ofce (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) Rene Rastall Chair Graham Ferguson Treasurer Janet Sumner Mark Hooper Mary Temperton Liz Cook Structure, Governance and Management |
||
| Description of charity’s trusts: | ||
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by Trustees |
Trustees Annual Report 2021
Page 1
Objectives and Activities
| Objectives and Activities | ||
|---|---|---|
| SORP reference |
||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the CIO are To advance the education of students in the school in particular by: a) providing and/or assisting in the provision of equipment, facilities, resources and experiences that extend and enrich learning. b) promoting positive close co-operation and communication between parents, carers, alumni, school staff, governors and community volunteers. |
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1.19 |
In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s public beneft guidance. During the 2020 C19 lockdown the trustees and volunteers were unable to be in school in person to support fund raising activities for the current year. (7April 2020 to 6 April 2021) The trustees and volunteers continued to support indirect online fundraising with My School Lottery and Amazon Smile. |
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
Para 1.18 | In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s public beneft guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other | ||
Trustees Annual Report 2021
Page 2
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | 1. The Charity was established on 20 August 2019 2. We had just started with our fundraising activities in the Sep 2019 - Mar 2020 when C19 lockdown was announced in 20 March 2020 3. The charity continued to raise funds through online funding streams to support students once the C19 bubbles were removed and normal classroom activity would begin. 4. The main achievement for the period under review has been to implement funding streams that do not place a strain on the local school community while we have been in lockdown as some family members may be furloughed or out of work at present. 5.The Charity did however support Literacy in school with theEPCS Summer 2020 Harry Potter Reading Challenge- https://www.facebook.com/EPCommunitySchool/p osts/2695827440735591 |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other | ||
| Financial Review | ||
| Review of the charity’s fnancial position at the end of the period |
Para 1.21 | 1. The Charity was established on 20 August 2019 during the school summer holidays while school was closed . 2.The Trustees agreed in light of the C19 Mar 20 - 2021 lockdown not to fundraise in person but to continue the school lottery independently managed by The School Lottery. A Lottery licence was renewed for 2021 from Bracknell Forest Council Licence No: LI/19/00695/GALOTT. 3.The School Lottery revenue generated was £4’300.00 less the cost of running the lottery of £2’580.00 Nett Total £ 1720.00 4.School lottery participants that won donated their winnings to the Charity - this amounted toTotal of £300.90 |
Trustees Annual Report 2021
Page 3
| 6.A donation was received for the Charity Aid Foundation of £100 and another from a local company of £200.00Total £300.00 7.No Refreshment sales at Parents Evenings were made as all Parents Evenings since March 2020 have been virtual£0.00 8.The Charity registered with Amazon Smile and received atotal of £93.63on purchases made by customers that nominated EPCFA as their charity of choice 9. The charity applied and won the award for a social value grant with Legal and General at a housing estate called Bucklers park.The total of £1000.00 was awarded see link here https://www.landghomes.com/our-difference /social-value/ 10.In summaryIncome of £5’994.53 and Expenses of £3’056.59 resulted in a Nett Income of £2’937.94for 2021 11.The 2021 accounts are approved by the trustees and will be submitted on-line to the Charity Commission 12. In addition, the Trustees Annual Finance Report for 2021 was added to the Google shared Drive for the EPCSFA records |
||
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No Policy on reserves as we have only just constituted the charity. |
| Amount of reserves held | Para 1.22 | No Policy on reserves as we have only just constituted the charity and 2020-2021 has been a LockDown year. |
| Reasons for holding zero reserves |
Para 1.22 | We have only just constituted the charity and 2020-2021 has been a LockDown year. |
| Details of fund materially in defcit |
Para 1.24 | No defcit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
Additional information (optional) Youmay choose toincludefurtherstatementswhererelevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Trustees Annual Report 2021
Page 4
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signature(s)
Full name(s Rene Rastall Graham Ferguson
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Trustees Annual Report 2021
Page 5
| Position (eg Secretary, Chair, etc) |
Chair | Treasurer |
|---|---|---|
| Date | 20.01.2022 |
Trustees Annual Report 2021
Page 6
EASTHAMPSTEAD PARK COMMUNITY SCHOOL FRIENDS ASSOCIATION CHARITABLE INCORPORATED ORGANISATION REG.118 4978
Ringmead Road Tel: 01344 304 567 Bracknell Fax: 01344 867 862 Berkshire, RG12 8FS Email friends@epschool.org
Finance Report as at 06.04.2021
Financial Statements 06.04.2021
| Finance Report as at 06.04.2021 | Finance Report as at 06.04.2021 | Finance Report as at 06.04.2021 | Finance Report as at 06.04.2021 | Finance Report as at 06.04.2021 | Finance Report as at 06.04.2021 | Financial Statements 06.04.2021 | Financial Statements 06.04.2021 | Financial Statements 06.04.2021 |
|---|---|---|---|---|---|---|---|---|
| Bank Balance as at 07.04.2020 | Income | Expenses | Nett | £816.50 | ||||
| 05.05.2020 | £288.00 | -£172.80 | £115.20 | |||||
| 02.06.2020 | £291.00 | -£174.60 | £116.40 | |||||
| 07.07.2020 | £399.00 | -£239.40 | £159.60 | INCOME STATEMENT | 2021 |
2020 | ||
| 10.08.2020 | £306.00 | -£183.60 | £122.40 | Income Festival of Light Lottery Funding Lottery Prize Donations Refreshment sales Social Funding Donations Amazon Smile Expenditure |
£5,994.53 £3,349.31 |
|||
| 08.09.2020 | £378.00 | -£226.80 | £151.20 | £4,300.00 £300.90 £0.00 £1,000.00 £300.00 £93.63 |
£570.46 £2,005.70 £291.56 £0.00 £421.59 £60.00 £0.00 |
|||
| 12.10.2020 | £324.00 | -£194.40 | £129.60 | |||||
| 10.11.2020 | £327.00 | -£196.20 | £130.80 | |||||
| 09.12.2020 | £420.00 | -£252.00 | £168.00 | |||||
| 05.01.2021 | £356.00 | -£213.60 | £142.40 | |||||
| 02.02.2021 | £360.00 | -£216.00 | £144.00 | |||||
| 03.03.2021 | £373.00 | -£223.80 | £149.20 | |||||
| 07.04.2021 | £478.00 | -£286.80 | £191.20 | -£3,056.59 -£1,512.57 |
||||
| LOTTERY FUNDING | £4,300.00 | -£2,580.00 | £1,720.00 | Festival of Light | £0.00 | -£148.87 | ||
| 26.04.2020 | £21.60 | £21.60 | Students LIteracy Competition Award Lottery Lottery Licence Match Funding not received Parent Left Employ of Match Company Refreshments Purchases Nett Income |
-£35.00 -£2,580.00 -£20.00 -£421.59 |
-£1,229.20 £0.00 -£134.50 |
|||
| 23.05.2020 | £21.60 | £21.60 | ||||||
| 04.07.2020 | £24.30 | £24.30 | ||||||
| 19.07.2020 | £22.50 | £22.50 | ||||||
| 04.08.2020 | £22.50 | £22.50 | ||||||
| 14.11.2020 | £25.50 | £25.50 | £2,937.94 | £1,836.74 | ||||
| 28.11.2020 | £24.90 | £24.90 | ||||||
| 19.12.2020 | £27.00 | £27.00 | BALANCE SHEET | |||||
| 16.01.2021 | £26.70 | £26.70 | Capital Employed RETAINED INCOME 2020 RETAINED INCOME 2021 |
£1,836.74 £1,836.74 £2,937.94 |
||||
| 30.01.2021 | £28.20 | £28.20 | ||||||
| 06.02.2021 | £27.60 | £27.60 | ||||||
| 06.03.2021 | £28.50 | £28.50 | £4,774.68 | £1,836.74 | ||||
| LOTTERy WINNERS DONATIONS | £300.90 | £300.90 | Employment of Capital | |||||
| CAF2010131970CF | £100.00 | £100.00 | ASSETS - BANK ACCOUNT |
£4,774.68 £841.96 |
||||
| CHEQUE DEPOSIT | £200.00 | £200.00 | £4,597.62 | £664.90 | ||||
| DONATIONS | £300.00 | £300.00 | - CASH | £177.06 | £177.06 | |||
| LEGAL and GENERAL | £1,000.00 | £1,000.00 | DEBTORS - Lottery Deposit - EPCS Privte Fund |
£0.00 £994.78 |
||||
| AMAZON SMILE | £93.63 | £93.63 | £0.00 | £151.60 £421.59 |
||||
| EPCS Funding ( 2020 Debtor Paid) | £421.59 | |||||||
| FUNDRAISING | £1,093.63 | £0.00 | £1,515.22 | - Match Funding | £421.59 | |||
| LOTTERY LICENCE | -£20.00 | -£20.00 | CREDITORS - None |
|||||
| BOOKS FOR LITERACY COMPETITION | -£35.00 | -£35.00 | £0.00 | £0.00 | ||||
| MATCH FUNDING NOT REALISED PARENT LEFT COMPANY | -£421.59 | £0.00 | £0.00 | |||||
| EXPENSES | -£476.59 | -£476.59 | ||||||
| £4,774.68 | £1,836.74 | |||||||
| £5,994.53 -£3,056.59 £2,937.94 £4,597.62 Bank acc £4,597.62 Cash $177.06 |
||||||||
| **£5,994.53 ** | -£3,056.59 | £2,937.94 | £4,597.62 | |||||
| Bank acc Cash |
£4,597.62 | |||||||
| $177.06 |